Account Signup Terms and Conditions

1. General Provisions

These Terms and Conditions govern any interaction with the International Conference on Environmental Research and Nuclear Sciences (the "Conference"), also referred to as the ERaNS NextGen™ Conference, including, but not limited to, the use of the official website, registration platform, abstract submission system, conference services, workshops, scientific sessions, training activities, and any related services provided in connection with the Conference.

The official language of the Conference is English, unless otherwise stated by the Conference. By continuing to use the Website or any related services made available through the Website, registering for the Conference, submitting materials, or participating in any Conference-related activity, the Participant confirms that they understand that Conference communications, instructions, scientific sessions, submissions, presentations, certificates, and related materials may be provided in English. The Participant is responsible for ensuring that they have sufficient English language ability to understand these Terms and Conditions, follow Conference instructions, communicate with the Organizer, and participate in the relevant Conference activities. Participants are also responsible for ensuring that all submissions, abstracts, manuscripts, presentations, posters, speeches, and other Conference materials meet the required English language standard.

Nothing in these Terms limits any mandatory consumer rights that cannot legally be excluded or restricted under applicable Hungarian law.

By accessing or continuing to use the Website, creating an account, submitting an abstract or other materials, registering for the Conference, participating in workshops, attending scientific sessions, making payments, or using any Conference-related service, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions. If you do not agree with these Terms and Conditions, you must not use the Website, submit materials, register for the Conference, make payments, participate in any Conference activity, or use any Conference-related service.

2. Definitions

For the purposes of these Terms and Conditions:

• “Conference” means the International Conference on Environmental Research and Nuclear Sciences (also known as the ERaNS NextGen™ Conference), including the associated workshops, training sessions, scientific programs, social events, exhibitions, online services, and related activities.
• “Organizer,” “we,” “us,” or “our” means the Conference Chair, the host institution acting as the legal entity responsible for the Conference, Organizing Committee, Scientific Committee, authorized representatives, and service providers acting on behalf of the Conference.
• “Participant,” “you,” or “user” means any person who accesses the website, creates an account, registers for the Conference, submits any materials, attends a session, participates in a workshop, or acts as an author, co-author, reviewer, speaker, trainer, sponsor, exhibitor, volunteer, visitor, or otherwise intends to participate in or is interested in participating in or engaging with the Conference.
• “Website” or “Platform” means the official conference website, registration portal, abstract submission system, user dashboard, payment interface, communication tools, and any related digital service operated for the Conference and available through the Website.
• “Submission” means any abstract, title, manuscript, poster, presentation, slide deck, biography, photograph, video, supporting document, research description, or other material submitted to the conference.
• “Workshop” means any practical, technical, educational, laboratory-based, demonstration-based, or training activity organized as part of or in connection with the conference.
• “Scientific Committee” means the group of reviewers, academic experts, session chairs, advisors, or authorized persons responsible for reviewing submissions, evaluating scientific content, and supporting the academic quality of the conference.

3. About the Conference

ERaNS NextGen™, the International Conference on Environmental Research and Nuclear Sciences, is a recurring specialized academic, scientific, and interdisciplinary event dedicated to advancing knowledge in environmental and nuclear sciences, with a particular focus on supporting young and early-career researchers. The conference brings together a diverse audience, ranging from interested members of the public to leading experts, and welcomes domestic and international participants from around the world without geographical restrictions.

The Conference concept has been created and developed by Dr. Király Amin, the Conference Chair and Scientific Organizer, who has built up the long-term academic concept, Conference title, scientific scope, and the framework of ERaNS NextGen™.

The term “ERaNS” originates from Environmental Research and Nuclear Sciences, while “NextGen” reflects the Conference’s mission to support young researchers, as the next generation of scientists, in their professional development and career advancement.

The Conference aims to provide an international scientific platform for the exchange of knowledge, presentation of research findings, development of collaborations, transfer of modern experimental know-how, and discussion of scientific and technological developments in areas including, but not limited to, sustainability, environmental engineering, environmental health, energy, public health, occupational safety, environmental radioactivity, radiochemistry, radioecology, radiation protection, nuclear physics, nuclear engineering, nuclear applications in medicine, industry and energy, public exposure, and related interdisciplinary fields.

The long-term academic concept, conference title, scientific scope, and future conference series identity are initiated and coordinated by the Conference Chair.

4. Current Edition

The current edition of the Conference, subtitled “1^st Series: Empowering Youth”, is supported by the Hungarian Ministry of Culture and Innovation under the Science Patronage Programme, through a funded project administered by the National Research, Development and Innovation Office, and is organized by the University of Pannonia, acting as the Host Institution and legal beneficiary of the funded project for this edition. Dr. Király Amin serves as Conference Chair, Scientific Organizer, and Organizational Coordinator.

4.1. Conference & Organizer Details

Long Name: 1^st International Conference on Environmental Research and Nuclear Sciences.

Short Name: ERaNS NextGen 1^st Series: Empowering Youth

Conference Chair / Organizer Representative: Dr. Király Amin (Senior Research Fellow, Ph.D.)

Organizer Institution / Legal Beneficiary: University of Pannonia (Host Institution)

Supported by: the National Research, Development and Innovation Office under the authority of the Hungarian Ministry of Culture and Innovation, Project No. NKFI-155766 under the Science Patronage Programme

Registered address: Egyetem utca 10, 8200 Veszprém, Hungary

Tax/VAT number: 17784571-5-19 (HU17784571)

Institutional registration number: FI80554

Official contact email:  

Organizing Committee: As presented on the Conference website.

Scientific Committee: As presented on the Conference website.

After completion and closure of this edition, future editions of the Conference may be organized by the Conference Chair independently with or without support and in cooperation with the current or another host institution, unless a separate written agreement provides otherwise.

5. Scope of These Terms

These Terms and Conditions apply to all interactions with, access to, registration for, participation in, and use of services connected with the International Conference on Environmental Research and Nuclear Sciences, also known as the ERaNS NextGen™ Conference.

Without limitation, these Terms apply to:

• use of the official Conference website, platform, user dashboard, registration system, abstract submission system, payment interface, communication tools, and related digital services;
• creation, use, suspension, or deletion of user accounts;
• Conference registration, participant category selection, eligibility verification, badge issuance, access credentials, and attendance rights;
• payment of registration fees, workshop fees, publication fees, social event fees, training fees, accompanying person fees, sponsorship fees, exhibitor fees, or any other Conference-related charges;
• invoicing, taxes, currency rules, payment processing, bank transfers, card payments, refunds, chargebacks, substitutions, and related financial matters;
• submission, review, acceptance, rejection, withdrawal, correction, presentation, publication, archiving, or removal of abstracts, manuscripts, posters, presentations, biographies, photographs, videos, supporting documents, and other Conference materials;
• scientific review, academic evaluation, ethical screening, plagiarism checking, editorial processing, publication opportunities, proceedings, journals, indexing, and third-party publication services;
• participation in scientific sessions, poster sessions, oral presentations, keynote lectures, invited lectures, workshops, training programs, demonstrations, laboratory activities, exhibitions, social events, networking activities, ceremonies, excursions, and any other Conference-related activity;
• participation in physical, hybrid, online, virtual, or otherwise modified Conference formats;
• issuance, correction, withholding, refusal, or revocation of certificates, awards, recognitions, and other Conference-related documents;
• conduct of participants, authors, co-authors, speakers, invited speakers, trainers, session chairs, committee members, reviewers, sponsors, exhibitors, volunteers, visitors, accompanying persons, and other persons involved in or connected with the Conference;
• intellectual property, branding, Conference materials, website content, submitted academic work, publication permissions, photography, filming, recording, promotional use, and archival use;
• laboratory, radiation-related, chemical, technical, venue, public safety, emergency, medical, accessibility, dietary, and security requirements;
• visa, travel, accommodation, insurance, personal arrangements, third-party services, external links, service providers, and related participant responsibilities;
• data protection, privacy, communication, participant information, publication of names, affiliations, abstracts, biographies, session details, and other Conference-related information;
• sponsorship, exhibition, invited speaker, trainer, chair, committee, partner, institutional, and other special-role arrangements, unless a separate written agreement provides otherwise;
• compliance with applicable laws, institutional rules, export control, sanctions, anti-bribery, anti-corruption, anti-money laundering, tax, financial compliance, safety, ethical, and academic integrity requirements; and
• all other services, benefits, materials, rights, obligations, activities, communications, decisions, or arrangements connected with the Conference.

These Terms apply before, during, and after the Conference where relevant, including during registration, submission, review, payment, preparation, attendance, publication, certification, post-event communication, record keeping, archiving, complaint handling, and any follow-up activity connected with the Conference.

Additional rules, guidelines, instructions, deadlines, safety requirements, workshop conditions, payment terms, publication requirements, venue rules, platform rules, privacy notices, sponsor or exhibitor conditions, invited speaker instructions, or other specific requirements may apply to particular Conference activities or participant categories. Such additional rules form part of these Terms where they are published on the Conference website, made available through the platform or user dashboard, included in registration or payment information, or communicated to participants by email or other official Conference communication.

Where a separate written agreement applies to sponsors, exhibitors, service providers, invited speakers, trainers, partners, institutions, publishers, or other specific parties, that separate written agreement shall apply in addition to these Terms. In the event of conflict, the separate written agreement shall prevail only to the extent of that conflict, unless mandatory applicable law provides otherwise.

6. Account Registration and User Dashboard

Certain Conference-related services may require users to create an account through the Conference Platform, registration system, abstract submission system, or user dashboard. Users are responsible for maintaining the confidentiality and security of their login credentials and for all activity carried out through their account.

You agree to:

• provide accurate, complete, and current account information;
• keep your username, password, access links, verification codes, and other login credentials confidential;
• not share, sell, transfer, or allow another person to use your account;
• promptly notify the Organizer of any suspected unauthorized access, security breach, incorrect account information, or misuse of your account;
• ensure that all registrations, submissions, uploads, payments, communications, and other actions made through your account are lawful, accurate, complete, and authorized; and
• update your account information where necessary to keep it accurate and current.

The Organizer is not responsible for any loss, damage, delay, missed deadline, incorrect submission, incorrect registration, payment error, unauthorized activity, or other consequence resulting from unauthorized account access, shared credentials, inaccurate account information, or the user’s failure to protect login credentials.

The Organizer may suspend, restrict, disable, or delete accounts that appear fraudulent, inactive, duplicated, abusive, misleading, technically harmful, unauthorized, compromised, inconsistent with the purposes of the Conference, or in breach of these Terms and Conditions.

The Organizer may also require additional verification before restoring access to an account, confirming registration, accepting submissions, processing payments, issuing certificates, or granting access to Conference-related services.

7. Intellectual Property, Ownership, Branding

ERaNS NextGen™ is the conference brand associated with the International Conference on Environmental Research and Nuclear Sciences. The Conference title, name, acronym, concept, mission, vision, scientific scope, program structure, academic framework, branding, slogans, logos, designs, website content, texts, materials, databases, templates, formats, selection structures, promotional materials, certificates, and other original elements connected with ERaNS NextGen™ are protected intellectual property to the extent permitted by applicable law.

The ERaNS NextGen™ concept, Conference title, scientific scope, academic framework, and future Conference series identity were initiated and developed by Dr. Király Amin, as the Conference Chair and Scientific Organizer. Rights in these original elements remain reserved by Dr. Király Amin and/or the relevant rights holder, subject to applicable law, funder requirements, third-party rights, and any separate written agreement.

All website content, Conference branding, logos, graphics, design elements, texts, templates, certificates, program structures, promotional materials, platform materials, databases, and other Conference materials are owned by, licensed to, or lawfully used by the Organizer, creator, Host Institution, or relevant rights holder, unless otherwise stated.

No Participant, author, speaker, sponsor, exhibitor, committee member, reviewer, service provider, visitor, or other person may copy, reproduce, imitate, adapt, translate, modify, publish, distribute, sell, commercially exploit, register, use, or create a confusingly similar event, name, brand, platform, scientific program structure, slogan, logo, design, website, database, template, format, promotional material, or related content based on ERaNS NextGen™ without prior written authorization from the relevant rights holder or the Organizer.

Participants may not use Conference materials, branding, logos, photographs, recordings, website content, templates, certificates, program structures, or other Conference-related materials for commercial, misleading, unauthorized, defamatory, unlawful, or non-Conference purposes without prior written permission.

Participants retain rights to their own submitted academic work, subject to the publication permissions, review permissions, archival permissions, and Conference-use permissions granted to the Organizer under these Terms and Conditions and any separate publication agreement, publisher agreement, copyright transfer, license, or third-party platform terms that may apply.

Where third-party content is used in a presentation, poster, manuscript, abstract, video, image, figure, table, slide deck, recording, or other submission, the Participant is responsible for obtaining all necessary permissions, licenses, consents, citations, acknowledgments, and approvals before submission, presentation, publication, or distribution.

The Participant is responsible for copyright infringement, plagiarism, unauthorized use of third-party material, confidentiality breach, trade secret disclosure, patent-sensitive disclosure, licensing violation, image-rights violation, data-protection violation, or other intellectual property or legal issue caused by Participants, authors, presenters, speakers, sponsors, exhibitors, or third parties.

After completion and closure of the funded project edition, future editions of the Conference may be organized, updated, expanded, modified, continued, suspended, or discontinued by the Conference Chair independently or in cooperation with the current Host Institution or another host institution, unless a separate written agreement provides otherwise. This does not affect the Host Institution’s rights and obligations concerning the funded project edition, including reporting, financial administration, grant visibility, website availability, audit, record keeping, and funded project outputs.

Nothing in these Terms and Conditions transfers any intellectual property rights in the Conference, its name, concept, branding, website, materials, program structure, academic framework, or related content to any Participant, author, speaker, sponsor, exhibitor, service provider, visitor, or third party.

Unauthorized use of Conference intellectual property, branding, materials, name, concept, website content, or related rights may result in refusal of participation, removal from the Conference, cancellation of registration, denial of access to Conference materials, withdrawal of permissions, refusal or revocation of certificates, and/or legal action where appropriate.

This Clause does not affect the intellectual property rights of authors, speakers, presenters, institutions, publishers, sponsors, service providers, photographers, designers, or third parties in their own submitted, licensed, commissioned, or pre-existing materials.

8. Minors / Under-18 Participants

Participants under the age of 18 may use the Platform, register for the Conference, submit materials, attend sessions, participate in workshops, or take part in any Conference-related activity only with the consent and supervision, where appropriate, of a parent or legal guardian.

By permitting a minor to use the Platform, register for the Conference, or participate in Conference-related activities, the parent or legal guardian confirms that they have reviewed and accepted these Terms and Conditions on behalf of the minor and accepts responsibility for the minor’s participation, conduct, travel, accommodation, visa, insurance, health, safety, and personal arrangements.

The Organizer may request proof of age, identity, or parent/legal guardian consent at any time. The Organizer reserve the right to refuse registration, restrict participation, or cancel participation where appropriate consent or required information is not provided.

Certain Conference activities, workshops, training sessions, site visits, laboratory visits, technical demonstrations, or other activities may be subject to additional age, safety, security, institutional, or legal requirements. The Organizer may restrict participation in such activities where necessary.

9. Website Use and Prohibited Activities

Users must use the Website, Platform, registration system, abstract submission system, user dashboard, payment interface, communication tools, and any related digital services only for lawful Conference-related purposes and in accordance with these Terms and Conditions, and must not:

• submit false, misleading, or fraudulent information;
• upload viruses, malware, or harmful code;
• attempt unauthorized access to systems or accounts;
• interfere with platform operation;
• copy, scrape, or harvest data without permission;
• impersonate another person or institution;
• submit unlawful, offensive, defamatory, or discriminatory content;
• violate intellectual property rights;
• circumvent security measures; or
• send spam or unauthorized commercial messages.

The Organizer may restrict, suspend, or terminate access to the website or platform if misuse is suspected.

The Organizer does not guarantee uninterrupted, error-free, or fully secure access to the website. Temporary unavailability may occur due to maintenance, updates, technical problems, hosting issues, or circumstances beyond our control.

To the extent permitted by applicable law, the Organizer shall not be liable for loss, delay, missed deadline, failed submission, failed registration, failed payment, inability to access materials, data loss, security incident, unauthorized account use, or other consequence arising from misuse of the Website or Platform, user-side technical problems, third-party service failures, or circumstances beyond the Organizer’s reasonable control.

10. Third-Party Services, Links, and Service Providers

The Conference website may contain links to third-party websites, payment processors, publication platforms, digital repositories, accommodation providers, transport providers, institutional pages, social media platforms, map services or other external tools and resources. Such links are provided for convenience or Conference-related information only and do not constitute an endorsement or guarantee and do not impose responsibility on the Organizer unless expressly stated otherwise.

External tools, platforms, applications, plugins, registration systems, abstract submission systems, payment processors, communication tools, video platforms, publication platforms, repositories, map services, accommodation providers, social media platforms, analytics tools, or other third-party services used on or linked through the Conference website are subject to the performance, policies, terms and conditions of their respective providers, including, but not limited to:

• access to such tools depends on the availability and operation of third-party platforms;
• technical access, functionality, and uninterrupted availability cannot be guaranteed by the Conference Organizer;
• users must comply with the applicable terms, conditions, and policies of the relevant third-party platforms;
• personal data submitted through or processed by such tools may be collected, stored, and processed by the respective providers in accordance with their Privacy Policies and applicable data protection laws.

Users are responsible for reviewing and complying with those third-party terms and policies where applicable.

The Organizer shall not be responsible for the content, accuracy, security, availability, privacy practices, data-processing practices, policies, decisions, technical failures, delays, interruptions, data loss, service limitations, fees, refunds, security incidents, or the terms of third-party websites, platforms, tools, providers, or services.

Any dispute, claim, refund request, data request, removal request, technical issue, access issue, payment issue, publication issue, or service issue relating to a third-party service may need to be addressed directly with the relevant third-party provider, according to that provider’s own terms, policies, and procedures.

11. Data Protection and Privacy

These Terms and Conditions do not replace the Conference Privacy Policy. In the event of conflict between privacy-related wording in these Terms and Conditions and the Conference Privacy Policy, the Privacy Policy shall govern the processing of personal data.

Personal data is processed in accordance with the conference Privacy Policy and applicable data protection laws, including Regulation (EU) 2016/679, the General Data Protection Regulation.

The Privacy Policy explains how personal data is collected, used, stored, shared, protected, retained, transferred, and deleted, and describes the rights of data subjects under applicable data protection law.

By using the Conference Website or Platform, registering for the Conference, submitting materials, making payments, participating in Conference activities, or communicating with the Organizer, Participants acknowledge that their personal data may be processed for Conference administration, registration management, payment handling, communication, scientific review, program planning, publication, certificate issuance, identity verification, safety and security, legal compliance, reporting, archiving, and related Conference purposes.

Participant names, affiliations, presentation titles, abstracts, biographies, photographs, recordings, session information, program roles, certificate information, and similar Conference-related information may be included in Conference programs, schedules, abstract books, proceedings, websites, apps, certificate verification systems, reports, promotional materials, archival records, and related Conference materials, subject to the Conference Privacy Policy and applicable data protection law.

Participants are responsible for ensuring that personal data they submit about co-authors, institutions, reviewers, accompanying persons, emergency contacts, or other third parties is accurate and lawfully provided, and that any required notice, permission, or authorization has been obtained where applicable.

The Privacy Policy is available on the Conference website and forms an important part of the legal framework governing participation in the Conference.

12. Severability and Entire Agreement

If any provision of these Terms and Conditions is found to be invalid, unlawful, void, or unenforceable by a competent court, authority, or applicable law, that provision shall be interpreted, limited, modified, or removed only to the minimum extent necessary to make it valid, lawful, and enforceable to the fullest extent permitted by applicable law.

The remaining provisions of these Terms and Conditions shall remain valid, binding, and enforceable to the fullest extent permitted by applicable law.

The invalidity or unenforceability of one provision shall not affect the validity or enforceability of any other provision.

These Terms and Conditions, together with the Privacy Policy, published Conference rules, registration instructions, abstract submission guidelines, workshop instructions, safety instructions, payment terms, refund policy, and any other official written policies, rules, requirements, or communications issued by the Organizer, constitute the agreement between the Participant and the Organizer regarding use of the Conference website, registration, submission, payment, attendance, participation, and related Conference services.

These Terms and Conditions replace any prior or informal discussions, statements, representations, emails, advertisements, website descriptions, promotional materials, or understandings concerning the same subject matter, except where a separate written agreement has been signed by the Organizer and expressly states that it overrides these Terms and Conditions.

In the event of inconsistency between these Terms and Conditions and other Conference information, the Organizer may issue an official written clarification. Unless mandatory applicable law provides otherwise, or a separate signed written agreement expressly prevails, the Organizer’s official written clarification shall apply to the extent necessary to resolve the inconsistency.

13. Governing Law and Jurisdiction

These Terms and Conditions are governed by the laws of Hungary, without prejudice to any mandatory rights available under applicable European Union law or other mandatory consumer protection rules that cannot legally be excluded.

Any dispute, complaint, or claim arising in connection with these Terms and Conditions, the Conference, the Website, registration, payment, submission, participation, certificates, publications, or related services should first be addressed through good-faith communication with the Organizer.

The participants may submit complaints to the Organizer using the contact details stated in these Terms and Conditions or on the Conference website. The Organizer will review complaints in good faith and respond within a reasonable period.

Nothing in these Terms and Conditions limits any mandatory consumer rights, including any right to contact a competent consumer protection authority, alternative dispute resolution body, mediation body, public authority, or court where applicable.

If a dispute cannot be resolved amicably, it shall be submitted to the competent courts of Hungary, unless mandatory applicable law provides otherwise, including any mandatory consumer jurisdiction rules that cannot legally be excluded.

14. Governing Language

The English version of these Terms and Conditions is the official and legally controlling version.

Any translated version is provided for convenience only. In the event of conflict, inconsistency, or disagreement between the English version and any translation, the English version shall prevail.

15. Changes to These Terms and Conditions

The Organizer may update, amend, or modify these Terms and Conditions from time to time where necessary for legal, administrative, operational, technical, safety, institutional, financial, scientific, or Conference-related reasons.

Unless otherwise stated by the Organizer, updates shall apply from the date of publication to future use of the Website, Platform, registration system, submission system, payment interface, and Conference-related services.

For Participants who have already completed registration before a material change is published, the version of the Terms and Conditions accepted at the time of registration shall generally apply to that registration, unless the change is required by mandatory applicable law, safety requirements, institutional rules, venue rules, payment-provider requirements, third-party service requirements, or is reasonably necessary for the lawful, safe, or practical operation of the Conference.

Continued use of the Website, Platform, user dashboard, submission system, payment interface, or Conference-related services after updated Terms and Conditions are published may be treated as acceptance of the updated Terms for such continued use, to the extent permitted by applicable law.

Where the Organizer makes a material change that significantly affects confirmed registrations, the Organizer may notify affected Participants through the Conference website, registration platform, user dashboard, email, or other official Conference communication channel.

16. Contact information