Frequently Asked Questions

ERaNS NextGen™ is the International Conference on Environmental Research and Nuclear Sciences. It brings together researchers, students, and professionals from environmental and nuclear sciences, with a particular focus on supporting young and early-career researchers.

The Conference provides an international, interdisciplinary forum for sharing research, exchanging ideas, and building scientific collaborations.

“ERaNS” stands for Environmental Research and Nuclear Sciences, the two main scientific fields brought together by the Conference.

“NextGen” represents the Conference’s commitment to supporting the next generation of scientists, including master’s and doctoral students, postdoctoral researchers, and early-career professionals.

It reflects an emphasis on developing scientific knowledge, practical skills, professional networks, and career opportunities.

ERaNS NextGen is planned as an annual conference, subject to project funding and the availability of a host institution. Dates and locations for each edition will be announced once confirmed.

ERaNS NextGen aims to provide a welcoming international forum that connects environmental research and nuclear sciences. Its main objectives are to:

• Enable participants to present research and exchange scientific knowledge.
• Support emerging researchers in developing practical skills and professional networks.
• Encourage interdisciplinary and international scientific collaborations.
• Explore experimental approaches and new scientific and technological developments.
• Promote responsible innovation in environmental research, nuclear sciences, and related applications.

ERaNS NextGen aspires to become an established international forum that empowers emerging researchers, connects scientific disciplines, and strengthens cross-border cooperation.

Its broader vision is to contribute to a safer, cleaner, and more sustainable world through responsible scientific and technological development.

Yes. ERaNS NextGen is a cross-sector collaboration conference and workshop that connects science, technology, industry, and academia. It brings together experts, researchers, and industry leaders from diverse fields of environmental research and nuclear sciences through an interdisciplinary programme.

Its scope includes environmental monitoring, pollution, climate and ecosystems, environmental radioactivity, radioecology, nuclear science and technology, radiation protection, radiochemistry, nuclear medicine, nuclear safety, energy systems, radioactive waste, and isotope applications in industry and agriculture.

Consult the scientific programme and submission guidelines for the research tracks and topics available for each edition.

Yes. The Conference is intended as an international platform and welcomes participants from around the world without geographical restriction, subject to the applicable registration, eligibility, visa, safety, capacity, and participation requirements.

Planned outcomes include international research connections and collaboration opportunities, practical skills development through laboratory workshops, official training certificates for participants who successfully complete applicable workshop requirements, recognition of outstanding young researchers, and opportunities for open-access abstracts or conference publication and recorded conference materials.

Yes. ERaNS NextGen is organized primarily as an in-person conference. Activities take place on fixed dates and are subject to venue capacity and the availability of specialized facilities, particularly for laboratory workshops.

The planned programme includes:

• Opening and plenary sessions.
• Talks by invited international speakers.
• Thematic scientific sessions and poster presentations.
• Hands-on laboratory workshops.
• Mentoring activities and a project-idea pitch.
• Collaboration discussions and roundtables.
• Networking opportunities.
• An open public lecture.

Consult the published programme for confirmed activities and participation requirements.

Yes. Practice-oriented workshops are an important part of ERaNS NextGen. Planned activities include small-group laboratory and equipment-based training.

Participation may require separate registration and is subject to capacity, eligibility, safety, and access requirements.

No. Virtual participation is not a standard registration option. It may be considered in exceptional circumstances, on a case-by-case basis, with prior approval from the Organizer.

Participants who cannot attend in person because of substantiated legal obligations, force majeure, or another serious circumstance beyond their reasonable control may submit a written request with appropriate supporting documentation.

Personal preference, convenience, a change of mind, or an ordinary scheduling conflict is generally not sufficient grounds for approval. Submitting a request does not guarantee approval.

No. If virtual participation is approved, the Organizer will make reasonable efforts to provide access to scientific sessions available virtually or in a hybrid format.

Access to every presentation, poster session, networking opportunity, social event, exhibition, or practical activity is not guaranteed.

Virtual access to practical laboratory and hands-on components cannot generally be guaranteed. Where technically feasible, approved virtual participants may be able to access a workshop’s theoretical component.

Laboratory practice, hands-on training, controlled-access activities, demonstrations, and site visits may be excluded from virtual participation.

Yes. You may attend under an appropriate registration category without an accepted abstract or presentation.

Rejection or withdrawal of a scientific submission does not, by itself, cancel a valid and confirmed conference registration. However, benefits associated with presenting or publishing may be affected.

The organizing and host institutions may vary between Conference editions, depending on institutional agreements, funding, and organizational arrangements.

Each edition may be organized independently or in cooperation with one or more universities, research institutions, professional organizations, or other partners, subject to the applicable agreements and organizational arrangements.

Information about the host and participating institutions for the current edition is available on the About the Conference page.

Dr. Király Amin serves as the Conference Chair, Scientific Organizer, Organizer Representative, and Organizational Coordinator.

Further information about the Conference Chair, including current institutional affiliation, is available on the About the Conference page.

Depending on the edition, the Conference may receive support from funding bodies, institutional partners, collaborating organizations, sponsors, and other supporting entities.

Details of the funding, institutional support, and partnerships for the current edition are available on the About the Conference page.

The Organizing Committee supports the planning, coordination, administration, communication, and practical delivery of the Conference.

The current committee members are listed on the About the Conference page.

The Scientific Committee may include national and international researchers, academics, and specialists with expertise relevant to the Conference.

It supports the Conference’s academic and scientific quality. Its responsibilities may include:

• Reviewing submissions and evaluating scientific content.
• Advising on the scientific programme.
• Supporting the selection of presentations.
• Chairing or coordinating scientific sessions.
• Contributing to the Conference’s academic standards.

The current members and their affiliations are listed on the About the Conference page.

The Organizing Committee focuses on the Conference’s practical delivery, including administration, communication, logistics, and coordination.

The Scientific Committee focuses on academic and scientific quality, including submission review, programme development, scientific advice, and session coordination.

ERaNS NextGen may invite qualified researchers, academics, and professionals to serve on its Scientific Advisory and Review Committee or contribute to related advisory and reviewing activities.

Contributions may include scientific reviews, academic feedback, programme recommendations, speaker suggestions, and support for scientific sessions.

Information about these activities and current opportunities is available on the Scientific Advisory page.

Applications are generally welcomed from researchers, academics, and professionals with relevant expertise and experience.

Depending on the announced requirements, applicants may be expected to:

• Hold a PhD or demonstrate equivalent academic or professional experience.
• Have a record of relevant scientific or professional contributions.
• Provide constructive and confidential reviews when requested.
• Uphold academic integrity and support an inclusive international scientific community.

Consult the Scientific Advisory page for current eligibility requirements and application details.

Benefits may include recognition for their contributions, international networking, and opportunities to be considered for roles such as session chair or invited speaker.

Registration privileges, where offered, are subject to the conditions announced for the relevant edition. Committee membership does not automatically guarantee a speaking role or registration benefit.

Details of available benefits and applicable conditions are provided on the Scientific Advisory page.

The Conference is designed to provide a welcoming and inclusive environment for established researchers, scientists, engineers, educators, technical specialists, policymakers, industry representatives, professionals, and others with a legitimate interest in the Conference fields.
At the same time, particular emphasis is placed on supporting MSc and PhD students, postdoctoral researchers, early-career professionals, and young scientists. The Conference aims to provide these participants with opportunities to interact with experienced researchers, professional and scientific communities, and relevant institutions; strengthen their academic, scientific, and professional skills; exchange knowledge and ideas; establish new connections; and develop networks that can support their future research and career development.
Established researchers and senior scientists are very welcome and play an important role in scientific exchange, mentoring, and collaboration.
More information can be gain Here

Yes. these attendees are among the primary participant groups for ERaNS NextGen community and are encouraged to use the Conference for scientific exchange, skills development, presentations, networking, mentoring, and international collaboration.

Yes. Supporting the next generation is a central objective of ERaNS NextGen. Benefits for eligible students and young researchers include reduced registration fees or fee waivers, discounted dormitory accommodation, and opportunities to compete for best-presenter awards.

The benefits available to each participant depend on the eligibility criteria, availability, and conditions announced for the relevant Conference edition.

Yes. ERaNS NextGen welcomes interested members of the public, particularly through public-facing activities such as the open lecture.

Access to scientific sessions, workshops, laboratories, and other controlled activities may depend on registration category, capacity, safety, security, and other applicable requirements.

Yes. ERaNS NextGen welcomes participants from around the world and does not impose a general geographical restriction on participation.

International participants are responsible for meeting applicable registration, travel, visa, immigration, insurance, and entry requirements.

No. You may attend under an appropriate registration category without submitting an abstract or paper or presenting research.

Acceptance of a scientific submission is separate from Conference registration and attendance.

Under the Conference’s Terms and Conditions, a young or early-career participant must meet either of the following criteria:

• Be under 35 years of age on the first day of the Conference and have obtained a PhD within the five years preceding that day, regardless of employment status; or
• Be an academic staff member under 35 years of age on the first day of the Conference; or
• Be an active student, regardless the age.

These criteria define the young or early-career category; they do not describe general eligibility to attend the Conference.

The Organizer may request supporting documents to verify eligibility for a student, young-researcher, discounted, or other special registration category.

These may include proof of student status, age, PhD award date, institutional affiliation, or other relevant documentation.

Participation in the Conference is limited to individuals aged 18 or older. This requirement applies to registration, submission of abstracts or other materials, attendance at Conference sessions, and participation in Conference-related activities.

Individuals under the age of 18 may accompany a registered participant but are not permitted to attend or participate in Conference activities.

Access to certain activities may exceptionally be permitted upon prior request, subject to written approval by the Conference organizers and, where applicable, payment of an additional fee. Additional conditions, including parental or legal guardian consent and supervision requirements, may also apply.

Yes. Participation is subject to applicable registration, eligibility, capacity, scientific, administrative, safety, security, legal, and conduct requirements.

In accordance with the Terms and Conditions and applicable requirements, the Organizer may refuse registration, restrict access, cancel participation, or take other appropriate measures if requirements are not met or serious issues arise.

These issues may include inaccurate information, misconduct, safety concerns, or violations of Conference rules.

Yes. When reasonably necessary, the Organizer may replace speakers, trainers, chairs, or presenters; merge sessions; modify workshops; change presentation times or session allocations; and move activities to different rooms or venues.

The Organizer may also limit attendance, convert individual sessions to online or hybrid formats, or cancel individual activities.

Yes. Where necessary and reasonable, the Organizer may move the Conference or related activities to another suitable venue, facility, campus, location, or city within approximately 100 kilometres of the originally planned venue.

Except in cases of force majeure, such a change will be communicated no later than two months before the scheduled start of the Conference.

Registered participants will be informed through official Conference communications as soon as reasonably practicable after the Organizer becomes aware of a change.

Please check your email, the official Conference website, registration platform, and participant dashboard regularly for updates.

If the change is not caused by force majeure or circumstances beyond the Organizer’s reasonable control, you may normally:

• Accept the updated arrangements and keep your registration active; or
• Submit a cancellation and refund request within the deadline stated in the official change notification.

Approved refunds under these change provisions may be subject to applicable administrative and third-party processing costs, as set out in the Terms and Conditions.

If the notification specifies a response or objection period and you do not respond, object, or submit an applicable cancellation request within that period, the change may be treated as accepted and your registration will remain active.

You may request reconsideration if you can provide a reasonable, documented explanation for missing the deadline.

If the Organizer cancels the entire Conference for reasons within its reasonable control and does not provide a substitute date, substitute format, or virtual access, the Terms and Conditions provide for a full refund of the Conference registration fee.

This refund does not include independently purchased travel, accommodation, visas, insurance, banking or currency-conversion charges, or other third-party costs, unless mandatory law requires otherwise.

Under the Conference’s Terms and Conditions, force majeure refers to circumstances beyond the Organizer’s reasonable control. Examples may include:

• Natural disasters, fires, floods, earthquakes, or extreme weather.
• War, terrorism, civil unrest, epidemics, or pandemics.
• Government restrictions, border closures, or sanctions.
• Strikes or major airport or railway disruptions.
• Major power or internet outages, cyberattacks, or technical failures.
• Venue closures, institutional restrictions, supplier failures, or laboratory safety incidents.

The Organizer may postpone, relocate, reschedule, modify, restrict, suspend, or cancel the Conference or individual activities.

The Conference or affected activities may also be converted to an online, hybrid, reduced, alternative, or replacement format.

Not automatically. Under the Conference’s Terms and Conditions and subject to applicable law, a force majeure-related postponement, cancellation, relocation, interruption, or format change does not automatically entitle participants to a refund or compensation.

Where feasible, the Organizer may offer alternatives such as:

• Rescheduling or participation in a future edition.
• Virtual or hybrid participation.
• Credit or a partial refund.
• Substitute activities or modified access.

Available arrangements depend on the circumstances and applicable legal, technical, financial, institutional, safety, and operational limitations.

Generally, no. To the extent permitted by applicable law, participants remain responsible for independently arranged travel, accommodation, transportation, visas, insurance, and personal expenses affected by programme changes, rescheduling, cancellation, or force majeure.

Participants are strongly encouraged to obtain suitable travel, cancellation, medical, accident, and personal insurance.

Yes. Unless the Organizer expressly states otherwise, an active and confirmed registration is required to participate in ERaNS NextGen.

Access to Conference sessions, materials, services, certificates, workshops, and social events depends on the benefits and conditions of your registration category.

An online account is required for certain Conference services. Where required, you will be directed to create an account through the Conference’s registration or submission system.

Your account is used to manage registration and other available Conference services. Creating an account does not, by itself, confirm your registration.

Depending on your participant category and selected activities, you may need to provide:

• Personal and contact details.
• Academic information and institutional affiliation.
• Documents confirming eligibility for your registration category.
• Logistical information relevant to your participation.
• Billing and payment information, where applicable.

All information must be accurate, complete, and kept up to date.

Your account is personal. Keep your username, password, access links, verification codes, and other credentials confidential.

Accounts and login credentials must not be shared, sold, transferred, or used by another person. Report suspected unauthorized access or account misuse to the Organizer promptly.

Yes. The Organizer may suspend, restrict, disable, or delete accounts that appear fraudulent, duplicated, abusive, compromised, misleading, technically harmful, unauthorized, or otherwise inconsistent with Conference rules or purposes.

Registration is complete only after all required information and supporting documents have been provided and verified. Where payment is required, the Organizer must also receive the full applicable fee as cleared funds in the required currency.

An incomplete or unverified registration is not confirmed. Where a fee applies, an unpaid, underpaid, or incorrectly paid registration is also not confirmed.

Yes. Update your information through the Conference platform where this option is available, or contact the Organizer as soon as possible to request a correction.

Changes to Conference documents or administrative records may be limited or unavailable after relevant deadlines, publication, certificate preparation, badge production, invoice issuance, printing, or administrative record closure.

Dashboard features are being finalized. Depending on your role and the services available, the dashboard may provide access to registration details, payments, scientific submissions, official notices, documents, transportation arrangements, and participation requests.

The available functions will be confirmed when the relevant services are announced.

Registration categories may include:

• Students.
• Young or early-career participants.
• Standard participants.
• Invited speakers and trainers.
• Committee members.
• Workshop participants.
• Sponsors and exhibitors.
• Accompanying persons.

The Organizer may announce additional categories. Consult the official registration information for the categories available for the current edition.

The final list of ticket and registration types will be published on the official Conference website, in the registration system, fee table, or participant dashboard.

Review the description and conditions of each option before registering.

Yes. Benefits and access may vary according to your participant category, registration type, registration period, presentation format, workshop selection, social programme, and participation format.

Check the benefits and access conditions listed for your selected registration option.

Select the category that accurately reflects your academic, professional, institutional, or Conference role and whose eligibility requirements you meet.

The Organizer may request supporting documents and may reclassify your registration if the selected category is not supported by appropriate evidence.

If you are unsure which category applies, contact the Organizer before registering.

A category change may be possible, subject to Organizer approval, eligibility verification, availability, and applicable deadlines.

Any required fee difference must be paid in accordance with the Terms and Conditions. Contact the Organizer to request a change.

Yes. One-day registration is available, but it does not include the full registration package, however, the core benefits are included.

Review the one-day registration description for the specific activities, services, and benefits included or excluded before booking.

Special registration categories may be offered for invited speakers, trainers, committee members, sponsors, exhibitors, workshop participants, and other designated participants.

Fees, benefits, conditions, and access rights depend on the specific category and any separate written arrangement with the Organizer.

Official registration fees will be published on the Conference registration page, in the fee table, through the participant dashboard, or in other official Conference communications.

Check the fee and conditions applicable to your registration category before making payment.

Depending on your registration category and package, the fee may include:

• Access to scientific sessions.
• Conference materials and certificates.
• Coffee breaks and meals.
• Workshops and training activities.
• Social events and excursions.
• Online materials and other announced benefits.

Not every registration option includes all of these benefits. Consult the description of your selected package for its specific inclusions and exclusions.

Not necessarily. Workshops and specialized training may require separate registration or an additional fee. Participation may also depend on capacity and eligibility requirements.

Check the conditions for each workshop before registering.

The registeration fee included publishing the abstract of registered participants whose abstracts have been accepted and whose presentations have been successfully delivered at the Conference are eligible for publication of their accepted abstracts in the Conference abstract book with ISBN and DOI.

Other publication-related charges, are separate from the general registration fee unless expressly included in your registration package.

No. Registration payment does not guarantee abstract or presentation acceptance, publication, indexing, awards, or any other scientific or editorial outcome.

These decisions remain subject to the applicable scientific, ethical, editorial, eligibility, and programme requirements.

Normally, no. Travel, accommodation, visas, insurance, airport transportation, personal expenses, and similar third-party costs are separate from the registration fee.

Some costs may be covered through a special support arrangement agreed with the Organizer in advance. Coverage depends on the specific agreement.

No. A separate paid airport-to-Conference transportation service is planned.

Each trip is planned to accommodate a minimum of 3 passengers and a maximum of 8 passengers. Participants may need to wait approximately one hour while passengers are grouped for a shared trip.

Fees, timetables, booking details, and transportation management will be available through the participant dashboard once the service is confirmed.

Conference fees include applicable taxes, including VAT where applicable, unless the official fee table, invoice, registration page, or other official Conference communication expressly states otherwise.

Yes. Registration may be divided into pricing periods or registration waves, including an early-bird period.

Dates, fees, and conditions will be announced on the Conference homepage and through the participant dashboard.

Complete the applicable registration requirements within the published pricing period and meet any eligibility requirements for the selected rate.

Where payment is required, it must be initiated and received in accordance with the payment deadlines and clearing rules for that registration wave.

Your bank transfer must be initiated before the applicable registration period closes and reach the Organizer as cleared funds no later than 10 calendar days after that period closes.

If the funds arrive after this clearing window, the next applicable registration rate may apply.

Yes. Eligible participants from countries classified by the Conference as “low-economy countries” receive a reduction of 50% to 100% in the applicable registration fee.

Eligibility depends on the Conference’s country classification and verification criteria. Consult the published discount conditions or contact the Organizer to confirm whether your country qualifies and whether eligibility is based on residence, institutional affiliation, or both.

Scientific Advisory and Review Committee members may receive a full waiver of the Conference registration fee during the early-bird period, subject to confirmed membership and the applicable Conference conditions.

Early-bird dates will be announced on the Conference homepage and through the participant dashboard. Further committee information is available on the Scientific Advisory page.

No. Multiple discounts, fee waivers, grants, promotional codes, and other benefits can not be combined.

Yes. Under the Terms and Conditions, the Organizer may, in special cases, increase, reduce, waive, correct, or otherwise adjust a registration fee or payment requirement on a case-by-case basis.

An individual adjustment does not create an entitlement or precedent for other participants.

Financial assistance or support linked to a registration wave may be available following an individual assessment of your request.

Contact the Organizer to ask about available support and application requirements. Submitting a request does not guarantee assistance.

A special student registration category may be offered. Its package may not include all benefits available with a standard paid registration.

Check the published student registration package for its fee, eligibility requirements, and included benefits before registering.

The Organizer may request valid proof of current student status or other supporting documentation issued by an appropriate university or institution.

Follow the documentation requirements provided during registration.

Early-career participants are generally included in the same registration package as students, rather than a separate fee category.

Consult the published registration information for the applicable fee, benefits, and early-career eligibility criteria.

The Organizer may reclassify your registration to the applicable standard category and require payment of the fee difference.

Conference access, badges, materials, or certificates may be withheld until any outstanding balance has been paid.

Yes. You may be asked to present original supporting documents or another acceptable form of verification at the registration desk.

Bring the documents requested in your registration or pre-arrival instructions.

Yes. Participants may register in a personal capacity or as representatives of a university, company, research institute, employer, sponsor, exhibitor, or other professional organization.

Each participant must have their own Conference account and individual registration, even when attending as part of an institutional delegation.

Yes. An institution or employer may pay a participant’s registration fee, subject to the applicable payment and invoicing procedures.

Provide the required institutional billing details and follow the payment instructions so the payment can be matched to the participant’s registration.

Group registration is not available. Each participant must create their own account and complete an individual registration.

However, registration fees for multiple participants may be combined into a single payment. Only one invoice will be issued for that combined payment; separate invoices cannot be issued for the individual participants covered by it.

Contact the Organizer before making a combined payment to confirm the total amount, billing details, and participant references.

Depending on the invoicing requirements, an institution may need to provide:

• Its full legal name.
• Its billing address.
• A tax or VAT number, where applicable.
• A purchase-order reference, where required.
• A billing contact email address.
• Other financial information needed to issue the invoice.

Check that the billing details are accurate and complete before requesting an invoice.

Participant substitution may be possible if the applicable conditions and deadline are met. The replacement participant must normally qualify for the same registration category and participation type, unless the Organizer approves otherwise.

Contact the Organizer to request a substitution in accordance with the Terms and Conditions. Do not transfer or share the original participant’s account or login credentials.

Yes. ERaNS NextGen offers an accompanying-person registration category. Its benefits and access conditions are specified in the accompanying-person package.

Depending on the package, accompanying-person registration may include selected social or cultural activities, meals, excursions, or companion activities.

Consult the accompanying-person package published on the Conference homepage for the confirmed benefits and included activities.

No. Accompanying-person registration does not include access to scientific sessions.

Accompanying-person registration does not automatically provide access to laboratory or technical workshops.

Participation may require a separate eligible registration, safety clearance, an available place, and compliance with other workshop requirements. Contact the Organizer before booking to confirm eligibility.

An individual badge or other access credential may be required for access-controlled activities included in the accompanying-person package.

Follow the badge collection and access instructions provided for the selected package.

No. Children cannot be registered under the accompanying-person category.

Your registration is confirmed only after all required information has been provided and, where payment is required, the full applicable fee has reached the Organizer as cleared funds in the correct currency.

No. A bank-transfer order, screenshot, SWIFT confirmation, receipt, pending-payment notice, or payment instruction does not, by itself, establish that payment is complete.

Payment is complete only when the funds have been received as cleared funds in the Organizer’s designated account.

Yes. Update your details through the participant dashboard where this option is available, or request a correction from the Organizer as early as possible.

Changes to finalized badges, certificates, invoices, programmes, publications, or other Conference materials may be restricted, particularly after applicable deadlines.

A participant substitution may be permitted with prior approval from the Organizer. Submit your request in writing through the participant dashboard or the designated communication channel.

Requests must normally be submitted no later than 14 days before the Conference begins. Check your dashboard and official Conference communications for the exact deadline.

Substitution must be arranged through the Organizer. Do not share or transfer your account or login credentials.

You may propose a co-author, colleague, institutional representative, or another eligible person.

The proposed substitute must meet the applicable registration and participation requirements and receive Organizer approval.

Normally, yes. Substitutions are generally permitted within the same registration category and participation type.

A different category or participation type requires Organizer approval and payment of any applicable fee difference.

An approved substitution is generally final unless the Organizer expressly agrees otherwise.

No. A registration substitution does not automatically transfer:

• Authorship or publication rights.
• Keynote or invited-speaker status.
• Committee membership.
• Workshop-trainer status.
• Fee waivers or reimbursement rights.
• Travel support or other personal privileges.

Separate approval may be required for any proposed change to these roles or benefits.

Once a substitution is approved, the original participant generally loses the attendance access, certificates, Conference materials, and other attendance benefits associated with the transferred registration.

New registrations are not accepted at the venue. You must complete your registration in advance by the deadline published on the Conference homepage or in your participant dashboard.

However, the registration fee may be paid at the venue. On-site payment does not replace the requirement to register before the published deadline.

The location of the check-in and information desk will be communicated before the Conference.

The registration desk will be available during the Conference’s active programme hours.

Depending on your registration category and selected activities, you may be asked to provide:

• Identification.
• Registration confirmation or registration details.
• Proof of payment, if you have paid in advance.
• Proof of student status or other eligibility documents.
• Workshop confirmation.
• An invitation or other applicable authorization.

Follow the check-in instructions provided before the Conference.

Registered participants may receive a badge, pass, QR code, ticket, or other access credential appropriate to their registration category and activities.

You may be required to display your badge visibly during scientific sessions, workshops, social events, exhibitions, training, site visits, and other Conference activities, particularly in controlled-access areas.

Follow the access instructions provided by Conference staff.

No. Badges and other Conference access credentials are personal and must not be lent or shared.

Any transfer of participation must follow the officially approved substitution procedure. Approval of a substitution does not permit informal badge sharing.

Report the issue immediately to the registration or information desk.

A replacement may be issued after your identity and registration have been verified. Replacement is not guaranteed, and a replacement fee may apply.

The following payment options are available:

• Online payment: Through the online payment gateway managed by the University of Pannonia and provided by Barion Payment Inc., using major bank cards such as Mastercard, Visa, and American Express, as well as digital wallet options such as Google Pay and Apple Pay.
• Bank transfer: Bank details and payment instructions are provided during registration or through your participant dashboard after registration.
• Payment at the venue: You may pay at the registration desk if you have registered before the published deadline. On-site payments always use the late-registration fee tier, regardless of when you registered.

Payment at the venue does not allow you to register after the registration deadline.

• Participants affiliated with institutions outside Hungary pay in EUR.
• Participants affiliated with institutions in Hungary pay in HUF.
• For independent or unaffiliated participants, the currency is generally determined by residence or billing address: HUF for Hungary and EUR for locations outside Hungary.

Follow the currency specified in your registration payment instructions. Contact the Organizer before paying if you are unsure which currency applies.

The Organizer may require an additional payment to ensure that the full applicable fee is received in the correct currency before your registration is confirmed.

Contact the Organizer promptly if you discover that you have paid in the wrong currency.

Participants are responsible for bank charges, intermediary-bank fees, transfer charges, currency-conversion costs, payment-provider charges, and similar third-party costs associated with their payment.

These charges must not reduce the Conference fee received by the Organizer. Arrange your payment so that the full required amount reaches the designated account.

Yes. Your transfer must be initiated before the applicable registration-wave deadline and received as cleared funds no later than 10 calendar days after that registration or pricing period closes.

This clearing period allows time for the transfer to arrive; it does not extend the deadline for initiating payment.

Yes. Invoices, receipts, or payment confirmations may be issued using the billing information you provide during registration or payment.

Ensure that your billing details identify the correct person or institution before completing the payment process.

Depending on the invoicing requirements, you may need to provide:

• The institution’s or company’s full legal name.
• The billing address.
• A tax number or VAT number, where applicable.
• A purchase-order reference, where required.
• A billing contact email address.

Check these details with your institution’s finance department before requesting the invoice.

Requests to change an issued invoice are subject to applicable Hungarian tax requirements, institutional financial procedures, accounting deadlines, and the status of the invoice or payment. Changes may be limited or unavailable.

Verify your billing details carefully before invoice issuance. If you discover an error, contact the Organizer as soon as possible to ask about the applicable correction procedure.

Yes. A proforma invoice is generated when you register using a payment method other than online payment. You can download it from your participant dashboard after registration.

For online payments, an invoice is issued immediately after successful payment instead.

Yes. You may cancel your registration, but registration fees are generally non-refundable unless mandatory law requires otherwise or your circumstances qualify for a refund under the Conference’s Terms and Conditions.

Subject to supporting documentation and Organizer verification, the following circumstances may qualify:

• A documented visa refusal that prevents attendance.
• Documented government-imposed travel restrictions, war, or border closure that prevent attendance.
• A documented natural disaster that directly prevents attendance at the Conference location.
• A documented flight cancellation that prevents attendance despite reasonable efforts to arrange alternative transportation.

Eligibility is assessed under the Terms and Conditions and applicable law. Submitting a request does not guarantee approval.

Under the Conference cancellation policy, illness, medical emergencies, work commitments, scheduling conflicts, personal circumstances, or ordinary inability to travel do not normally qualify for a refund, unless mandatory law requires otherwise.

Where appropriate, the Organizer may consider virtual participation or participant substitution on a case-by-case basis.

A documented visa refusal that prevents Conference attendance may qualify for a refund. Submit your written request with official supporting documentation no later than 7 days after the final visa-refusal decision, unless mandatory applicable law requires otherwise.

The Conference may issue a visa support letter, but this does not guarantee visa approval.

Eligible written refund requests, other than visa-refusal requests, must normally be submitted no later than 7 days after the Conference start date.

Requests remain subject to the Terms and Conditions, documentation requirements, and applicable law.

Depending on the circumstances, an approved cancellation refund may be subject to a non-refundable processing fee ranging from EUR 0 to EUR 20, or HUF 0 to HUF 7,000 where applicable.

Relevant third-party bank, transfer, payment-processing, or currency-conversion costs may also be deducted, unless mandatory law requires otherwise.

Refunds are normally returned through the original payment method.

If this is technically impossible, legally restricted, or otherwise impracticable, the Organizer may request alternative payment details in the original payer’s name.

Normally, no. A Conference registration refund does not cover independently purchased travel, accommodation, insurance, visa costs, currency-conversion costs, or other third-party expenses, unless mandatory law requires otherwise.

Failure to attend without an approved refund, substitution, or virtual-participation arrangement is treated as a no-show and does not normally qualify for a refund or credit.

No. If you cannot attend, you should select one option for the same registration: cancellation with a refund request, participant substitution, or virtual participation.

Each option is subject to its applicable requirements and approval. Receiving one approved option generally excludes receiving the others for the same registration.

Once a refund has been processed, your registration and associated participation rights are normally cancelled.

This includes attendance, Conference materials, certificates, workshop access, scientific sessions, and other registration benefits, unless the Organizer agrees otherwise in writing.

Financial assistance may be available during selected registration waves or in particular circumstances.

Requests are assessed individually, taking into account the participant’s circumstances, eligibility, available resources, and Conference priorities.

Depending on available funding and the support opportunities announced, assistance may include:

• Partial registration-fee reductions.
• Full registration-fee waivers.
• Bursaries or scholarships.
• Travel support.
• Other specifically announced forms of assistance.

Available opportunities and their conditions will be published on the Conference website or through other official Conference channels.

No. Submitting a request does not guarantee financial assistance.

Support is subject to assessment, available funding, eligibility, supporting documentation, and Organizer approval.

The application procedure, required documents, submission channel, and deadline will be published on the Conference website.

Announcements will also be sent by email to Conference newsletter subscribers. Follow the instructions for the specific support opportunity when submitting your request.

Travel grants may be offered only for outstanding scientific submissions.

Availability is not guaranteed. If grants are offered, the eligibility criteria, selection process, and application details will be announced through official Conference channels.

Accommodation grants or funded accommodation are not generally available.

Exceptions may apply to particular invited or key participants where a separate written arrangement has been made with the Organizer. Any support is limited to the coverage specified in that arrangement.

No. Financial assistance, fee adjustments, waivers, and other support decisions are made on a case-by-case basis.

An award does not create an entitlement to support for another participant or for a future Conference edition.

Visa and entry requirements depend on your nationality, residence status, passport or travel document, and individual circumstances.

You are responsible for checking whether you need a visa or other entry authorization and for satisfying the applicable requirements before travelling to Hungary.

The Conference may provide general supporting information, but it cannot determine your individual immigration eligibility.

Obtain authoritative guidance from the relevant Hungarian embassy, consulate, immigration authority, or other official government source responsible for your circumstances.

The Conference recommends starting the visa application process as early as possible, preferably at least two months before the Conference.

This is a planning recommendation, not an official application deadline or a guarantee of sufficient processing time. Check the relevant authority’s application window, appointment availability, and processing guidance, and allow additional time where needed.

No. Conference registration, payment, acceptance of an abstract, paper, poster, or presentation, and receipt of a support letter do not guarantee visa approval, permission to travel, or entry into Hungary.

Conference documents may help demonstrate the purpose of your visit, but their acceptance and all immigration decisions remain with the relevant authorities.

The Organizer cannot control visa decisions, border checks, or entry decisions made by the competent authorities.

Under the Conference’s Terms and Conditions and subject to applicable law, the Organizer is not responsible for visa or entry refusal or the resulting travel consequences.

You remain responsible for obtaining the required passport, visa, travel documents, supporting documents, and entry authorizations.

A documented visa refusal that prevents attendance may qualify for a refund under the Conference’s cancellation provisions, subject to verification.

Submit your written request with official supporting documentation no later than 7 days after the final visa-refusal decision, unless mandatory applicable law requires otherwise.

Consult the “Registration Cancellations and Refunds” subtopic and the Terms and Conditions for the applicable requirements and deductions.

Contact the Organizer promptly through your participant dashboard or an official Conference communication channel.

Any possible arrangement will depend on your circumstances and the applicable Conference rules. Alternative arrangements, including virtual participation or participant substitution, are not guaranteed.

A documented government-imposed travel restriction, war, or border closure that directly prevents attendance may qualify for consideration under the Conference’s refundable-cancellation provisions.

Requests are subject to supporting documentation, verification, applicable deadlines, and the Terms and Conditions.

Yes. Visa, immigration, public-health, border, and other government requirements may change.

Check current official requirements when planning your journey and again shortly before departure. The Conference cannot guarantee that these requirements will remain unchanged.

Yes. ERaNS NextGen can provide an official visa support letter to eligible participants, subject to the applicable registration and verification requirements.

No. A visa support letter is a supporting Conference document. It is not a visa, entry authorization, immigration decision, or guarantee of admission into Hungary.

The letter does not, by itself, guarantee financial support from the Conference.

Participants who have completed registration and paid the full applicable registration fee may request an official visa support letter, subject to Organizer verification. Accepted presenters may apply under the same requirements.

Registered participants who have not yet paid may instead be eligible for a letter confirming their planned participation. This document will reflect their actual registration and payment status.

Any additional eligibility or verification requirements will be communicated during the request process.

The content depends on the type of letter and the participant’s verified circumstances. Where appropriate, it may include:

• The participant’s identity.
• The Conference title and dates.
• The participant’s registration or participation status.
• The participant’s confirmed Conference role.
• Relevant Conference or host-institution details.

The Organizer can confirm only accurate information supported by its records or agreed arrangements.

Request instructions will be available through the participant dashboard or official Conference communications.

The required information and supporting documents will be specified during the request process. Provide complete and accurate details to allow verification and preparation of the letter.

No additional fee is charged for issuing a visa support letter.

If you require an original paper letter to be posted to you, a separate postage charge applies.

Letters are issued within three working days after a complete request and the required supporting information have been received and verified.

Submit your request early. Postal delivery, where requested, takes additional time.

The Organizer can send a scanned copy and provide digital verification to an embassy or consulate where appropriate.

If an original paper letter is required, the Conference may post it to your address, subject to payment of the postage charge.

Check the receiving authority’s document requirements before requesting a particular delivery format.

Yes. The Organizer may provide a registration confirmation letter or other appropriate invitation or supporting document.

The document will reflect your verified registration and participation status at the time it is issued.

Only if financial support has been expressly agreed between you and the Organizer. In that case, the letter may confirm the specific support covered by the agreement.

Without such an agreement, the letter does not confirm that the Conference will pay for travel, accommodation, living expenses, or other costs. The Organizer cannot include inaccurate funding statements.

Yes. Invited speakers, trainers, session chairs, committee members, and other designated participants may receive separate invitation letters or written arrangements relevant to their role.

These documents may address agreed participation, travel, accommodation, reimbursement, or other conditions. Their content will reflect the specific arrangements confirmed with the Organizer.

Yes. You are responsible for obtaining and maintaining the passport, identity documents, visa, entry authorization, and other personal documentation required for your journey.

Check the official requirements applicable to your circumstances before making travel arrangements.

The required passport validity depends on your circumstances and the applicable official entry requirements. The Conference does not determine these rules.

Verify the requirements with the relevant embassy, consulate, or immigration authority. If your passport expires before or shortly after the Conference, arrange renewal early enough to meet those requirements.

The Conference cannot guarantee entry if your travel documents do not satisfy official requirements.

Whether a national identity card is sufficient depends on your nationality and the entry rules applicable to your journey.

Confirm which documents are accepted with the relevant official authority before travelling.

Depending on your circumstances, relevant documents may include:

• A valid passport or accepted identity document.
• A visa or other required entry authorization.
• Insurance documents.
• Travel tickets and itinerary details.
• Accommodation confirmation.
• Conference registration confirmation.
• Any Conference invitation or visa support letter issued to you.

This is a general checklist. Verify the exact documentation required for your journey with the competent authorities.

The Conference’s Terms and Conditions strongly recommend suitable insurance. No additional Conference-wide mandatory insurance requirement has been specified.

You must still meet any insurance requirements applicable to your visa, immigration status, or travel arrangements.

Consider insurance appropriate to your circumstances and planned activities, including coverage for:

• Medical expenses and accidents.
• Trip cancellation or interruption.
• Travel delays and other disruptions.
• Illness that prevents travel.
• Lost, stolen, or damaged belongings and luggage.
• Costs arising from Conference cancellation, postponement, or relocation.

Coverage varies between policies. Check the insured events, exclusions, limits, and claim conditions with your insurer; do not assume every listed circumstance is covered.

No. Participants are responsible for arranging their own medical and travel insurance. The Organizer does not provide this insurance or generally cover related participant expenses.

No, unless a separate written support or reimbursement arrangement expressly includes those costs.

Yes. Participants are responsible for arranging and paying for flights, rail travel, domestic connections, accommodation, visas, and other personal travel arrangements.

The Conference does not purchase airline tickets for general participants. Any booking assistance or travel support for invited or specially supported participants must be expressly confirmed in a separate written arrangement.

The Conference recommends Budapest Ferenc Liszt International Airport for international arrivals.

Consult the “Airports, Ground Transfers, Local Transportation, and Parking” subtopic for onward travel and Conference transfer information.

Contact your airline about your travel options. If you have booked a Conference transportation service, notify that service of any change to your arrival time as soon as possible.

Participants remain responsible for their travel arrangements. The Organizer does not take responsibility for ordinary flight delays or missed connections.

A documented flight cancellation that prevents attendance despite reasonable efforts to arrange alternative transportation may qualify for a registration refund under the Conference’s cancellation provisions.

Requests are subject to verification, supporting documentation, deadlines, and the applicable Terms and Conditions. Consult the “Registration Cancellations and Refunds” subtopic for details.

Yes. Participants may independently arrange rail travel where suitable.

Information about recommended stations, routes, and ticketing will be provided on the Conference website or upon request.

Free pickup may be arranged for participants arriving at the railway station in the Conference venue’s city.

Contact the Organizer in advance to ask about availability and arrangements. Do not assume that pickup is confirmed until you receive confirmation.

No, unless expressly stated otherwise. Domestic and local transportation is normally arranged and paid for by the participant separately from the registration fee.

Any specifically confirmed complimentary transfer or written travel-support arrangement is an exception.

Participants are responsible for complying with all applicable entry and border-control requirements and carrying the necessary travel and supporting documents.

Decisions made by immigration, customs, and border authorities are outside the Organizer’s control.

Present the valid Conference documentation issued to you, such as your registration confirmation, invitation, or visa support letter.

If further verification is required, contact the Organizer through an official Conference communication channel. Assistance is subject to availability; an immediate response cannot be guaranteed.

Only where legally permitted and after obtaining all required approvals. Conference participation does not itself authorize the transport, import, or use of scientific materials or equipment.

Do not bring controlled, restricted, hazardous, radioactive, security-sensitive, export-controlled, or otherwise regulated items without the necessary legal, institutional, customs, transport, safety, and Conference approvals.

Obtain prior written confirmation from the Organizer before bringing items that require laboratory access, special storage, safety authorization, security review, or other special handling. Organizer approval does not replace official permits or regulatory authorization.

The participant, institution, sponsor, or exhibitor bringing the equipment or materials is responsible for applicable customs, import and export, transport, permit, and regulatory requirements.

The Conference cannot guarantee customs clearance. Decisions remain with the competent customs and regulatory authorities.

A paid shared transfer service is planned between Budapest Ferenc Liszt International Airport and the Conference venue.

Airport transportation is separate from the registration fee unless a specific written arrangement states otherwise.

Each trip requires a minimum of 3 passengers and accommodates a maximum of 8 passengers. This is a shared transfer service, not a private taxi service.

Not necessarily. Participants arriving at similar times may be grouped into the same vehicle.

You may need to wait approximately one to two hours while other passengers arrive and the group is assembled.

The shared airport transfer costs EUR 30 per person, each way.

You can pay for it as an add-on during registration or pay in cash at pickup. Payment instructions and transfer details will be available through the participant dashboard.

Transfer bookings, timetables, passenger coordination, and service information will be managed through the participant dashboard.

Provide the arrival and flight details requested during booking so that your pickup can be scheduled. Keep these details up to date if your travel arrangements change.

The transfer team will monitor the flight information provided and try to rearrange your pickup if your arrival is delayed. You should also notify the team of any changes as soon as possible.

Rescheduling depends on vehicle availability, other passenger groups, your revised arrival time, and operational feasibility. A replacement pickup is not guaranteed.

Yes. You may arrange a private taxi independently instead of using the Conference’s shared transfer service.

Information about private taxi options will be provided on the Conference website. The Conference’s shared-transfer price does not apply to private taxis.

Yes. Accompanying persons may use the shared airport transfer at the same rate of EUR 30 per person, each way.

Include them in the booking so that sufficient passenger places can be arranged.

Transfers from the Conference venue back to the airport may be available, subject to service availability and the transfer timetable.

Check the participant dashboard and confirm your return booking in advance.

Transportation connected with Conference activities, excursions, site visits, or social events is included when those activities are covered by your registration package.

Check your package and the relevant activity information for the arrangements that apply to you.

Yes. Information about public transportation, including convenient routes and faster travel options, will be provided on the Conference website or through the participant dashboard.

Free parking is available to participants at the Conference venue, subject to space availability.

Advance reservation is not required. A parking space is not guaranteed.

Contact the Organizer in advance with any accessibility-related transportation or parking needs.

The Organizer will consider reasonable arrangements where possible. Confirm the available facilities and arrangements before travelling.

No. General Conference registration does not automatically include accommodation.

Accommodation is included only where expressly stated in your registration package or confirmed in a separate written arrangement with the Organizer.

You are responsible for arranging your own accommodation unless the Organizer has expressly agreed otherwise in writing.

Book sufficiently early once your travel plans are confirmed. The Conference cannot guarantee availability at any hotel or other accommodation provider.

Partner hotels and reduced accommodation rates may be available, depending on availability and agreements with accommodation providers.

Confirmed options, prices, and booking conditions will be announced through official Conference channels or the participant dashboard.

Recommended accommodation options and their locations will be published on the Conference website, through other official communications, or in the participant dashboard.

Nearby options are expected to be approximately 5–10 minutes away on foot or a short journey of around 2–3 minutes by vehicle, depending on the property and route.

Public transportation journey times depend on the route, timetable, and waiting time. Check the location and travel details of your chosen accommodation before booking.

Accommodation providers are independent third parties unless expressly stated otherwise. Their own booking conditions normally govern availability, changes, cancellations, and refunds.

Contact your accommodation provider directly to resolve an issue with your reservation.

No. You remain responsible for cancellation or change costs associated with independently arranged accommodation, unless a separate written agreement states otherwise or mandatory law requires otherwise.

You are responsible for changing or cancelling accommodation that you booked independently. Contact the provider promptly to discuss the options under your booking conditions.

The Organizer does not generally reimburse accommodation losses resulting from Conference changes, except where mandatory law requires otherwise.

Yes. Accommodation support may be offered to invited speakers, designated key participants, or selected scholarship and financially supported participants.

Support is not automatic. It must be confirmed in a written invitation or agreement specifying the accommodation arrangements and costs covered by the Conference.

A limited number of student accommodation places are available at the University of Pannonia’s Hostel Magister dormitory at affordable rates.

Check the official accommodation information for current fees, availability, eligibility, and booking instructions.

Student accommodation normally involves sharing a room with another student participant. Contact the Organizer well in advance if you have a roommate preference or would like assistance finding a roommate.

Requests are subject to availability and confirmation. Room arrangements for invited participants depend on their written agreement with the Organizer.

Any Conference-arranged room-sharing option should specify the conditions covering participant consent, privacy, payment, cancellation, responsibilities, and safety before the arrangement is confirmed.

Ask the Organizer for these conditions before accepting a room-sharing arrangement. Do not assume that roommate responsibilities or personal arrangements are covered by the Conference.

This depends on the accommodation provider’s booking conditions, room occupancy limits, and your reservation.

If your accommodation is arranged or funded by the Conference, including for invited participants, an accompanying person’s stay must be agreed in advance. Do not assume that their accommodation costs are included.

Hungary’s local currency is the Hungarian forint, abbreviated HUF.

The currency required for Conference fees is specified separately in your registration instructions. Consult the “Payments, Payment Methods, Invoices, Receipts, and Tax Documentation” subtopic for details.

Debit and credit cards are accepted in most shops, but it is useful to carry some Hungarian forints for places where card payment is unavailable.

Acceptance of particular card networks and digital wallets varies by business. Check before making a purchase.

Some businesses accept euros, but this should not be assumed. Their exchange rates may differ from bank rates, and change may be given in forints.

Yes. Information about local currency-exchange offices, including locations and directions, will be provided on the Conference website.

Check the provider’s current exchange rate, fees, and opening hours before exchanging money.

No Conference-operated banking or currency-exchange service is currently planned. Use an independent bank or exchange provider for these services.

Weather conditions can vary. Check an up-to-date forecast for the Conference city shortly before travelling.

Pack layers so you can adjust to changing temperatures, cooler evenings, and indoor conditions. Consider rain protection if your plans include outdoor activities.

Choose comfortable clothing appropriate for a professional academic event. No specific formal dress code has been announced for scientific sessions.

Bring clothing and footwear suitable for the weather and any social events, excursions, technical visits, or outdoor activities you plan to attend.

Laboratory and technical activities may require specific clothing, footwear, protective equipment, or other safety measures.

The Organizer will communicate the applicable requirements and provide the protective equipment specified for the activity. Check the workshop instructions for any clothing or footwear you must bring yourself.

Tourism information for the Conference city will be available on the Conference website.

This will include local attractions and restaurant options, including local dining and fast-food restaurants, with maps or directions where available.

Tours, excursions, cultural activities, or site visits may form part of the wider Conference programme.

Activities, schedules, fees, and eligibility conditions will be announced through official Conference channels. An activity is included in your registration fee only if it is expressly listed in your registration package.

Be considerate of other visitors and local residents, respect queues and shared spaces, and follow the rules of the places you visit.

Ask before photographing people or restricted areas. If you are unsure about a local practice or venue rule, ask your host or a member of staff.

The official Conference language is English. Hungarian is the local language outside Conference activities.

Do not assume that every service provider speaks English or another language you know. Keeping your destination address in Hungarian and using a translation tool may help with everyday travel.

Travel, transportation, and other participant information may be available through the participant dashboard.

Airport-transfer bookings, fees, schedules, and passenger coordination will be managed there. Additional destination guidance will also be provided through the Conference website and official communications.

Contact the Organizer through an official Conference channel or your participant dashboard for Conference-related questions.

For flights, hotel bookings, railway services, immigration decisions, insurance, or banking issues, contact the responsible airline, accommodation provider, transport operator, authority, insurer, or bank directly.

Participants remain responsible for their personal travel arrangements. The Organizer generally does not take responsibility for missed flights, independent transport disruption, hotel problems, or border delays, subject to applicable law and any separate written arrangements.

Laboratory workshops and practical activities will take place in suitable authorized facilities associated with the Conference programme.

Exact locations and access instructions will be provided in the official Conference programme.

No. A general Conference registration does not automatically provide access to laboratories or other controlled areas.

Laboratory, technical, radiation-related, chemical, or other controlled-access activities may require:

• Prior registration and eligibility verification.
• Identity verification and access approval.
• A safety briefing.
• Required protective equipment.
• Additional supporting documentation.

Follow the instructions for your activity and enter restricted areas only when authorized.

Yes. A venue map or floor plan will be published on the Conference website once the programme and room arrangements have been finalized.

Yes. Directional signs will identify the main Conference areas and help participants find their way around the venue.

An attendee information or registration desk is planned at the venue. Venue reception staff at the entrances can also help direct you to the Conference areas.

Consult the pre-arrival information for the Conference desk’s location and opening hours.

Final room assignments will be listed in the official Conference programme, timetable, venue information, or other official communications.

Check the latest programme for any changes and ask the information desk if you need assistance.

Yes. Access to rooms, laboratories, workshops, social events, and other activities may be limited by capacity, registration category, safety requirements, or access authorization.

Follow any booking requirements and instructions from Conference or venue staff.

Seating is generally available on a first-come, first-served basis for participants authorized to attend the session.

Some seats may be reserved for distinguished guests or designated participants. Please respect reserved-seat signs and staff instructions.

Shared areas for networking and informal meetings are planned. Internet access and power outlets may be available, depending on the facilities provided by the venue.

Locations will be identified in the venue information or can be requested from the information desk.

The venue is usually open from 08:00 to 17:00, but opening and closing times may vary according to the daily programme and scheduled activities.

Consult the official programme and venue instructions for each day’s start time and permitted entry times.

Access is subject to venue opening hours, your registration, and any activity-specific permissions. Registration does not provide unrestricted access to the venue.

Follow security instructions and leave restricted or closed areas when requested by authorized staff.

You may be required to display your Conference badge or other access credential when entering or remaining in Conference areas.

Badges, QR codes, tickets, passes, access links, and similar credentials are personal and must not be shared.

Any transfer of participation must follow the officially approved substitution procedure. Do not hand over your credentials to another person without Organizer instructions.

Yes. Authorized Conference or venue staff may request identification and documents relevant to your registration or access. These may include:

• Proof of registration or payment confirmation.
• Documents confirming eligibility for your registration category.
• Workshop confirmation or an invitation.
• Safety clearance or other required authorization.

Yes. Laboratories, technical facilities, speaker areas, workshops, controlled-access rooms, catering areas, and other spaces may have restricted access.

Entry depends on your registration category, authorization, safety requirements, security rules, and available capacity.

Yes. Entry may be refused or access restricted where necessary for safety, security, legal, institutional, operational, or public-order reasons.

Follow the instructions of authorized Conference and venue personnel.

Security checks and access controls may take place. Participants must comply with applicable venue rules, institutional policies, and instructions from authorized staff.

Yes. Depending on the facility and activity, unauthorized equipment, samples, chemicals, tools, devices, bags, recording equipment, food, beverages, or other materials may be prohibited.

Check the activity’s access and safety instructions before bringing items into a laboratory, workshop, or controlled area.

No. Eating and drinking are prohibited in laboratory, workshop, and controlled areas unless expressly permitted in a designated area.

Smoking is prohibited indoors and is permitted outdoors only in designated areas, subject to venue and institutional rules.

Both smoking and vaping are prohibited in laboratories, workshops, and controlled areas. Follow the venue’s specific rules on vaping elsewhere.

Not without appropriate authorization. Hazardous, radioactive, chemical, biological, controlled, security-sensitive, or otherwise regulated materials require all applicable permissions and approvals before they may be brought to Conference activities.

Contact the Organizer in advance and comply with the relevant safety, institutional, and regulatory requirements. Organizer approval does not replace any required official authorization.

Only with prior written authorization from the Organizer.

Unauthorized advertising, recruitment, commercial promotion, fundraising, solicitation, petitioning, and distribution of promotional materials are prohibited.

Yes. The Organizer will consider reasonable and practicable adjustments to support participants with disabilities or other accessibility needs. Available arrangements depend on the venue, activity, safety requirements, and applicable legal, institutional, technical, and operational conditions.

Contact the Organizer through your participant dashboard or an official Conference contact channel. Submit your request as early as possible, preferably before registering and making payment, and obtain written confirmation of the agreed arrangements.

The request deadline is one month before the Conference begins. If a need arises after that deadline, contact the Organizer as soon as possible so available options can be considered.

The main Conference venue and general Conference areas are wheelchair accessible.

Some laboratories, technical facilities, controlled areas, older spaces, excursions, or transport arrangements may have accessibility limitations. Contact the Organizer to confirm access for your planned activities.

Yes. The main Conference venue is equipped with an elevator.

If you need a particular step-free route, contact the Organizer in advance to confirm access to your assigned rooms.

Yes. The main Conference venue is equipped with accessible toilets.

Yes. Accessible seating arrangements are available in session rooms. Notify the Organizer in advance of your requirements so suitable seating can be arranged and confirmed.

Yes. Contact the Organizer to discuss the assistance you need. The available support must be confirmed individually.

Some additional mobility services may involve a charge. Ask the Organizer to confirm any costs before agreeing to a service.

Participants may use necessary personal mobility aids or medical equipment, subject to applicable venue, safety, security, and activity-specific requirements.

Inform the Organizer in advance if the equipment may affect laboratory or controlled-area access or requires special arrangements.

Yes. A person accompanying you may provide accessibility assistance. Registration, badges, and activity-specific access arrangements may be required.

Tell the Organizer which activities you need assistance with and obtain written confirmation of the support person’s access. Do not assume that the standard accompanying-person package includes access to scientific sessions or restricted areas.

Accessibility depends on the facility and activity. Some laboratory or safety-sensitive activities may have limitations related to physical layout, evacuation routes, instruments, protective equipment, or safety controls.

Discuss your intended workshops with the Organizer in advance so access and possible adjustments can be assessed.

The Organizer will consider reasonable and practicable alternatives. A particular activity may need to be modified or access restricted if safe participation or evacuation cannot reasonably be achieved.

Confirm the arrangements for your intended activities in writing before making commitments where possible.

Contact the Organizer privately in advance if an implanted medical device, medical equipment, or another health-related need may affect safe participation.

Describe the relevant safety or accessibility requirements and provide only the information necessary to plan appropriate arrangements. Ask how any requested sensitive information should be submitted.

Contact the Organizer in advance to confirm service-animal arrangements. Access conditions may differ between general Conference areas, transport services, catering locations, and controlled facilities.

Under the stated laboratory safety policy, animals are not permitted in laboratory areas. If this affects your planned participation, discuss alternative arrangements with the Organizer in advance.

English is the official Conference language. Scientific presentations will be delivered in English unless another language is expressly announced for a particular activity.

Conference instructions, certificates, and related scientific materials may also be provided in English.

Yes. Submissions and presentation materials must meet the applicable English-language requirements unless the Conference expressly states otherwise.

Follow the language and formatting instructions in the relevant submission or presentation guidelines.

No. Simultaneous interpretation is not provided as a standard Conference service.

Hungarian translation or interpretation into other languages may be arranged on request, subject to availability, feasibility, and an additional fee.

Contact the Organizer in advance with the language, activity, and type of assistance required. Obtain confirmation of availability and cost before relying on the service.

Live captioning is not provided as a standard Conference service. Subtitles are not planned for any session recordings made available.

If you require captioning as an accessibility accommodation, contact the Organizer in advance for individual consideration.

Sign-language interpretation is not provided as a standard Conference service.

Participants who require it may submit an accessibility request for individual consideration. Availability is not guaranteed.

Contact the Organizer through your participant dashboard or an official Conference contact channel. Specify the communication support, language or sign language, and activities for which assistance is needed.

Submit your request as early as possible, preferably before registration and payment, and normally at least one month before the Conference. If the need arises later, contact the Organizer promptly.

Requests will be considered according to availability and feasibility. Obtain written confirmation of the arrangements and any applicable costs.

Yes. Advance Organizer approval and separate registration, badge, or access arrangements may be required.

Tell the Organizer which activities your interpreter or assistant will need to attend so that appropriate access can be confirmed, including any restrictions for laboratories or controlled areas.

Catering may include coffee breaks, lunch, receptions, or a gala dinner, depending on your registration category, package, selected add-ons, and final arrangements.

Check your registration package for the meals and refreshments included.

Coffee-break refreshments are included only where specified in your registration category or package.

Lunch is included in selected registration packages. If your package does not include lunch, it can be added for an additional fee.

Consult the registration options for the applicable price and booking instructions.

Regular evening meals are not provided. A separately scheduled gala dinner may be available as described in your registration package or add-on options.

A gala dinner may be included in selected registration packages. If it is not included in your package, it may be booked as an add-on for an additional fee.

Check the published package details for inclusion, availability, and price.

Yes. Notify the Conference Secretariat of your dietary requirements in advance. Requests will be considered, but availability is not guaranteed.

Obtain confirmation of the available arrangements before relying on a particular meal option.

Requests for medical diets or other special meals may be considered. Suitable meals, allergen-free options, and separate preparation environments cannot be guaranteed.

Additional costs may apply and should be confirmed before you accept the arrangement.

Send your request to the Conference Secretariat through your participant dashboard no later than one month before the Conference begins.

Clearly describe the dietary requirements relevant to meal planning and ask for confirmation of what can be provided.

No. The Organizer cannot guarantee allergen-free preparation or the absence of cross-contamination.

Confirmation of a dietary request does not itself guarantee an allergen-free meal or preparation environment.

Where feasible, the caterer or venue may provide ingredient or allergen information. Ask catering staff about the food being served.

This information does not guarantee the absence of allergen traces or cross-contamination.

If you have an allergy, intolerance, medical restriction, or religious dietary requirement, check the relevant ingredient and preparation information with catering staff.

Do not assume that a meal is suitable based only on its name or appearance. If the available information is insufficient, do not rely on that meal to meet your requirements.

Inform the Organizer in advance of the requirements relevant to catering and safety planning. Discuss the limitations of the available catering before attending.

Bring your prescribed personal medication and any emergency equipment you normally require, following your healthcare professional’s instructions.

The Conference does not guarantee personal allergy medication or individual treatment equipment. Do not rely on it to supply your prescribed medication or epinephrine auto-injector.

You may eat your own food in the venue’s designated dining area. Eating outside designated dining or catering areas is prohibited.

Follow the specific restrictions for laboratories, workshops, and controlled areas, where food and beverages may not be permitted.

Yes. Participants must follow the applicable public-health, legal, institutional, venue, and governmental requirements in force at the time of the Conference.

Public-health emergencies or restrictions may also affect Conference arrangements. Check official Conference communications and relevant public-authority guidance before attending.

First-aid arrangements, including facilities, staffing, and locations, are awaiting confirmation.

Check the venue information before attending or ask the information desk where to obtain assistance.

Alert Conference or venue staff promptly if you need assistance.

The Organizer, venue staff, or other authorized personnel may contact emergency medical services, an ambulance, or the appropriate authorities when necessary.

In an emergency, seek immediate assistance rather than waiting for a response through the participant dashboard.

Participants are generally responsible for their own medical expenses and should arrange appropriate insurance.

This does not exclude any responsibility that cannot legally be excluded under applicable law.

Yes. Bring the personal medication, medical devices, and other health-related items you require, together with relevant insurance documentation and emergency-contact information.

Follow your prescribing healthcare professional’s instructions and check any travel requirements applicable to your medication or equipment.

Inform the Organizer privately in advance if a health-related circumstance may affect safe participation or require an adjustment.

This may include an implanted medical device, an allergy, a medication effect, a pregnancy-related concern, or another need relevant to a particular activity.

Share only the information needed for safety planning or the requested support. Ask the Organizer how any sensitive information should be submitted.

Yes. Participation in a particular activity may be modified or restricted if authorized personnel reasonably determine that it could create a health or safety risk.

Discuss relevant needs with the Organizer in advance so that possible adjustments or alternative arrangements can be considered.

Yes. Laboratory and other safety-sensitive activities may require health or safety declarations, protective equipment, safety briefings, written acknowledgments, or other activity-specific measures.

Review the workshop instructions and complete the applicable requirements before participating.

Conference safety involves the Organizer, Host Institution, venue personnel, laboratory staff, trainers, safety officers, security staff, and emergency authorities, each within their respective responsibilities.

Participants must follow applicable safety rules, comply with authorized instructions, and report hazards or concerns promptly.

Follow instructions from authorized Conference, venue, safety, security, or emergency personnel immediately.

Do not obstruct emergency procedures, access routes, or responding personnel. Follow the evacuation instructions applicable to your location.

Situations may include:

• Fire, accidents, injuries, or sudden illness.
• Evacuation or security threats.
• Chemical incidents or contamination concerns.
• Radiation-safety concerns.
• Equipment or technical failures.
• Public-health events.
• Extreme weather or natural disasters.
• Transport incidents connected with Conference activities.

The response will depend on the incident, location, and applicable venue or activity-specific procedures.

Yes. Authorized personnel may contact ambulance, fire, police, security, institutional safety, public-health, or other competent services when necessary.

Emergency exits and evacuation routes are visibly marked at the venue. Their locations depend on the rooms and facilities you are using.

Familiarize yourself with the posted evacuation information when entering a new Conference area. Ask venue staff if you need help locating an exit.

General and activity-specific safety instructions may be provided as needed. Laboratory and technical activities may require mandatory safety briefings.

Complete any required briefing before participating and follow the instructions throughout the activity.

Report urgent concerns immediately to Conference staff, venue staff, security personnel, safety officers, or the Organizer’s on-site representatives.

For an immediate emergency, use the emergency contact information provided at the venue. Do not wait for a reply through email or the participant dashboard.

Contact designated Conference personnel or use an official Conference contact channel to report a non-emergency concern.

Reports may concern harassment, discrimination, misconduct, accessibility, privacy, safety, or other violations of Conference rules.

If the situation involves an immediate threat or danger, alert on-site staff or emergency personnel without delay.

No. Retaliation against anyone who raises a concern or cooperates with a review in good faith is prohibited.

Report suspected retaliation to designated Conference personnel or through an official contact channel.

Yes. Serious safety violations, harassment, misconduct, security breaches, or other prohibited behaviour may result in restricted access, removal, cancellation of participation, or other appropriate action.

Follow the activity’s safety instructions and immediately notify authorized laboratory staff, safety officers, or Conference personnel.

Stop the activity as instructed and follow directions concerning evacuation, decontamination, medical assistance, or other emergency measures. Do not attempt cleanup or equipment repair unless trained and authorized.

Conference-specific emergency contacts and local emergency-service numbers will be printed in the programme included in your Conference kit.

They will also be published on the Conference website and displayed at the venue.

No. Conference participation is limited to individuals aged 18 or older. This requirement applies to registration, submission of abstracts or other materials, scientific sessions, and Conference activities.

Limited exceptions may be considered for selected social activities or excursions, as described below. These exceptions do not permit registration as a Conference participant.

A child may accompany you on your trip, but this does not grant access to Conference activities or active Conference areas. Children cannot be registered under the accompanying-person category.

Arrange appropriate care and supervision outside Conference activities while you attend the programme.

No. Individuals under 18 are not permitted to attend scientific sessions or participate in workshops, laboratories, or technical demonstrations.

Laboratory and technical activities also remain subject to their specific safety, institutional, and access requirements.

Children are generally not admitted to Conference social events or excursions. Exceptions may be considered for selected activities for children aged 10–17.

Submit a request in advance and obtain written approval from the Organizer. An additional fee may apply. Approval is specific to the named activity and does not provide access to other Conference areas or events.

Yes. Proof of age or identity may be requested to verify eligibility.

If a minor is approved for an exceptional activity, the Organizer may also require consent from a parent or legal guardian. Parental consent alone does not override the Conference’s age or access restrictions.

No. The Conference does not provide childcare, a childcare room, or a supervised children’s programme.

Participants are responsible for arranging suitable childcare while attending Conference activities.

The venue may be able to arrange a room for nursing or breastfeeding upon advance request. Submit your request no later than 30 days before the Conference begins.

Availability is not guaranteed. Baby-changing facilities have not yet been confirmed.

Obtain written confirmation of the room and permitted access arrangements. Any approved access to a nursing room does not allow children into active Conference areas.

The parent or legal guardian remains responsible for the child’s supervision, conduct, travel, accommodation, visa, insurance, health, safety, and other personal arrangements.

Approval to join a particular activity does not transfer childcare or supervision responsibilities to the Conference.

A dedicated prayer room is not normally available at the venue. However, the Organizer may be able to arrange a temporary space upon advance request.

Submit your request through the participant dashboard or an official Conference contact channel no later than 30 days before the Conference begins. Availability is subject to confirmation.

The venue does not have a dedicated wellness area. General rest areas or a coffee shop may be accessible, depending on venue facilities and opening hours.

These are shared spaces and should not be assumed to provide privacy or a quiet environment.

No dedicated private room is provided for personal or medical needs.

If you require a specific arrangement to participate, contact the Organizer in advance to discuss whether an alternative is possible. Do not assume a suitable room will be available without written confirmation.

Yes. You may submit a request for individual consideration through your participant dashboard or an official Conference contact channel.

Explain the type of space you need and when you would need access. Requests will be considered under the Conference’s accessibility arrangements, subject to venue availability and feasibility.

A dedicated quiet room is not currently confirmed. Submit your request as early as possible, normally at least one month before the Conference.

Contact the Organizer in advance to discuss any arrangements you need for religious observance.

Requests can be considered individually, but specific facilities or changes to the programme are not guaranteed. Obtain confirmation before relying on an arrangement.

Prayer-space requests should be submitted at least 30 days before the Conference. For religious dietary requirements, consult the “Meals, Refreshments, Dietary Requirements, and Food Allergies” subtopic.

Contact the Organizer in advance to check the facilities available at the venue and discuss any specific requirements.

Yes. Free public Wi-Fi is available throughout the Conference venue. An additional restricted-access wireless network may also be available.

Access to a restricted network is subject to the venue’s authorization and usage requirements.

Ask the registration desk for the network name, login details, or connection instructions where required.

No. Uninterrupted internet access and connection performance cannot be guaranteed.

If your work depends on continuous connectivity, make suitable backup arrangements. Keep an offline copy of essential presentation materials.

Yes. Power outlets and designated charging points are available around the venue and in public areas. Access to an outlet at every seat is not guaranteed.

Ask Conference staff whether a suitable outlet is available in the session room or whether you should use a designated charging area.

Yes. Printing, photocopying, and scanning services for documents up to A5 size are available at the registration desk for an additional fee.

Yes. Presentation or poster printing can be arranged in advance for an additional fee through the participant dashboard.

The price will be calculated when you submit your request. Use the available options to specify the required print format.

Requests must be submitted no later than 15 days before the Conference begins. The request function closes after that deadline, and late requests are not accepted.

This advance service is separate from the registration desk’s on-site A5 printing service.

Yes. A Windows computer will be available at the venue for participant use upon request. Contact Conference staff to arrange access.

After use, sign out of all accounts and remove any personal files you saved on the computer. Do not save passwords on the shared device.

Yes. Presentation-related technical support and speaker-ready arrangements will be covered in the Presentations section.

Yes, a self-service cloakroom will be available for guests to store coats and personal belongings during the event. Please note that participants are responsible for their own belongings, and the conference cannot accept responsibility for any lost, stolen, or forgotten items.

Yes. While accommodation providers may offer luggage storage before check-in or after check-out, for participants’ convenience, the conference organizer will provide a luggage storage service on the final day of the conference free of charge.

Each stored suitcase will receive an identification tag, and luggage will only be returned upon presentation of the matching tag. Access to the luggage storage area may be restricted to authorized conference staff.

Please note that participants are responsible for securing and properly closing their luggage. The conference organizer cannot accept responsibility for any lost, stolen, damaged, or forgotten luggage or for any items left inside stored luggage.

Large or heavy bags are the responsibility of the participant. For safety, security, or space reasons, the conference organizer may refuse to allow oversized bags into conference rooms or may ask participants to move them to a designated storage area.

Please note that participants are not permitted to bring bags or personal belongings into laboratory areas. Any instructions provided by laboratory or conference staff regarding the storage of personal items must be followed.

Report the missing item as soon as possible to the Conference information desk, Organizer, or authorized venue personnel.

Lost property may be handled under venue procedures and institutional rules. There will be a dedicate lost-and-found location and its operating arrangements near the registeration desk.

Hand ordinary lost property to authorized Conference or venue personnel rather than keeping it or moving it unnecessarily.

If an item appears suspicious or potentially hazardous, leave it untouched and alert venue security or authorized staff.

Under the Conference’s Terms and Conditions, the Organizer is not responsible for lost, stolen, delayed, confiscated, or damaged personal property, except where liability cannot legally be excluded.

No. Please note that the conference organizer is not responsible for the safekeeping of participants’ personal belongings and cannot accept liability for any lost, stolen, damaged, or forgotten items.

Do not leave valuables unattended. Keep identification, passports, devices, money, medication, and other important belongings secure and under your control.

Report the issue immediately to the Organizer or registration desk.

A replacement may be issued after identity and registration verification and any necessary security checks. Replacement is not guaranteed, and a fee may apply.

Once finalized, the programme will be available on the Conference website and through your participant dashboard. A downloadable PDF version will also be provided.

A printed programme will be included in the Conference welcome kit. You may also request a copy from the registration desk during the Conference.

Check official updates for changes published after your copy was issued.

The planned programme includes:

• Opening activities and plenary sessions.
• Talks by invited international speakers.
• Thematic scientific presentations.
• Poster presentations.
• Hands-on laboratory workshops.
• Mentoring activities.
• A project-idea pitch.
• A collaboration roundtable.
• Networking and professional-development opportunities.
• An open public lecture.

Additional training, demonstrations, ceremonies, social events, or excursions may be included. Consult the published programme for confirmed activities and participation conditions.

The Organizer aims to publish a preliminary programme approximately one month before the Conference and a finalized version approximately two weeks before it begins.

These are target dates. Publication depends on participant numbers, submitted abstracts, presenter confirmations, and programme arrangements. Updates may still follow publication.

Daily start and finish times vary according to the scheduled activities. Consult the latest programme for the times applicable to each day.

Do not assume that every day follows the same timetable.

Programme times use Budapest local time. The applicable UTC offset will be stated in the programme for the Conference dates.

Use that time-zone information when planning attendance from another location.

Automatic time-zone conversion has not been confirmed. Approved virtual participants should check the official programme time zone and convert their session times where necessary.

You remain responsible for joining your assigned activities on the correct date, at the specified time, and in the required format.

Yes. Where reasonably necessary, the Organizer may change:

• Session times and presentation allocations.
• Speakers, trainers, or other presenters.
• Room assignments, activity locations, or venues.
• Workshop activities or presentation formats.

Sessions may also be merged, modified, or cancelled for scientific, scheduling, operational, capacity, technical, safety, speaker-related, or other legitimate reasons.

Where necessary, an in-person session may be converted to an online or hybrid format.

Check the Conference website, participant dashboard, registration platform, and official emails regularly. During the Conference, also follow on-site announcements.

A dedicated real-time notification method has not yet been confirmed. Participants are responsible for checking the latest schedule and room information.

Yes. The programme will identify sessions open to all participants and activities requiring separate registration or specific eligibility.

Workshops and other limited-capacity activities may have additional booking, access, or safety requirements. Check these alongside the benefits included in your registration package.

No. Ordinary changes to the programme, speakers, sessions, rooms, or participation format do not automatically entitle participants to compensation or reimbursement.

Any entitlement remains subject to mandatory applicable law and the Terms and Conditions. For major changes, postponement, or cancellation, consult the “Schedule Changes, Disruptions, Postponement, and Conference Cancellation” subtopic.

Planned activities include:

• Opening and plenary sessions.
• Invited presentations.
• Thematic scientific sessions and oral presentations.
• Poster presentations.
• Workshops and practical training.
• Mentoring and collaboration activities.

Other formats may be included with Organizer approval. Consult the published programme for confirmed sessions.

Thematic sessions group presentations and discussions around related topics, helping participants exchange findings and connect with researchers working on similar questions.

ERaNS NextGen organizes its scientific scope across 12 research tracks, connecting environmental research and nuclear sciences.

Authors should select the track that best matches their main research question, application, or intended audience. The Scientific Committee may reassign submissions where appropriate.

Yes. Interdisciplinary research and real-world applications are encouraged throughout the programme. Cross-cutting themes include:

• Early-career innovation and mentoring.
• Integration across scientific disciplines.
• Open science and reproducibility.
• Advanced measurement and digital innovation.
• Connections between energy, environment, health, and safety.
• Risk and resilience.
• Responsible innovation.
• Policy applications and societal impact.

Dedicated symposia, panel discussions, or roundtables may be added to the programme, including activities proposed or supported by sponsors, subject to Organizer approval.

Consult the final programme for confirmed formats, topics, speakers, and participation requirements.

Yes. An open public lecture is planned as part of the Conference’s public-engagement activities.

Its time, location, and attendance conditions will be announced in the programme and official Conference communications.

Yes. Supporting young and early-career researchers is central to ERaNS NextGen. Scientific presentations, poster sessions, mentoring, recognition activities, and practical training provide opportunities to present, learn, connect, and develop professionally.

Check the programme for activities intended specifically for these participant groups.

Not necessarily. Access may depend on your registration category, payment or confirmation status, badge, ticket, invitation, identity verification, or safety clearance.

Some activities have additional eligibility or authorization requirements. Check your registration benefits and the conditions for each session.

Yes. Attendance may be limited by room capacity, venue restrictions, safety, security, technical requirements, institutional rules, or operational needs.

Registration does not guarantee a place in every activity. Follow the published access conditions and instructions from authorized staff.

Yes. Workshops and other limited-capacity activities may require separate advance registration.

Check the programme and participant dashboard for booking instructions, deadlines, and eligibility requirements.

Please take your seat before the session begins to avoid disturbing presenters and other participants.

You may generally enter late, leave, or re-enter when necessary. Do so quietly and follow any instructions from the session chair or Conference staff.

Entry and re-entry remain subject to capacity, authorization, and activity-specific safety rules, particularly for laboratories and practical workshops.

Participants must behave professionally, respectfully, safely, and ethically. Do not disrupt presentations, discussions, workshops, or Conference operations.

Disruptive, unsafe, abusive, or otherwise prohibited behaviour may result in removal from the session or other appropriate action under the Conference Code of Conduct.

Yes. Particular activities or participant categories may have additional instructions or requirements.

These may be communicated through the Conference website, participant dashboard, email, programme materials, or other official channels. Review and follow the instructions relevant to your activities.

Yes. Keynote and invited international speakers are planned as part of the Conference programme, including opening and plenary sessions.

Their contributions will explore important scientific and societal questions relevant to the Conference.

Speakers will be announced progressively as their participation is confirmed, continuing until the programme is finalized.

Confirmed names will appear on the Conference website, in the Conference news section, and in the published programme.

Short speaker biographies will be published with links to more detailed profiles for participants who wish to learn about the speakers’ backgrounds and research.

Titles and abstracts for scientific talks will be published as part of the speaker information or Conference programme.

Dedicated expert-panel sessions are not currently confirmed. Any panels added later will be announced in the programme.

Coffee breaks, networking activities, and social events may offer opportunities to discuss research and exchange contact details with speakers, subject to their availability and willingness to participate.

Yes. Discussion and two-way scientific exchange are central to the Conference. Keynote and invited presentations will include opportunities for questions, subject to the session format and available time.

Follow the session chair’s instructions so that questions remain relevant and the programme stays on schedule.

Keynote sessions are generally open to registered participants whose registration category includes access to scientific sessions.

Attendance remains subject to venue capacity and any programme-specific conditions. Registration categories that exclude scientific sessions do not automatically include keynote access.

The Conference is primarily in person, but an invited presentation may be delivered virtually or in another approved format where appropriate.

The format depends on Organizer approval and the speaker’s written arrangements.

Yes. Invited speakers and other designated participants must follow the Conference Terms, programme requirements, conduct rules, presentation instructions, deadlines, and applicable safety or institutional requirements.

Yes. Where reasonably necessary, the Organizer may change presentation times, session allocations, or delivery formats, or replace a speaker.

Check the latest programme and official announcements for updates.

Not automatically. Travel support, accommodation, reimbursement, fee waivers, and other special benefits depend on the individual written arrangement with the Organizer.

Confirm any support in writing before making bookings or incurring expenses.

Yes. Committee membership may provide opportunities to serve as a session chair, keynote speaker, invited speaker, or in another scientific role.

Membership does not automatically guarantee an appointment. Roles must be confirmed by the Organizer.

Yes. The Organizer may issue keynote-speaker, invited-speaker, speaker, trainer, or other role-specific certificates.

Certificates depend on verified participation and completion of the assigned role.

Role-specific recognition and associated benefits may be withheld, modified, or withdrawn if the assigned role is not fulfilled.

Any additional consequences are governed by the written agreement between the invited participant and the Organizer.

Yes. Hands-on practical training is a central component of the Conference programme. Laboratory and equipment-based workshops are designed for small-group participation.

Workshop topics vary between Conference editions. Consult the Conference website for the current edition’s workshop descriptions and learning objectives.

Activities may include practical training, analytical methods, sample preparation, alpha spectrometry, measurement techniques, laboratory procedures, instrument demonstrations, and other scientific or technical skills.

Some activities may involve chemicals, controlled materials, or safety-sensitive equipment and require additional access and safety measures.

Yes. Workshops include instructional content and learning materials. Materials for your registered workshop are included in the applicable registration fee.

This does not mean that every workshop is included in general Conference registration. Check your package and the workshop’s fee details.

Places are limited to support small-group learning and comply with facility and safety requirements.

The capacity of each workshop will be announced on the Conference website.

A workshop may require separate registration and an additional fee, even if you are already registered for the Conference.

Check the workshop description and your registration package for booking instructions, fees, and included benefits.

Yes. Places are allocated on a first-come, first-served basis, subject to meeting the workshop’s registration, eligibility, payment, and safety requirements.

Register early, as general Conference registration does not automatically reserve a workshop place.

Yes. A waiting list will be available for full workshops. Follow the published instructions or contact the Organizer to request a place on the list.

Joining the waiting list does not guarantee admission to the workshop.

Not necessarily. Participation depends on the workshop’s eligibility, capacity, authorization, and safety requirements.

These may include relevant technical knowledge, identity verification, trainer approval, safety-related health considerations, or security clearance. Workshop participants must also meet the Conference’s minimum age requirement of 18.

Not necessarily. Some workshops may be suitable for participants without previous laboratory experience, while others require relevant technical knowledge or practical skills.

Review the prerequisites for your chosen workshop and contact the Organizer if you are unsure whether it is suitable for you.

Yes, where required for the activity. Participants may need to complete a safety briefing, accept workshop-specific conditions, and satisfy laboratory access requirements before taking part.

Follow trainer instructions and use the required protective equipment throughout the activity.

Yes. Required workshop protective equipment will be provided. Follow staff instructions for its use and return after the workshop.

Check the workshop instructions for any personal clothing or footwear you must bring.

No. Workshop attendance or completion does not by itself authorize independent instrument operation, regulated laboratory work, chemical handling, radiation-related work, or other professional activities.

Any formal authorization must come from the competent authority and expressly cover the relevant activity. Do not treat a Conference attendance or completion certificate as professional authorization.

A training or workshop certificate may be issued after verified attendance and successful completion of the applicable requirements.

These may include participation, safety compliance, registration, and payment requirements. Attendance alone does not automatically guarantee a certificate.

Yes. Access may be refused or restricted, or a participant may be removed, for failing to follow safety instructions, misusing equipment or materials, lacking required authorization, disrupting training, or creating a safety or security risk.

Yes. Workshop activities may be modified, limited, suspended, or cancelled for safety, security, technical, operational, staffing, equipment, institutional, environmental, or force-majeure reasons.

Monitor the programme and official Conference communications for updates.

Where feasible, approved virtual participants may be given access to theoretical components.

Hands-on laboratory work, practical demonstrations, site visits, controlled-access activities, and similar components may not be available virtually. Confirm the accessible components with the Organizer in advance.

Building international research connections and long-term collaborations is a core objective of ERaNS NextGen.

Planned opportunities include scientific discussions, a project-idea pitch, a collaboration roundtable, mentoring, and interactions during sessions, workshops, breaks, and social activities.

The collaboration roundtable is a planned structured networking activity where participants can exchange research interests, discuss ideas, and identify potential collaborators.

Its format, schedule, and participation instructions will be provided in the Conference programme.

Group mentoring is planned to support early-career development, subject to sufficient participation, mentor availability, and programme time.

One-to-one mentoring is not planned. Details about joining the group activities will be included in the Conference programme.

The Conference does not provide a dedicated timetable for individual attendee meetings.

You may use networking activities and breaks to make connections and arrange a mutually convenient meeting directly with another attendee.

No. The Conference does not provide a participant directory or share attendee registration contact lists for networking.

Participants may choose to exchange their own professional contact details directly with one another.

Your registration email address is not automatically made available to other attendees through a participant directory.

However, publicly accessible abstracts may include presenter contact details. An email address may also appear in a presentation or poster. Review the publication requirements and the contact information included in your scientific materials.

A publicly displayed email address does not authorize unrestricted collection or promotional use.

Unauthorized advertising, commercial promotion, recruitment, solicitation, and collection of attendee contact information are prohibited.

Obtain prior written permission from the Organizer for proposed promotional or recruitment activities. Any approved activity must also respect participants’ privacy and willingness to engage.

Yes. Participants may voluntarily exchange professional contact details and agree to follow up after the Conference.

Keep subsequent communication relevant to the agreed purpose and respect the other person’s consent, privacy, professional boundaries, and any request to stop contact.

No dedicated individual meeting time is planned, but sessions, breaks, and networking activities may offer opportunities to speak with invited presenters.

Respect their availability and preference about whether to continue a conversation. An individual meeting is not guaranteed.

They may. ERaNS NextGen welcomes scientists, engineers, policymakers, industry professionals, students, and other relevant participants.

Networking activities provide opportunities for connections across these groups, depending on who attends.

No. The Conference provides opportunities to meet and exchange ideas, but participation does not guarantee research collaboration, funding, employment, a partnership, or another professional outcome.

Participants must behave professionally, respectfully, safely, and ethically. Respect personal boundaries and another person’s decision not to engage.

Harassment, discrimination, intimidation, unwanted conduct, unauthorized data collection, and disruptive behaviour are not permitted.

A gala dinner is planned and will be included in selected registration packages.

If your package does not include the gala dinner, you may add it during registration for an additional fee, subject to availability.

Yes. The Conference is planning cultural events. Confirmed activities will be announced in the programme booklet and on the Conference website once arrangements are finalized.

Yes. Informal social activities are being planned to give participants opportunities to connect outside scientific sessions.

Confirmed details will appear in the programme booklet and on the Conference website.

Yes. Social events, receptions, banquets, networking activities, ceremonies, and related activities may form part of the Conference, depending on the final programme and registration arrangements.

This depends on your registration category and the individual event. Check your package for included activities and any separately priced add-ons.

Yes, where permitted by the accompanying-person package and the event’s attendance conditions.

Participation is subject to capacity, any required booking, and any applicable additional fee.

Catering depends on the final arrangements for each event. Check the event description for included food and refreshments.

Dietary requests may be considered, but special diets, allergen-free meals, and the absence of cross-contamination cannot be guaranteed.

Submit your requirements through the participant dashboard no later than one month before the Conference and obtain confirmation of any available arrangements.

No. Participation is optional. Check each event’s description for booking and attendance conditions.

If you have reserved a place but can no longer attend, inform the Organizer as early as possible so that the place may be offered to someone on the waiting list.

Some events may have limited capacity. Check the individual event information for availability and any advance-booking requirements.

Yes. Events may be modified, relocated, restricted, or cancelled where necessary for operational, safety, venue, financial, public-health, or other legitimate reasons.

Monitor official Conference communications for updates.

Yes. The Code of Conduct applies to Conference-related dinners, social events, networking activities, ceremonies, online interactions, and other associated activities.

Yes. Misconduct, harassment, discrimination, disruption, unsafe behaviour, or other serious violations may result in removal or additional action under Conference rules.

Photography or recording may take place during social and networking activities for Conference documentation, subject to the applicable media, privacy, and consent rules.

Consult the “Photography, Filming, Recording, and Consent” subtopic for further information.

Tours or excursions may be organized. Confirmed plans will be announced on the Conference website, in the news section, and in the Conference programme.

Technical visits may be offered, subject to availability and feasibility. Details will be announced once arrangements are finalized.

Laboratory or research-facility visits may form part of the programme, subject to confirmation and appropriate safety and access arrangements.

Check the published programme for available visits and participation requirements.

Yes. An excursion may carry an additional fee. Prices and included services will be announced once arrangements are finalized.

Some activities may have limited capacity. Check the activity description for available places and any advance-registration requirements.

They may be able to join, depending on the excursion, registration conditions, safety requirements, age restrictions, capacity, and applicable fees.

Confirm eligibility and book any required places in advance. Accompanying-person registration does not automatically include every excursion.

Children are generally not admitted. Exceptions may be considered for selected activities for children aged 10–17, following an advance request and written Organizer approval.

Approval depends on supervision, safety, transport, capacity, and activity-specific conditions. Additional fees may apply.

These exceptions do not permit children to enter laboratories or participate in technical demonstrations or other activities restricted to adults.

Yes. Technical, laboratory, field, and controlled-access visits may require:

• Identity and eligibility checks.
• Safety briefings and instructions.
• Required protective equipment.
• Health-related or accessibility planning.
• Security clearance or institutional authorization.

Follow all instructions provided for the specific visit.

Yes. Participation may be restricted if authorized personnel determine that safe access, participation, or evacuation cannot reasonably be achieved.

Discuss relevant access or support needs with the Organizer in advance.

Yes. Transportation will be arranged for excursions and site visits organized by the Conference.

Meeting points, departure times, and return arrangements will be provided with the activity details.

Transportation is included when the activity is covered by your registration package. For separately purchased excursions, check the published fee description for transport inclusions.

Admission charges, entrance tickets, or other site-access fees must be paid by the participant where applicable. Check the activity details before booking.

No. Meals and refreshments are not included during excursions. Make your own arrangements, following any site-specific food and drink restrictions.

Wear clothing and footwear appropriate to the activity, location, and weather. Some sites may require specific clothing or protective equipment.

Review the visit instructions before departure and comply with all safety requirements.

Yes. Activities may be modified, postponed, restricted, relocated, or cancelled when necessary because of weather, safety, transport, venue, institutional, technical, or other conditions.

Monitor official communications for changes before departure.

No. General Conference registration does not automatically confirm a place on a tour, excursion, technical visit, site visit, or satellite event.

Check your package inclusions and obtain any required activity-specific booking confirmation.

Physical excursions, laboratory activities, practical demonstrations, site visits, and in-person social events are generally not available through virtual participation.

Any virtual alternative must be specifically confirmed by the Organizer.

Yes. Conference conduct, safety, security, institutional, transport, and venue rules continue to apply during official Conference-related activities.

Final details will be communicated through official ERaNS NextGen channels, including the Conference website, programme, participant dashboard, and official announcements.

Information will include schedules, availability, fees, capacity limits, registration procedures, meeting points, transport arrangements, and other participation instructions.

Yes. Authors may submit abstracts through the official Conference submission platform, following the published instructions and deadlines.

A user account is required. Submission instructions, templates, and access to the platform are available through your participant dashboard.

The initial submission stage is for abstracts prepared using the Conference abstract template, available through the participant dashboard.

After the Conference, authors will have an opportunity to submit full papers for consideration for the Conference proceedings. Separate instructions, deadlines, and publication requirements will apply.

A project-idea pitch is planned as part of the Conference programme.

Check the submission system and participant dashboard to see whether a formal proposal-submission category is available and how to participate.

Submit your abstract through the official ERaNS NextGen submission system, accessible from your participant dashboard.

No. Submissions are accepted only through the official submission portal. Abstracts sent by email or other methods will not be considered.

The opening date will be announced on the Conference website and in its news section. Newsletter subscribers will also receive an email announcement.

The deadline will be published on the Conference website and displayed in your participant dashboard. Follow the exact date and time shown in the official instructions.

The deadline will be announced on the Conference website and in the participant dashboard. It is normally approximately one month after the Conference ends.

Late submissions may be considered only at the Organizing Committee’s discretion. Acceptance of a late submission should not be assumed.

Authors are responsible for meeting all published deadlines.

Abstract submission is free. This is separate from Conference registration fees and any applicable full-paper publication charges.

The registration fee covers up to two abstracts per participant. Each abstract must independently meet the submission, acceptance, and presentation requirements.

No. You need a user account, but scientific submission and Conference registration are separate processes.

After acceptance, Conference registration may be required to retain presentation or publication eligibility.

No. Payment is not required to submit an abstract.

Registration normally opens after abstract submission begins and closes approximately one month after the abstract-submission deadline. Check the official dates for the current edition.

No. Scientific submission and Conference registration are separate. You must complete the applicable registration process to attend.

No. Submissions are subject to scientific review, programme capacity, eligibility, formatting requirements, ethical and legal requirements, and final approval by the Organizer or Scientific Committee.

No. Acceptance alone does not guarantee a publication outcome. Inclusion in the Conference abstract book remains subject to the applicable registration and successful-presentation requirements.

Acceptance does not guarantee full-paper publication in proceedings or a journal, indexing, or assignment of an individual DOI. Separate publication requirements apply.

Yes. You may indicate your preferred format during submission.

Reviewer recommendations and programme requirements inform the decision, but the final format is determined by the Organizer or Scientific Committee. Your preference is not guaranteed.

No. The Organizer or Scientific Committee determines the final presentation format.

Accepted work may be assigned to an oral, poster, workshop, demonstration, online, hybrid, or another approved format.

No. Registration fees depend on the selected registration package, not on whether your presentation is oral or a poster.

Yes. Each participant may submit a maximum of two abstracts. Each submission is processed and reviewed independently.

Yes. You may select a different suitable topic or track for each abstract, within the two-abstract submission limit.

Each abstract follows an independent submission and review process.

No. Duplicate or misleading submissions intended to circumvent submission rules are prohibited.

All submissions must comply with originality, research-integrity, and academic-ethics requirements.

Yes. Abstracts proceeding to scientific review will be assessed by two expert reviewers.

Reviewers may access the full submitted abstract and associated submission details needed for their assessment.

Authors are strongly encouraged to present new findings. Previously presented or published work may be considered, with acceptance informed by reviewer recommendations.

Authors remain responsible for compliance with originality, copyright, prior-publication, institutional, and publisher requirements.

Yes, provided Conference submission does not conflict with the journal’s or publisher’s policies. Acceptance remains subject to the Conference review process.

Check the relevant policies before submitting. Authors are responsible for avoiding conflicting commitments.

No. The submission process must be completed in one session within the time allowed by the system.

Incomplete or timed-out submissions are deleted automatically, and you will need to start again. Prepare your files and submission details before beginning, and keep your own copies.

Submitted materials are normally treated as final and are not freely editable.

If a correction is necessary, contact the Organizer through your participant dashboard. Changes are subject to approval and the status of your submission.

Yes. Submissions that fail initial checks or do not follow the required Conference template may be rejected or returned for correction. Reviewers may also request revisions.

Where revision and resubmission are offered, corrected materials must be submitted within one week of the revision request, following the instructions and deadline shown in your dashboard.

Contact the Organizer through your participant dashboard as soon as possible, preferably before the deadline, to request an extension.

Explain the difficulty and the additional time needed. An extension is not automatic and must be confirmed by the Organizer.

Your submission and its progress can be tracked through your participant dashboard. You might not recive separate emails.

Yes. After final acceptance, an official acceptance confirmation will be generated automatically and made available for download from your dashboard.

Report the problem promptly through your participant dashboard. Describe the issue and include any relevant error message or submission reference.

Do not assume that an interrupted submission was received successfully. Check its status and follow the Organizer’s instructions.

The submitting author is responsible for checking the accuracy and completeness of uploaded files, author names, affiliations, titles, keywords, acknowledgments, and all other submission details.

Review the uploaded materials and dashboard status to confirm that the intended submission was completed successfully.

Contributions are welcomed across environmental research, nuclear sciences, and related interdisciplinary fields. Real-world applications and cross-disciplinary studies are encouraged.

Visit the Conference topics page for the full scientific scope.

The current scientific scope includes 12 research tracks and 8 cross-cutting themes. Full descriptions are available on the Conference topics page.

• Environmental Research — Climate, Ecosystems & Pollution
• Environmental Processes, Transport & Modeling
• Monitoring, Remote Sensing & Field Methods
• Environmental Radioactivity & Radioecology
• Nuclear Science, Technology & Isotope Applications
• Health, Radiation Protection & Risk Communication
• Safety, Security, Safeguards & Responsible Innovation
• Energy, Sustainability & the Environment Nexus
• Radiochemistry, Radiopharmaceuticals & Nuclear Medicine
• Nuclear Fuel Cycle, Radioactive Waste & Decommissioning
• Nuclear & Isotopic Applications in Agriculture, Industry & Society
• Interdisciplinary & Emerging Topics — Open Track

This track covers climate impacts, ecosystems, water and soil, biodiversity, air quality, aerosols, land degradation and restoration, aquatic systems, microplastics, emerging contaminants, chemical pollution, environmental toxicology, and ecological risk assessment.

Topics include contaminant transport, biogeochemical cycles, tracer studies, catchment and hydrological modelling, flood and drought risk, dispersion and deposition, source–receptor relationships, uncertainty and sensitivity analysis, scenarios, nature-based solutions, and mitigation modelling.

This track includes field campaigns, sampling design, quality assurance and quality control, harmonization, sensor networks, the Internet of Things, automated monitoring, satellite and unmanned aerial vehicle remote sensing, geographic information systems, data fusion, environmental baselines, long-term observatories, and citizen science.

Topics include natural radionuclides, radon, naturally occurring radioactive materials, anthropogenic radionuclides, legacy contamination, radionuclide behaviour, mobility and bioavailability, radioecological uptake and food webs, environmental dose assessment, exposure pathways, monitoring networks, and intercomparison.

This track covers nuclear analytical methods, activation analysis, gamma spectrometry, isotope tracers, measurement science, radiation detection and imaging, metrology, calibration, accelerator and neutron applications, research reactors, radiation sources, nuclear data, Monte Carlo methods, artificial intelligence, benchmarking, and research infrastructure.

Topics include dosimetry, dose reconstruction, occupational, public, medical, and environmental radiation protection, low-dose effects, radiobiology, radiotoxicology, medical and biological dosimetry, epidemiology, emergency preparedness, health surveillance, risk communication, and regulatory science.

This track includes safety assessment, human factors, safety culture, safeguards and verification, non-proliferation, nuclear and radiological security, cybersecurity, nuclear forensics, illicit trafficking, nuclear law and governance, ethics, transparency, responsible artificial intelligence, education, workforce development, and knowledge preservation.

Topics include nuclear power in net-zero pathways, renewable integration, small modular and advanced reactors, life-cycle assessment, hydrogen, district heating, water and land use, thermal pollution, resilience, energy economics, financing, supply chains, energy justice, public participation, and policy-support tools.

This track includes fundamental and applied radiochemistry, radionuclide production, separation and purification, radiopharmaceutical development, PET and SPECT imaging, radionuclide therapy, theranostics, clinical translation, patient-specific dosimetry, isotope supply chains, medical standards, radiation protection, and waste management in medical facilities.

Topics include uranium and thorium resources, fuel fabrication and performance, reactor chemistry and corrosion, spent fuel, reprocessing and recycling, actinides and fission products, partitioning and transmutation, waste treatment and immobilization, geological disposal, decommissioning, contaminated-site remediation, and life-cycle management.

This track covers isotope applications in agriculture and nutrition, mutation breeding, sterile-insect techniques, food irradiation, soil–plant–water studies, veterinary applications, industrial radiography, non-destructive testing, radiotracers, radiation processing, sterilization, advanced materials, archaeometry, and cultural heritage.

The Open Track welcomes other relevant interdisciplinary and emerging topics, including One Health, environmental microbiology, antimicrobial resistance, urban exposome research, environmental economics, environmental justice, green chemistry, sustainable cities, open science, data stewardship, interoperability, and reproducibility.

Select the track that best represents your study’s primary research question, application, or intended audience.

The Scientific Committee may reassign your submission if another track is more appropriate.

Yes. The Scientific Committee may reassign submissions to a more appropriate track as part of scientific review and programme planning.

Yes. Interdisciplinary studies and real-world applications are encouraged throughout the programme.

Yes. The eight cross-cutting themes address:

• Early-career development.
• Interdisciplinary methods.
• Open science.
• Digital innovation.
• Connections between energy, environment, health, and safety.
• Resilience.
• Sustainability and equity.
• Societal and policy impact.

Consult the Conference topics page for full descriptions.

Yes. All abstracts must use the official Conference template, which can be downloaded from your participant dashboard.

Follow its formatting instructions before uploading your submission.

Yes. The full-paper template and submission instructions will be announced after the Conference ends.

An abstract must not exceed 800 words and one page. Both limits apply.

Any figures, tables, and references included must fit within the one-page layout without changing the required formatting.

Yes. Each abstract must contain at least 500 words while remaining within the maximum of 800 words and one page.

The abstract-submission portal accepts DOCX files only. Prepare your document using the official Conference template.

Follow the separately announced instructions for full-paper submissions.

Submissions must be written in English and meet the applicable English-language requirements, unless expressly stated otherwise.

Yes. Provide up to five keywords or keyword phrases. Each entry may contain no more than two words.

Examples: Environmental Research; Nuclear Sciences; ERaNS NextGen; Conference.

References are not required in every abstract. However, if you use or discuss findings from other studies, cite those sources appropriately.

Yes. A concise table or informative figure can be included as it may improve clarity and readability.

Figures and tables are optional. Omit them if they prevent you from explaining the research adequately or meeting the word and page limits. Do not alter the required template formatting to create space.

Supplementary files are not accepted with abstract submissions. Supplementary material may be permitted for full papers submitted to the Conference proceedings. Check the full-paper instructions when they are released.

Authors are strongly encouraged to use International System of Units (SI) conventions where applicable for clarity and consistency.

Follow any citation and reference formatting specified in the official template. Where no particular style is specified, use a consistent format.

Formatting errors or failure to use the required template may lead to return for correction during the initial checks or review.

A correction opportunity is not guaranteed. If revisions are requested, follow the instructions and resubmission deadline in your dashboard.

Researchers, students, young scientists, professionals, experts, and other eligible contributors may submit work within the Conference’s scientific scope.

Submissions must meet the applicable scientific, ethical, administrative, and submission requirements. The submitting participant must also meet the Conference’s minimum age requirement of 18.

Yes. MSc students may submit abstracts, subject to the general eligibility and submission requirements.

Yes. PhD students may submit abstracts that meet the Conference’s scientific, ethical, and submission requirements.

Yes. Postdoctoral researchers are welcome to submit work that meets the applicable Conference requirements.

Yes. Established researchers are welcome to submit work within the Conference’s scope and submission requirements.

Yes, provided the work falls within the Conference’s scope and meets the applicable scientific, ethical, and submission requirements.

Yes. Every submission must identify a submitting author who manages the submission and is authorized to act on behalf of all authors.

Under the Conference’s submission arrangements, the submitting author is also the designated presenter and must register to present the accepted work.

Any proposed change of presenter requires Organizer approval.

The submitting author confirms that:

• The work is original or its submission and use are properly authorized.
• All coauthors have reviewed and approved the submitted material.
• The author list and author order have been agreed.
• All authors have authorized submission to the Conference.
• Required permissions and approvals have been obtained.
• The work complies with applicable Conference and legal requirements.

Yes. Every coauthor must review the material, approve its content, agree to the author list and order, and authorize the submission.

The Conference does not routinely collect a separate approval from each coauthor. Instead, the submitting author confirms that these approvals have been obtained and is responsible for ensuring that this is accurate.

No. A person must not be listed as an author without their knowledge and permission. The author list must accurately reflect eligible, agreed authorship.

No. Authors are responsible for ensuring that all qualifying contributors are properly identified in accordance with applicable authorship and publication standards.

Resolve authorship questions among the contributors and relevant institutions before submitting.

The authors are responsible for agreeing on the author order. The submitting author must enter that agreed order accurately in the submission.

No. Disputes concerning authorship, ownership, permissions, or content remain the responsibility of the authors and relevant institutions.

The submitting author is responsible for checking author names, affiliations, author order, correspondence details, and all related submission metadata.

Verify these details with your coauthors before completing submission.

Submissions are normally treated as final. A change may be considered before acceptance if requested promptly through the participant dashboard and approved by the Organizer.

Adding or removing an author requires an authorship-change confirmation signed by all affected authors, including anyone being added or removed. The change remains subject to verification and approval.

Normally, no. After acceptance, changes to the author list, names, order, presenter, affiliations, title, or substantive content require express Organizer permission.

Exceptions may be considered for administrative, technical, ethical, or legal reasons.

Minor spelling, typographical, formatting, affiliation, or metadata corrections may be considered at the Organizer’s discretion if requested before the applicable deadline.

Submit the correction promptly through your participant dashboard.

Only with express Organizer approval under the applicable correction or substitution procedures.

Do not assume that a registration substitution automatically changes the approved presenter.

This may be permitted with Organizer approval, provided the arrangement complies with the accepted submission, registration requirements, programme assignment, and authorship rules.

Consult the Terms and Conditions and request approval before making the change.

No. Only the submitting author, as the designated presenter, must register to present the accepted work, unless a different presenter is expressly approved.

Other coauthors are welcome to attend by registering separately. They do not need to submit another abstract simply to attend.

Not automatically. This requires Organizer approval and appropriate authorization from the authors and, where relevant, their institution.

Permission to present does not itself confer authorship.

Yes. Institutional or collaborative research groups may be listed where appropriate and consistent with the applicable authorship requirements.

The submitting person acts as the group’s representative and designated presenter and must register for the Conference. That person must be authorized to submit on the group’s behalf.

No fixed maximum is specified. However, an unusually extensive author list may require clarification of each author’s contribution to the work.

Everyone listed must meet the applicable authorship requirements.

Each author should provide their own accurate affiliation, using only the main organization’s name as required by the template.

Authors without an institutional affiliation should identify themselves accurately as independent or unaffiliated. If the submission form does not support this, contact the Organizer for instructions.

Relevant funding, grants, institutional support, sponsorship, commercial support, technical assistance, and other material support connected with the work should be acknowledged.

Follow the Conference template and any acknowledgment requirements imposed by your funder or institution.

Yes. Submissions undergo initial checks and scientific assessment before acceptance. Abstracts proceeding to scientific review are assessed by two expert reviewers.

Yes. Scientific peer review forms part of the submission assessment. Expert recommendations inform the final decision by the Organizer or Scientific Committee.

Review is generally multi-stage, involving initial submission checks, scientific assessment, any requested revisions, and a final decision.

The stages may differ between abstracts and full proceedings papers.

Abstract review is single-blind: reviewers can see the authors’ identities, while reviewer identities are not disclosed to authors.

Proceedings papers may use a double-blind or open-review process. The applicable model and disclosure arrangements will be explained in the proceedings submission instructions.

Assessment may involve Scientific Committee members, appointed reviewers, editors, session chairs, or other authorized experts selected or approved by the Organizer.

Assessment may consider:

• Scientific relevance and fit with the Conference scope.
• Originality and contribution to the field.
• Methodological and technical quality.
• Clarity and overall academic quality.
• Ethical compliance.
• English-language and formatting requirements.
• Programme capacity, presentation balance, and topic coverage.

Yes. Originality and the contribution made by the work may be considered during scientific review.

Yes. Review considers how the work relates to the Conference’s scientific scope, themes, and intended audience.

Yes. The quality and suitability of the methods may be considered as part of the scientific assessment.

Yes. Clarity of expression may be considered, and submissions must meet the applicable English-language and formatting requirements.

Language or presentation corrections may be requested where needed.

Yes. Available programme space, presentation balance, capacity, and topic coverage may affect acceptance or presentation assignments, even when a submission is scientifically relevant.

Yes. Acceptance may depend on revisions, formatting corrections, eligibility verification, ethics approval, copyright permission, or other stated requirements.

Registration and payment requirements may also apply to retaining presentation or publication eligibility. The decision notice will specify the conditions and deadlines.

Yes. Reviewers or other authorized experts may request revisions, corrections, additional information, or clarification.

Follow the instructions and resubmission deadline provided with the request.

The Organizer or Scientific Committee retains final authority over acceptance, rejection, revisions, presentation format, session allocation, publication eligibility, and withdrawal of acceptance under the applicable Conference procedures.

No. Reviewer recommendations inform the decision but do not guarantee acceptance. Final authority rests with the Organizer or Scientific Committee.

Sponsorship or exhibition participation does not, by itself, give an organization authority over scientific review or abstract acceptance.

Any separately authorized role must comply with applicable academic-integrity and conflict-of-interest requirements. Scientific decisions remain with the designated Conference decision-makers.

Abstract review does not use a numerical scoring system.

Full proceedings papers may be assessed using a structured scoring system. Details will follow the applicable proceedings review instructions.

Yes. When a submission is rejected or revisions are requested, the submitting author will receive a detailed decision by email, including reviewer and editorial comments.

Authors should also monitor their participant dashboard for status updates and deadlines.

Reviewer identities are not disclosed to authors during the single-blind abstract review process.

For proceedings papers, identity disclosure depends on the announced review model. An open-review process may involve disclosure under its stated rules.

Yes, for abstracts. Reviewers receive the full abstract and relevant submission details, including author information.

For proceedings papers, author visibility depends on the review model. Follow any anonymization instructions if double-blind review is used.

Review activities are subject to the Conference’s ethical standards, integrity requirements, and applicable conflict-of-interest rules.

Any concern about a potential reviewer conflict should be raised with the Organizer through an official communication channel.

Yes. Authors and presenters must disclose actual, potential, or perceived conflicts relevant to their work or participation.

These may concern funding, sponsorship, commercial relationships, institutional affiliations, data interpretation, presentation content, or involvement in the review process.

Failure to provide required disclosures or satisfactory clarification may lead to rejection, withdrawal from the programme, refusal of publication, action concerning certificates, removal from the Conference, or other appropriate measures.

Yes. The Organizer may request evidence of ethics approval, permits, consent, funding disclosures, conflicts of interest, institutional approval, or other documentation relevant to the submission.

Yes. The Organizer may use plagiarism-detection, AI-content-detection, similarity-checking, editorial-screening, metadata-review, and other academic-integrity tools as part of submission assessment.

Yes, where reasonably necessary for assessment or administration. Materials and relevant submission information may be shared with authorized reviewers, external experts, editors, publishers, technical or administrative staff, integrity-checking services, or Conference-management providers.

Such processing remains subject to applicable data-protection requirements and the Conference’s Privacy Policy.

Most reviews are expected to be processed within approximately two weeks, but this timeframe is not guaranteed.

The submitting author can track the submission’s status through the participant dashboard. A review decision may request revisions rather than provide final acceptance.

The submitting author will receive a detailed email whenever a decision is made on the submission. The status will also be available in the participant dashboard.

Check both channels regularly for decisions, required actions, and deadlines.

A submission may be:

• Accepted.
• Rejected.
• Conditionally accepted.
• Returned for revision or clarification.
• Assigned to a different presentation format.
• Reassigned to another track or session.

The decision notice will explain the outcome and any required next steps.

Yes. Reviewers or authorized Conference personnel may request revisions, corrections, additional information, or clarification.

Follow the instructions provided in the decision notice.

Revisions must be submitted within one week of the revision decision. Check the decision notice and participant dashboard for the exact deadline.

If you need more time, request an extension through your dashboard before the deadline where possible. An extension must be expressly approved by the Organizer.

Yes. Conditional acceptance may depend on satisfactory revisions or completion of other outstanding requirements.

Do not treat conditional acceptance as final until the stated conditions have been satisfied and acceptance is confirmed.

Yes. Acceptance may be withdrawn if scientific, ethical, legal, technical, authorship, plagiarism, formatting, eligibility, capacity, deadline, or compliance concerns arise.

Any decision remains subject to the applicable Conference rules and requirements.

Under the Conference’s Terms and Conditions, acceptance and rejection decisions are final unless the Organizer expressly provides a separate appeal procedure.

You may report a suspected administrative error to the Organizer through your participant dashboard or an official communication channel.

Administrative corrections may be considered where appropriate. This does not create a general right to appeal scientific decisions.

Yes. You may request withdrawal through the designated official communication channel within the permitted withdrawal period.

Obtain acknowledgment from the Organizer that your request has been processed.

Yes, provided you submit the request within the permitted withdrawal period and the Organizer approves or acknowledges it.

Withdrawal is subject to the Terms and Conditions and any applicable publication or production limitations.

Withdrawal requests must be submitted no later than 30 calendar days before the official Conference start date.

Submit your request promptly, particularly if the work is already being prepared for publication or distribution.

Send a written withdrawal request through the official communication channel specified by the Organizer.

Identify the submission clearly, including its title and submission reference where available, and retain the Organizer’s acknowledgment.

No. Withdrawing an abstract, poster, presentation, paper, or other submission does not automatically entitle you to a refund, credit, discount, or reimbursement.

Registration refunds are governed separately by the Conference cancellation policy.

Normally, no. Substantive changes after acceptance require express Organizer authorization for administrative, technical, ethical, or legal reasons.

Request approval before replacing or altering accepted material.

Normally, no. A title correction requires express approval from the Organizer.

Normally, no. Any exceptional correction requires express Organizer approval and compliance with the applicable authorship requirements.

Minor corrections may be considered at the Organizer’s discretion if requested before the applicable deadline and if they do not materially change the accepted work.

Submit the exact correction as soon as you identify the error.

Yes. Corrections, author changes, title changes, substantive changes, or withdrawal requests may be refused once materials have been prepared, reviewed, published, printed, indexed, scheduled, archived, or distributed.

Contact the Organizer promptly rather than waiting until the final deadline.

No. Rejection or withdrawal of a submission does not by itself cancel a valid, confirmed Conference registration.

You may still attend under your registration conditions, although presentation or publication benefits may be affected.

Yes. To present accepted work, the designated presenter must complete Conference registration, satisfy applicable verification requirements, and pay any required fee under the applicable payment arrangements.

Acceptance of a submission does not replace Conference registration.

No. Acceptance does not automatically waive the registration fee.

A waiver, discount, financial assistance, or other support applies only if you separately qualify and meet its conditions or have a confirmed written arrangement with the Organizer.

The Organizer may remove the submission from the programme, abstract book, proceedings, website, publication materials, or other Conference records.

Complete presenter registration by the applicable deadline stated in your acceptance instructions or participant dashboard.

If required payment is not completed under the applicable deadline or payment arrangement, the submission may be removed from the programme or relevant Conference materials and records.

Where on-site payment applies, follow those payment instructions. A confirmed fee waiver or written support arrangement remains subject to its stated conditions.

Presenters must fulfil their assigned role on the date, at the time, and in the format and location specified in the official programme.

Any alternative arrangement requires prior written approval from the Organizer.

Without prior written approval, failure to fulfil an assigned role may result in a withdrawn, non-presenting, or no-show status.

This may include failing to attend the scheduled session, deliver the presentation or poster contribution, upload required materials, or complete other specified presentation requirements.

The Organizer may remove the contribution or mark its status in the abstract book, programme, presentation or poster records, proceedings, certificate records, or other Conference materials.

Acceptance alone does not guarantee that the contribution will remain eligible for publication or recognition.

A presentation or role-based certificate should not be expected if the assigned role was not fulfilled.

The Organizer may withhold the relevant certificate when presentation requirements have not been met.

An attendance certificate may be possible if the participant actually attended and satisfied the applicable attendance, registration, payment, and conduct requirements.

It does not certify that a presentation was delivered. Registration alone is not proof of attendance.

No. Approval to participate virtually does not automatically remove an assigned presentation responsibility.

You must deliver your contribution in the approved format unless a different arrangement has been agreed in writing.

This may be possible with Organizer approval, subject to presenter-change rules, registration requirements, and any applicable substitution procedures.

Request approval in advance. Do not assume that a coauthor may take your place without confirmation.

Only through the Conference’s case-by-case approval procedure. Virtual participation is not a standard registration option.

Contact the Organizer with your request and obtain written approval before changing your participation plans.

Yes. Unless expressly stated otherwise, publication eligibility may depend on the accepted contribution being successfully delivered in its assigned format.

Successful presentation does not replace any separate editorial, review, registration, or publication requirements.

Publication should not be assumed. Under the Conference’s Terms and Conditions, publication eligibility normally depends on successful delivery of the accepted contribution.

Any exception requires an express decision by the Organizer.

Yes. You may attend with a valid, confirmed registration, provided you satisfy the general participation requirements.

Rejection of an abstract does not by itself cancel your Conference registration.

Yes. Submitted work must satisfy the Conference’s originality requirements. Any previously published content, third-party material, or other reused material must be appropriately acknowledged and authorized where required.

Authors must comply with applicable academic, ethical, copyright, confidentiality, and legal requirements. Permission to reuse material does not remove the need for accurate attribution.

Yes. Plagiarism is prohibited and may result in rejection, withdrawal, removal from the programme, refusal of publication, action concerning certificates, or other consequences under Conference rules.

Yes. Fabricated, falsified, fraudulent, or misleading research content is prohibited.

Authors are responsible for the accuracy, originality, authorship, permissions, citations, ethical compliance, and integrity of their submitted and presented material.

Yes. The Organizer may use plagiarism-detection, similarity-checking, AI-content-detection, editorial-screening, metadata-review, and other academic-integrity tools when assessing submissions.

Yes, where applicable. Authors must obtain all required ethical approvals, permits, licences, consents, authorizations, and institutional permissions for their research and its submission or presentation.

Conference acceptance does not replace these requirements.

Depending on the study, relevant approvals and permissions may include:

• Human-participant research approval and informed consent.
• Animal-research approval.
• Environmental-sampling permits.
• Radiation-protection authorization and radioactive-material permits.
• Biosafety approval.
• Export-control clearance.
• Data-use and image-use permissions.
• Patient or participant consent for disclosure.
• Institutional authorization.

Yes. The Organizer may request supporting evidence where reasonably necessary to verify compliance.

Follow the instructions provided for submitting documentation, particularly if it contains sensitive information.

The submission may be rejected or withdrawn, publication may be refused, and certificates may be withheld or revoked. Other appropriate action may also be taken under Conference rules.

Relevant grants, institutional support, sponsorship, commercial support, technical assistance, and other material support connected with the work should be acknowledged.

Follow the Conference instructions and any applicable funder, institutional, or publication requirements.

Yes. Disclose actual, potential, or perceived conflicts relevant to the research, presentation, review, funding, sponsorship, commercial relationships, institutional affiliations, or interpretation of the data.

AI-assisted content is not automatically prohibited, but authors remain fully responsible for the resulting material.

Use must comply with institutional rules, publication requirements, research ethics, academic integrity, copyright, confidentiality, data protection, and specific Conference instructions.

Yes. Authors remain responsible for material prepared, edited, translated, summarized, or otherwise assisted by AI or automated tools.

Review the output and verify its accuracy, citations, permissions, and consistency with the underlying research before submission.

Yes. AI-assisted grammar or language editing is acceptable, provided it complies with applicable Conference, institutional, and publication rules.

Check that editing preserves the intended scientific meaning. Respect confidentiality, copyright, data-protection requirements, and any applicable disclosure rules.

Follow the AI-disclosure requirements specified by the Conference, your institution, and any relevant publisher.

The Conference’s detailed disclosure format and any percentage-based threshold are awaiting clarification. Contact the Organizer before submission if you are unsure how to report your use.

Do not assume that use below a particular percentage is exempt from other applicable disclosure requirements.

No. AI tools cannot be credited as authors. Authorship and responsibility must remain with eligible human contributors.

Where collaborative or institutional group authorship is permitted, it must represent eligible human contributors and have an authorized human representative.

AI-generated or AI-assisted images may be used only where consistent with the applicable Conference and publication requirements.

Authors remain responsible for copyright, privacy, research integrity, and any required disclosure. Generated imagery must not be misrepresented as an actual experimental observation or research result.

Yes, where lawful, scientifically appropriate, and permitted by the applicable requirements.

Authors remain responsible for the methodology, accuracy, interpretation, integrity, ethical compliance, and any required disclosure of the analysis.

Not without permission in closed sessions, workshops, unpublished research presentations, or private discussions.

Obtain the required permission before activating a tool that records, transcribes, or processes the discussion. Follow the Conference’s recording, privacy, and consent rules.

Not without prior permission. Follow the applicable session, confidentiality, recording, and consent requirements.

Misuse of AI tools may constitute an academic-integrity violation and lead to action under Conference rules, including consequences for submission, publication, recognition, or participation.

The Organizer may request clarification, supporting documentation, confirmations, ethics evidence, permissions, or other information reasonably necessary to verify compliance.

If a request involves raw data or restricted information, clarify the scope and permitted sharing arrangements before providing it. Do not disclose protected information without authorization.

Yes. Authors must ensure that citations and references are accurate, relevant, and properly attributed.

This responsibility also applies to references suggested by AI tools. Authors must verify the cited sources and obtain permissions where required.

Confidential or protected information must not be submitted or presented without appropriate authority and all necessary permissions and consents.

Authors must comply with privacy, confidentiality, data-protection, ethical, institutional, and legal requirements applicable to their material.

Only where lawful and appropriately authorized. Classified, export-controlled, security-sensitive, restricted, or otherwise prohibited information must not be disclosed contrary to applicable rules or law.

Obtain any necessary institutional and regulatory clearance before submitting or presenting the material.

Yes. Under the general Conference Terms, submission does not automatically transfer ownership of your original academic work to the Organizer.

Authors retain their rights subject to the permissions granted for Conference purposes and any separate publication agreement, licence, institutional rule, or applicable law.

Under the Terms and Conditions, the submitting participant grants the Organizer a non-exclusive, worldwide, royalty-free licence to use, reproduce, technically format or edit, publish, display, distribute, communicate, archive, store, and make the material available.

This licence covers Conference-related academic, scientific, educational, reporting, promotional, archival, indexing, and publication purposes. It does not itself transfer ownership of the work.

Where applicable, materials may appear in programmes, abstract books, proceedings, schedules, websites, repositories, recorded sessions, reports, Conference publications, and archival records.

Use may relate to the current or future Conference editions, within the permissions granted under the applicable Terms.

Reasonable technical, formatting, editorial, language, layout, metadata, file-conversion, or platform adjustments may be made where necessary.

These adjustments must not intentionally alter the scientific meaning of the work.

Publicly accessible abstracts and Conference publications are among the planned Conference outcomes.

The specific reuse licence has not yet been identified. Readers must follow the licence or permissions stated with the published material and provide appropriate attribution.

Free access does not by itself grant unrestricted permission to reproduce, adapt, or commercially reuse the work.

Yes. Accepted or published scholarly materials may remain publicly accessible indefinitely, unless the Organizer determines otherwise or removal is required by law.

You may submit a request for consideration, but removal or withdrawal of permission is subject to the applicable licence and legal, technical, administrative, archival, publication, and third-party limitations.

Complete removal cannot be guaranteed once material has been published, printed, distributed, indexed, archived, downloaded, cited, or shared by third parties.

Yes. A journal or publisher may require separate copyright-transfer forms, licence agreements, open-access conditions, author declarations, or other documentation.

Review those terms separately before agreeing to publication.

Only where you have the necessary rights, licence, permission, or applicable legal exception.

You are responsible for obtaining required permissions and providing citations, acknowledgments, and other required credits before submission, presentation, publication, or distribution.

Citing a source does not by itself replace permission where permission is required.

The participant remains responsible for the material they submit or present, including permissions, licensing compliance, confidentiality, image rights, and authorized use of third-party content.

This includes responsibility for unauthorized disclosure of trade secrets or patent-sensitive information. Conference review does not replace the author’s obligations.

Only if you have authority to disclose it and have obtained all necessary permissions. Assess confidentiality and intellectual-property implications before submission or presentation.

Do not submit restricted, proprietary, classified, or export-controlled information contrary to applicable requirements. Authors are responsible for protecting patent-sensitive information before disclosure.

Do not assume that submission provides a separate confidentiality guarantee or non-disclosure agreement.

Materials may be shared with authorized reviewers, editors, experts, publishers, staff, integrity-checking services, and other providers for legitimate review and administration. Submit restricted information only where you are authorized to disclose it for these purposes.

Not without appropriate prior permission. Restrictions cover photography, filming, livestreaming, screenshots, audio recording, transcription, copying, distribution, and publication of unpublished or restricted Conference content.

These rules also apply to posters, slides, closed sessions, workshops, and private discussions.

Unauthorized recording, copying, transcription, distribution, or publication may result in removal, suspension of access, cancellation of registration, action concerning certificates, institutional reporting, deletion requests, or legal action where appropriate.

No. Attendance does not transfer ownership or automatically grant permission to reuse your research materials.

Reuse must comply with the permissions and licences applicable to the work and any relevant legal exceptions.

Use the official presentation or poster template supplied by the Organizer. These templates include the Conference logo.

Use of the official template is strongly recommended. Only presenters using the official template for their presentation or poster will be considered for the best-presenter award.

Template use does not grant permission to use the Conference logo for unrelated purposes.

Not without prior written authorization from the Organizer. Conference names, logos, branding, templates, website content, and related materials must not be used misleadingly or commercially exploited without the required permission.

The ERaNS NextGen concept, title, scientific scope, academic framework, and Conference-series identity were initiated and developed by Dr. Amin Király.

Rights are reserved to Dr. Király or the relevant rights holder, subject to applicable law, funder requirements, third-party rights, and separate written agreements.

No. Submission or participation does not transfer intellectual-property rights in Conference branding, website content, templates, programme materials, or other protected Conference assets.

Any permitted use remains limited to the authorization or licence provided.

Not necessarily. Names, affiliations, presentation titles, abstracts, biographies, session details, and related information may appear in programmes, publications, websites, apps, reports, and archives.

Publication and processing remain subject to applicable privacy requirements and the Conference’s Privacy Policy.

Oral and poster presentations are official Conference presentation formats. Follow the instructions for the format assigned to your accepted submission.

Authors whose submissions have been accepted and assigned an oral presentation by the Organizer or Scientific Committee may present orally.

The standard allocated slot is 20 minutes, although this may change according to programme requirements.

Approximately five minutes are planned for questions, but this may be shorter or longer depending on the session schedule.

Yes. Keynote and invited presentation durations may differ. The Organizing Committee will communicate the assigned time to each speaker.

Your assigned date and time will appear in the official programme or other official Conference communications. Check for updates before your session.

Yes. Present at the assigned date, time, location, and format unless an alternative has been approved in writing.

Changes are generally not available, but a request may be considered where operationally possible.

Contact the Organizer promptly. Approval is not guaranteed, and your existing assignment remains in effect until a change is confirmed.

Yes. Presentation times, session allocations, formats, rooms, and programme placement may change where necessary. Monitor official updates.

Presentations must be delivered in English unless the Organizer expressly announces otherwise for a particular activity.

Yes. An official PowerPoint presentation template is available from the Organizer.

Only presenters who use the official template will be considered for the best-presenter award.

Its use is strongly recommended and is required for best-presenter award consideration.

Only PowerPoint presentations are accepted. Follow the dashboard instructions for supported file extensions and technical requirements.

No. Presentations use the Conference’s central presentation and projection system.

Embedded video and audio are not recommended because playback compatibility is not guaranteed.

If media is essential, arrange a compatibility check in advance. You remain responsible for its lawful use and required permissions.

Yes, but animations may not behave exactly as they do on your own computer. Keep them simple and test essential effects with the Conference system.

Yes. Your presentation file must not exceed 100 MB.

Upload it through your participant dashboard at least one day before your presentation.

The presenter is responsible for preparing, submitting, checking, and delivering a compatible presentation.

Follow the technical instructions and request a file check before your session where needed.

Incompatible or corrupted files, unsupported media, missing fonts, or software differences may prevent correct playback or reduce your presentation time.

The Organizer does not guarantee recovery of lost time or correction of problems caused by files that do not meet the technical instructions, subject to applicable Conference terms.

Yes. Keep a backup of your final PowerPoint file, for example on a USB flash drive, and follow any additional backup instructions.

A backup does not replace the advance file-submission requirement.

A computer for individual presenter use is not currently offered. Presenters must submit their PowerPoint files for the central presentation system.

Ask the Organizer about file-testing and playback arrangements before your session.

Yes. A central projector will be used for presentations.

Yes. Microphones and the required presentation audio system will be provided. Follow staff instructions for their use.

Yes. Presentation remotes or laser pointers will be available. Ask session staff for assistance before presenting.

Venue internet access is available, but uninterrupted connectivity is not guaranteed.

Do not rely on live internet access for essential presentation content without confirming the technical arrangements.

A live demonstration may be possible, subject to technical capability, security, programme requirements, and any required prior approval.

Discuss the setup with the Organizer in advance, particularly because personal laptops cannot be used directly for presentations.

Only where you have the necessary rights, licence, permission, or applicable legal basis. Provide required attribution and follow the Conference’s copyright requirements.

Only where you are authorized to disclose it and have all necessary permissions. Follow the requirements in “Copyright, Licensing, Intellectual Property, and Confidentiality.”

Attendees must obtain the required permission before recording, livestreaming, taking screenshots, transcribing, copying, or distributing presentation content.

The Organizer cannot guarantee that unauthorized recording will never occur. Report suspected violations to Conference staff promptly.

Contact the Organizer in advance to request recording restrictions for unpublished or otherwise protected material.

The Organizer may restrict photography, recording, livestreaming, screenshots, transcription, or AI meeting assistants where confidentiality, rights, institutional requirements, or speaker preferences justify it.

The session chair may ask you to move directly to your conclusion. Follow the instruction and finish promptly.

Yes. The chair may interrupt and ask you to move to your conclusion to keep the session on schedule.

Notify session staff immediately. Failure to appear and fulfil your assigned role without prior approval may result in a non-presenting, withdrawn, or no-show status.

A replacement time slot is not guaranteed.

The Organizer may remove or mark the presentation and related records accordingly. Presentation certificates and publication eligibility may be affected under the Conference’s no-show rules.

A certificate may be issued after the applicable registration, payment, attendance, presentation, verification, and conduct requirements have been fulfilled. the presentation certificate will be singed and awarded by session chair at the end of presentation.

Yes. Poster presentations are part of the planned scientific programme.

Participants whose accepted submissions are assigned poster format by the Organizer or Scientific Committee may present posters, subject to the applicable registration requirements.

Yes. The programme places particular emphasis on participation and visibility for young and early-career researchers.

Posters must be A0 size: 841 mm wide by 1189 mm high in portrait orientation.

Posters must be printed in portrait orientation.

Yes. Download the official poster template from your participant dashboard.

Its use is strongly recommended and is required for best-presenter award consideration.

Follow the sections and instructions in the official poster template.

Clearly identify the accepted title, authors, affiliations, research objective, methods, main findings, and conclusions. Include references, acknowledgments, and disclosures where applicable.

Yes, unless the Organizer has approved a correction. The author list, title, and substantive content must remain consistent with the accepted submission.

Normally, no. A correction requires express Organizer approval under the applicable correction procedures.

Yes. You may bring your printed poster and install it at the assigned location. The Organizer will provide mounting materials or tools.

Follow staff instructions when attaching your poster to the board.

Yes. Advance poster printing is available for an additional fee. Submit your request through the participant dashboard no later than 15 days before the Conference begins.

You are responsible for checking the submitted file’s content, dimensions, layout, fonts, and print quality. The Conference does not take responsibility for errors originating in the supplied file.

No. On-site poster printing is not provided.

Conference staff may help you identify an external printing service, but its availability and turnaround cannot be guaranteed.

The participant is responsible for poster-printing costs, whether using the Conference’s advance service or an independent provider.

Yes. Each poster will be assigned a board suitable for an A0 portrait poster.

Installation times will be announced in the final programme booklet. Use only your assigned poster location.

Remove your poster by the morning following your assigned poster session. Check the programme or ask staff for the exact removal time.

Authors are responsible for both installation and removal.

Posters left on boards may be removed and placed in a holding area. Ask Conference staff where to collect them.

Safe storage and recovery are not guaranteed. The Organizer does not accept responsibility for loss or damage, except where liability cannot legally be excluded.

Yes. Be present beside your poster during the assigned session to explain your work and answer questions.

Presenter performance is an important part of best-poster assessment. Displaying a poster alone does not fulfil the presentation requirement.

Demonstrations may be included as an approved presentation or programme format. Consult the final programme for confirmed activities.

Approved demonstrations may be technical, instrument-related, analytical, educational, laboratory-based, or otherwise relevant to the Conference.

Only with the necessary advance authorization. Equipment and proposed activities must meet applicable institutional, technical, safety, security, and access requirements.

Contact the Organizer before transporting equipment or making demonstration arrangements.

Only under expressly authorized, supervised conditions and with all required legal, institutional, laboratory, safety, and access approvals.

Conference acceptance does not itself authorize bringing or using regulated materials.

Contact the Organizer in advance with details of the proposed samples. Obtain any required permissions before bringing them.

Not without authorization. Demonstrations must be included in an approved activity or separately approved by the Organizer.

Yes. Internet access is available, but uninterrupted service is not guaranteed.

Confirm any essential connectivity requirements with the Organizer before your demonstration.

Yes, with Organizer approval and compliance with applicable sponsorship, exhibition, promotional-activity, and scientific-integrity rules.

Obtain the required permission from the presenter or rights holder before photographing a poster. Public display does not automatically grant recording or reuse permission.

Follow any posted restrictions and the Conference’s photography and consent rules.

You may request a “no photography” sign from the Organizer to display beside your poster.

A separate notice within the poster design is not required. Contact the Organizer in advance to arrange the sign.

Only where you are authorized to disclose it and have considered the intellectual-property consequences.

A recording restriction does not make a publicly displayed poster confidential. Protect sensitive information before disclosure.

Online publication is separate from physical presentation and is not automatic. It depends on the applicable permissions and Organizer decision.

Yes. Publication eligibility normally depends on successful delivery of the accepted contribution in its assigned format, alongside other applicable publication requirements.

A poster-presentation certificate may be issued after verified participation and fulfilment of the applicable registration, payment, attendance, and presentation requirements.

The presenter may be recorded as withdrawn, non-presenting, or no-show. Certificates, programme records, publication eligibility, and related benefits may be affected.

Consult the “Author and Presenter Registration, Attendance, and No-Show Requirements” subtopic for details.

No. ERaNS NextGen is primarily an in-person Conference. Virtual participation is considered only case by case with prior Organizer approval.

Participants unable to attend because of substantiated legal obligations, force majeure, or another serious circumstance beyond their reasonable control may apply with supporting documentation.

No. Personal preference, convenience, a change of mind, or an ordinary scheduling conflict is not normally sufficient.

Submit a written request and appropriate supporting documents to the Organizer through your participant dashboard or an official communication channel.

Obtain written approval before changing your participation plans.

No. Approval depends on your circumstances and the technical, administrative, scientific, and operational feasibility of the arrangement.

No automatic refund, fee reduction, or compensation follows approval for virtual participation, unless expressly agreed otherwise or required by applicable law.

The platform and access instructions will be communicated to approved virtual presenters during the technical setup process.

Required software and setup instructions will be announced with the virtual-presentation arrangements. Follow those instructions before your session.

You must provide a device capable of running the announced platform and delivering your presentation, together with suitable internet access, software, and audiovisual equipment.

Check compatibility when the technical instructions are issued.

Yes. Virtual presenters must have a working webcam and follow the session’s camera-use instructions.

Yes. A working microphone is required for your presentation and discussion. Test it before the session.

A headset is strongly recommended to improve audio clarity and interaction. It is not stated as a mandatory requirement.

Join from the beginning of your assigned session, rather than only at your individual presentation time.

Follow any earlier connection or technical-check time specified by the Organizer. Check the programme time zone.

Remaining online for the entire session is not a general requirement. However, you must be available for your assigned presentation, questions, and any other required contribution.

Follow the session chair’s instructions before leaving.

Notify the session team promptly using the contact method provided in your technical instructions.

Participants are responsible for their own connection, devices, software, and institutional network restrictions. The Organizer cannot guarantee recovery of lost presentation time or resolution of participant-side technical problems.

No. A pre-recorded presentation does not replace the requirement to present live in the approved virtual format.

Yes. A recording may be used as a technical backup. Coordinate its format, delivery, and possible use with the session team in advance.

Providing a backup does not automatically excuse live attendance or fulfil the presentation requirements.

Yes. Question-and-answer participation is planned where technically feasible, but full interactivity cannot be guaranteed.

Follow the session chair’s instructions for discussion.

No. Access is limited to sessions made available in virtual or hybrid format and covered by your approved arrangements.

Not necessarily. Virtual access to poster sessions is not guaranteed. Check your approved access arrangements with the Organizer.

Practical and hands-on components may not be available virtually. Access may be limited to theoretical elements where feasible.

Physical site visits and controlled-access activities may be excluded. Do not assume a virtual alternative unless it is specifically confirmed.

No. Login details, access links, and digital credentials are personal. Do not share, transfer, publish, or distribute them to unauthorized persons, including coauthors.

Not without the required authorization. Conference recording, confidentiality, intellectual-property, privacy, and consent rules also apply to virtual participation.

Yes. Access may be suspended or terminated for misuse, credential sharing, unauthorized recording or distribution, disruption, or other violations of Conference rules.

Yes. Access may be modified, limited, suspended, or cancelled because of technical failures, speaker restrictions, copyright or licensing limitations, data-protection requirements, institutional rules, security concerns, or other circumstances beyond the Organizer’s reasonable control.

Yes, provided the approved presentation role and all applicable registration, payment, participation, verification, and certificate requirements have been fulfilled.

Eligible participants may receive digital certificates through their registered email address.

A printed copy may also be requested. Postage, courier, packaging, or similar charges may apply.

No dedicated speaker-ready room will be provided. Presenters should prepare and rehearse their presentations before attending the Conference.

Presenters must test their slides before submitting the PowerPoint file to the Conference.

A separate on-site testing session is not guaranteed. Prepare your file according to the technical instructions and report any compatibility concerns in advance.

Yes. Conference technical staff will be available to assist with the presentation system and technical difficulties.

This support does not include preparing, editing, or converting your slides.

Yes. Presentation-room technicians will be available to assist presenters with audiovisual equipment and presentation-system difficulties.

No. Submit a ready-to-use PowerPoint presentation. Use of the official Conference template is strongly recommended.

Staff cannot prepare your slides, convert files, rearrange content, or complete unfinished presentations.

File-repair assistance is not guaranteed. You remain responsible for providing a usable, compatible presentation.

Test your final file and retain a working backup before submission.

A laptop-loan service is not offered. However, a shared Windows desktop computer is available near the registration desk.

Request access from staff or the registration desk. Use is subject to availability. Sign out of your accounts and remove personal files when finished.

No. The Conference does not provide adapters, chargers, or similar accessories for loan.

Bring the equipment and supplies required for your personal devices.

Uploading through your participant dashboard is strongly preferred. USB flash drives may be accepted as an alternative for file transfer.

Confirm this arrangement with staff and meet the presentation-file deadline: at least one day before your presentation.

No. External cloud-storage links are not accepted for presentation submission. Upload the file directly through the participant dashboard.

No. Because of the volume of Conference correspondence, presentation files sent by email will not be accepted.

Use the participant dashboard instead.

Yes. The participant dashboard is the preferred method for submitting your final PowerPoint presentation.

Submit it at least one day before your presentation and check that the upload completed successfully.

You are responsible for your personal devices, files, accessories, and compatibility arrangements.

The Organizer does not generally accept responsibility for presentation failures caused by presenter-side equipment, corrupted files, unsupported media, or similar technical issues, subject to applicable law and Conference terms.

Designated roles may include speakers, keynote and invited speakers, trainers, session chairs, moderators, panellists, poster presenters, workshop contributors, demonstrators, reviewers, committee members, and other appointed participants.

Speakers must fulfil their assigned role at the specified date, time, location, and format.

They must follow applicable registration, presentation, technical, ethical, confidentiality, copyright, conduct, and deadline requirements.

Yes. Speakers and invited participants must register unless the Organizer expressly instructs otherwise.

Applicable fees, waivers, and verification requirements depend on the participant’s role and confirmed arrangements. An invitation does not automatically waive registration.

Invited speakers and other key participants may be asked to provide a short biography and professional photograph.

Follow the Organizer’s instructions concerning content, file format, and submission deadlines.

Yes. They may appear in programmes, websites, participant communications, promotional materials, or Conference archives, subject to the applicable privacy, media, and permission requirements.

Session chairs manage their assigned session and help maintain an orderly, respectful, and timely scientific discussion. Their duties include:

• Introducing presenters where requested.
• Keeping presentations and discussions on schedule.
• Moderating audience questions.
• Following Conference instructions and reporting concerns.
• Signing and presenting eligible presenters’ certificates.

Chairs must monitor speaking and discussion time, moderate audience questions, and keep the session on schedule.

If a presentation exceeds its allotted time, the chair may interrupt and ask the presenter to move directly to the conclusion.

Yes. The Conference will share biographies for speakers in the assigned session in advance to support introductions and preparation.

Yes. Arrive before the session starts so that you are ready to fulfil your duties on time. Follow any specific arrival instructions from the Organizer.

The session chair will sign and present the presentation certificate after the participant’s presentation, where the certificate is ready and eligibility has been verified.

This arrangement does not waive registration, payment, presentation, or other certificate requirements.

Yes. Speakers, Scientific Committee members, and Scientific Advisory Committee members may be assigned chairing or other scientific roles.

Appointments depend on the final programme and Organizer confirmation. Committee membership does not automatically guarantee a speaking or chairing role.

Yes. The Organizer may replace speakers, chairs, moderators, trainers, or presenters where necessary.

Session allocations, times, formats, and rooms may also change. Check official programme updates regularly.

No. Speaking, chairing, training, committee, and other personal appointments do not automatically transfer through a registration substitution.

Any replacement requires express Organizer approval.

Replacement is generally not permitted automatically. In exceptional cases, a coauthor may present with Organizer approval, subject to registration requirements and programme feasibility.

Request approval in advance. A presentation certificate will be issued only in the name of the person who actually delivers the presentation, subject to verification.

Role-based certificates may be issued for verified participation as a presenter, keynote speaker, invited speaker, trainer, session chair, or another designated role.

Certificates reflect the role actually fulfilled, subject to the applicable eligibility and completion requirements.

The relevant role-based certificate or recognition may be withheld. The participant may be recorded as non-presenting, no-show, or not having completed the assigned duty.

For speakers, related programme, publication, or other benefits may also be affected.

No. Virtual approval does not automatically excuse speaking, chairing, moderation, training, or other assigned responsibilities.

Any change to the role must be agreed with the Organizer in writing.

Yes. Speakers may respectfully decline to answer a question and are not expected to disclose information they are legally or ethically prohibited from sharing.

Responses and refusals should remain professional and respectful.

Yes. Disclose relevant conflicts of interest and comply with confidentiality, copyright, data-protection, intellectual-property, and export-control requirements.

Do not disclose restricted information contrary to applicable law, institutional rules, security requirements, or confidentiality obligations. See the research-ethics and intellectual-property subtopics for details.

Yes. All programme participants must follow the Conference’s professional, respectful, safe, and ethical conduct requirements.

Yes. Participants may report suspected misconduct or rule violations to a session chair. Chairs may also report concerns to designated Conference personnel.

Immediate safety threats should be escalated promptly to authorized venue, security, or emergency personnel.

Yes. Serious non-compliance may lead to removal from the programme or cancellation of participation.

Grounds may include failure to fulfil programme requirements, misconduct, false information, safety violations, academic-integrity concerns, or confidentiality breaches.

No. An invitation does not automatically include free travel, airline tickets, or travel reimbursement.

Any support must be expressly confirmed in the individual invitation, written agreement, or other official confirmation. Confirm the arrangements before making bookings.

Yes, where included in the speaker’s individual written support arrangement and subject to its conditions and documentation requirements.

Yes, where agreed in writing. Reimbursement must follow the Host Institution’s internal calculation rules and the conditions of the individual support arrangement.

No, unless local transportation is expressly covered by the speaker’s individual written agreement.

Yes, subject to the service’s booking conditions and availability.

The service is normally paid. Complimentary or specially arranged transportation is available only where confirmed in the speaker’s written arrangement.

No. Accommodation support is provided only where expressly confirmed in the speaker’s written arrangements.

The number of covered nights depends on the individual written arrangement. Confirm the approved arrival and departure dates before travelling.

The Organizer will arrange accommodation according to the speaker’s written agreement and applicable internal regulations.

Where accommodation is arranged by the Organizer, substitution with a different hotel is not available. Do not assume that an independently booked alternative will be reimbursed.

No. Accommodation support for a speaker does not cover an accompanying person.

Contact the Organizer in advance if someone will accompany you. An additional accommodation charge may apply.

Meal provision depends on the applicable registration package, speaker package, social programme, or written invitation.

Check which meals are included rather than assuming that all meals are covered.

Yes. Invited speakers receive a Conference registration-fee waiver. Follow the Organizer’s instructions to complete registration under the invited-speaker category.

The waiver does not automatically include travel, accommodation, or separately priced services.

No monetary honorarium or cash prize is provided. Keynote and invited speakers are recognized symbolically with a Conference gift package and a certificate, subject to fulfilment of their assigned role.

This follows the applicable funding-project and Organizer regulations. Any agreed expense reimbursement is separate from an honorarium.

No monetary honorarium or cash prize is provided. Session chairs receive symbolic recognition through a certificate after fulfilling their assigned duties.

No. An invitation does not itself create an entitlement to cash payment, travel reimbursement, or accommodation support.

The invited-speaker registration waiver and symbolic recognition follow the policies above. Other support must be expressly confirmed in writing.

An invitation alone does not establish employment, agency, partnership, or a permanent institutional relationship with the Conference.

Any separate relationship depends on the applicable agreement and law.

Supported speakers may need to provide travel records, receipts or other reimbursement evidence, tax information, payment details, and additional records specified by the Organizer.

Confirm the documentation requirements before incurring expenses and retain the relevant records.

Payment timing depends on the individual written agreement and applicable reimbursement procedures. Check your agreement or contact the Organizer.

They may be. Eligible amounts and limits depend on the invitation, funding conditions, institutional procedures, and written agreement.

Do not assume that costs exceeding an agreed limit will be reimbursed.

No. These costs are not reimbursed under the speaker-support arrangements described here.

No automatic transfer applies. Travel support, accommodation, reimbursement rights, fee waivers, and other personal benefits do not transfer through participant substitution.

Any transfer requires express written approval from the Organizer.

Benefits may be reduced, withdrawn, refused, cancelled, or recovered where applicable if the speaker does not attend, does not fulfil the assigned role, or fails to meet the agreed conditions.

The individual written arrangement governs the relevant conditions and any recovery of support.

Not automatically. Virtual participation requires prior approval, and the associated support must be reviewed and confirmed.

Benefits may change or be withdrawn if the participation format changes, particularly without approval.

No. A speaking or other programme role does not create an entitlement to future invitations or benefits.

The individual invitation, signed agreement, or other written arrangement applies alongside the Terms and Conditions.

If the documents conflict, the specific written agreement governs the conflicting point to the extent permitted by applicable law.

The Organizer plans to publish an open-access conference abstract book and intends to assign it a DOI. Publication and DOI details will be announced on the Conference website.

A digital abstract book is planned as part of the Conference publication programme. The Organizer will announce its publication date and any applicable identifiers.

The Organizer plans to offer a proceedings volume through the Conference’s dedicated journal. Submission requirements, editorial decisions, and publication details will be announced on the Conference website.

Publication is not automatic. Eligibility may depend on acceptance, completed registration and payment, scientific and editorial requirements, compliance with publication rules, and delivery of the contribution in its assigned Conference format.

Unless the Organizer expressly states otherwise, yes. Publication eligibility may depend on presenting the contribution in its assigned format.

Yes. A no-show or failure to fulfil the assigned presentation role may affect publication eligibility and Conference records.

Potentially, subject to the presenter’s permission and the applicable publication arrangements.

Potentially. An approved virtual presentation may qualify where all other publication requirements are met.

The Organizer is seeking agreements with indexed journals that may consider selected works presented at the Conference. Any journal publication will be subject to the journal’s policies, peer review, and independent acceptance decision.

The Organizer plans to invite full manuscripts for a Conference proceedings volume. Submission instructions, deadlines, and editorial requirements will be announced on the Conference website.

A Conference-related special issue is planned. Its scope, publisher, submission process, and publication schedule will be announced when confirmed.

No. Acceptance for Conference presentation does not guarantee journal or proceedings publication, indexing, repository inclusion, or any other publication outcome.

No. Proceedings publication requires a separate decision under the applicable publication rules.

No. Presentation may be required for publication eligibility, but it does not guarantee publication.

The Organizer makes decisions for publications it controls, subject to editorial, technical, legal, and Conference requirements. Independent journals, publishers, repositories, and indexing services make their own decisions.

Yes. Conference presentation acceptance and publication acceptance are separate decisions.

Yes. Publication may be declined, suspended, corrected, or withdrawn where scientific, ethical, legal, academic-integrity, copyright, or third-party-rights requirements are not met.

Yes. Plagiarism or other academic-integrity concerns may prevent or end publication processing.

Yes. Authors must obtain any permissions required for material included in their submission.

Yes. Processing may be withheld, suspended, or cancelled if required author approvals, permissions, ethics approvals, disclosures, forms, revised files, supporting documents, or applicable fees are not provided by the stated deadline.

Abstract publication is included for eligible registered participants whose submitted abstracts are presented. Fees for other publication routes are separate unless the Organizer expressly states that they are included.

Any fee for an optional publication route will depend on the final arrangements with the relevant publisher. The Organizer will announce applicable fees on the Conference website before they become payable.

No additional abstract-publication fee is planned for eligible registered participants whose submitted abstracts are presented.

No additional proceedings-publication fee is currently planned. If this changes, the Organizer will announce the fee and applicable terms before participants commit to that publication route.

That depends on the agreement with the journal or publisher. Any applicable charge and payment terms will be communicated before manuscript submission or acceptance, as appropriate.

For publication services provided directly by the Conference, an applicable fee becomes non-refundable once editorial, administrative, technical, formatting, plagiarism-checking, or review work has begun, unless the published terms or applicable law provide otherwise. External publishers apply their own terms.

Conference-controlled publication fees are payable only after acceptance for the relevant publication route. For an external journal or publisher, its own fee and refund terms apply.

The journal or publisher sets its own editorial conditions, fees, refund rules, and other publication terms, subject to applicable law.

The planned publisher is the Conference’s dedicated journal. The Organizer will confirm the publication arrangements on the Conference website.

An ISBN is planned for the proceedings volume. The Organizer will confirm its identifier when assigned.

DOI assignment is planned for published full papers where supported by the relevant publication arrangement. The publisher will confirm the identifier for each paper.

No. Conference participation or acceptance alone does not guarantee a DOI. Assignment depends on the final publication route and the relevant publisher’s processes.

Indexing status may change over time. Check the Conference journal website for its latest stated coverage. Publication in the proceedings does not guarantee inclusion in any particular index.

The Conference cannot guarantee discovery or indexing by Google Scholar or another third-party service.

No. Acceptance or publication does not guarantee indexing or continued availability in any particular database.

Yes. Timing depends on the publisher, repository, or indexing service. No specific indexing date is guaranteed.

It depends on the independent service and its procedures. The Organizer cannot provide a guaranteed timeframe.

The Organizer does not control an independent publisher’s, repository’s, or indexing provider’s timing, policies, or technical processes.

Yes. Continued indexing and availability are subject to the third-party service’s policies.

Failure to obtain third-party publication or indexing does not, by itself, entitle an author to a refund of Conference registration fees.

The planned licence for the Conference abstract book and proceedings volume is CC BY 4.0, subject to the final publication arrangements. Works published through an external publisher will follow that publisher’s applicable licence terms.

Yes, you may request removal. The request will be considered under the applicable publication procedure, but complete removal cannot be guaranteed after material has been distributed, indexed, archived, downloaded, shared, or cited.

Yes. Reasonable editorial, language, layout, metadata, file-conversion, and formatting changes may be made where needed, provided they do not intentionally alter the scientific meaning.

Generally, yes, unless a separate publication agreement, copyright transfer, licence, institutional requirement, or applicable law provides otherwise.

Possibly. Authors may need to complete publication agreements, licences, copyright forms, declarations, ethics statements, or other documentation required by the publication route.

Yes. An external journal may apply its own peer review, editorial policies, deadlines, formatting rules, copyright terms, fees, and acceptance criteria.

No. A journal or publisher may independently review the manuscript under its own procedures.

An independent journal or publisher controls its own editorial and peer-review decisions.

The Organizer does not control an independent publisher’s publication schedule, technical processes, DOI assignment, indexing, or policy decisions.

Yes. Publication arrangements may change in response to editorial, technical, legal, platform, or publisher requirements. The Organizer will communicate material changes through official Conference channels.

Authors may request a correction under the applicable Conference or publisher procedure. The Organizer will announce the procedure for Conference-controlled publications when it is finalised.

Yes. Awards and other forms of recognition are planned as part of the Conference programme.

Yes. The Conference plans to recognize three outstanding young researchers.

Three young researchers are planned to receive recognition.

No. The three recognized young researchers will not be ranked first, second, and third.

Evaluators will consider scientific quality, command of the subject, clarity of presentation, use of the official Conference template, and engagement with questions and discussion.

For posters, evaluators may also consider whether the presenter is available at the poster during the assigned session and can explain the work effectively.

Yes, provided they meet the applicable young-researcher eligibility requirements.

Yes, provided they meet the applicable young-researcher eligibility requirements.

Yes, provided they meet the applicable young-researcher eligibility requirements.

Yes, provided they meet the applicable young-researcher eligibility requirements.

The recognition is intended for young researchers. The Organizer will determine the final eligibility definition for this award.

Yes. A best oral presentation award is planned.

Yes. A best poster award is planned.

Yes. The Organizer may determine or change award categories, eligibility requirements, the number of awards, evaluation methods, and award benefits.

Winners may be selected by an appointed jury, the Scientific Committee, an award committee, or other evaluators designated by the Organizer.

Evaluators may consider scientific quality and originality, the significance or practical relevance of the work, command of the subject, clarity and organization, effective delivery, responses to questions, and use of the official Conference presentation or poster template.

For poster presentations, evaluators may also consider the poster’s readability, the presenter’s presence during the assigned session, and the quality of discussion with attendees. The evaluation checklist may vary by award category.

Yes. Scientific quality is a central consideration in award selection.

Yes. Evaluators will consider how clearly and effectively the work is presented.

Yes. Evaluators may consider the work’s scientific significance, potential impact, or practical relevance.

Yes. Evaluators will record their assessments using a scoring checklist.

The detailed evaluation checklist will remain confidential and may change between Conference editions. The general considerations are described in this FAQ.

No separate award application is required. Presenters who use the official Conference presentation or poster template may be considered automatically, provided they meet the relevant award’s eligibility and presentation requirements.

No. There is no additional fee to be considered for an award.

In-person participation is required for the award-selection process unless the Organizer expressly approves an exception. Presenters must fulfil their assigned presentation role.

Generally, no. A presenter who does not attend or deliver the assigned presentation is not eligible for an award under the current Conference rules.

Generally, no. Virtual presenters may compete only if the Organizer expressly confirms eligibility for a particular award category.

In some cases, yes. A coauthor may receive the award on the presenting author’s behalf if the Organizer approves the arrangement. This does not change who was selected for the award.

No cash prize is planned. An award may include a certificate, a symbolic gift or physical item, and a waiver of the full registration package for the next Conference edition. Accommodation may also be included where expressly confirmed in the award terms.

Yes. Award winners will receive a certificate.

Yes. Winners will receive a symbolic physical item. Its form may vary by award category.

Yes. Award winners are planned to receive a waiver of the full registration package for the next Conference edition, subject to the award terms and that edition taking place.

An award does not itself guarantee publication, a DOI, or indexing unless a specific award benefit expressly states otherwise.

Yes. Winners will be announced at an award ceremony. The time and location will appear in the Conference programme.

Yes. The Organizer plans to announce winners on the current Conference website and the website for the next edition.

Yes. Award decisions are final unless the Organizer expressly establishes a written appeal or correction procedure.

Yes. An award may be withheld, corrected, revoked, or reassigned because of ineligibility, misconduct, academic-integrity concerns, administrative error, a conflict of interest, non-attendance, non-presentation, or a breach of Conference rules.

Yes. Plagiarism or another academic-integrity violation may result in an award being refused or revoked.

Yes. Inaccurate eligibility information may result in correction, revocation, or reassignment of an award.

Sponsors and exhibitors have no general right to influence scientific award decisions. Any separately arranged sponsor involvement must preserve the independence of scientific evaluation.

No. Registration alone does not guarantee award eligibility, selection, recognition, or a particular evaluation outcome.

No. Payment of a Conference fee does not influence award evaluation. Awards cannot be obtained through improper payment, fraud, coercion, bribery, or other unlawful influence.

Yes. The Organizer issues certificates according to each participant’s verified role and actual participation.

Depending on the activity and verified role, certificates may recognize participation, oral or poster presentation, workshop attendance or completion, practical training, keynote or invited speaking, training delivery, session chairing, reviewing, committee service, or another Conference contribution.

Yes, where they meet the applicable registration, payment, attendance, identity-verification, conduct, and documentation requirements.

Yes. An oral presenter receives a presentation certificate after the session chair verifies that the presentation was delivered.

Yes. Poster presenters receive certificates after their poster presentation has been verified.

Workshop attendance or completion certificates are issued according to verified participation and, where applicable, successful completion of the activity.

Yes. Certificates for participants who successfully complete practical training are a planned Conference outcome.

Yes. A keynote-speaker contribution certificate is issued after the speaker fulfils the assigned role.

Yes, after their invited-speaker contribution has been verified.

Yes. Session chairs receive contribution certificates after fulfilling their assigned duties.

Yes. An official certificate is a stated membership benefit, subject to the applicable committee participation requirements.

Requirements depend on the certificate and may include confirmed registration, payment of applicable fees, verified attendance, completion of the activity or assigned role, identity verification, compliance with Conference rules, and timely submission of required information or documents.

No. Participants must also meet the applicable attendance, payment, participation, verification, conduct, and role-completion requirements.

No. Payment does not replace the applicable attendance, participation, or role-completion requirements.

Yes. Attendance must be verified.

Yes. A presentation certificate requires verified delivery of the assigned presentation.

No. A participant who does not deliver the presentation is not entitled to presentation recognition.

Possibly. The Organizer may issue a general attendance certificate if its requirements are met, even when a presentation certificate is withheld.

Hard-copy certificates are normally provided to eligible in-person participants at the Conference venue. The Organizer may also use electronic certificates where appropriate.

Yes. The Organizer may issue certificates electronically, physically, or in both formats, depending on the participant’s circumstances and the applicable procedure.

Eligible virtual participants may receive a digital certificate at their registered email address after their participation has been verified. A hard copy may be requested, subject to applicable procedures and delivery costs.

Yes. Physical certificates are normally collected in person at the venue.

The distribution schedule will be announced in the Conference programme or through official Conference communications. Presentation certificates are issued after the relevant presentation has been verified.

Certificates are normally collected by the named participant. Collection by another person requires the Organizer’s express approval.

Postal delivery may be requested, subject to the applicable procedure, deadline, and delivery costs.

Requests for additional, replacement, corrected, reissued, or mailed hard-copy certificates must be submitted within 30 calendar days after the last day of the Conference.

Yes. A request submitted after the applicable 30-day deadline may be refused without further review.

Requests are normally reviewed within approximately 7–14 working days after review begins. Verification, preparation, institutional procedures, workload, payment, and delivery may affect the final timeframe.

An approved additional, replacement, corrected, or reissued hard-copy certificate may be subject to an administrative fee of EUR 15 or HUF 5,000, where applicable. Postage, courier, packaging, and related costs may be charged separately.

An approved additional, corrected, or reissued digital certificate may be subject to an administrative fee of EUR 10 or HUF 3,500, where applicable.

Yes. Corrections are subject to verification, the applicable request deadline, and any administrative fee.

Yes, subject to the request procedure, deadline, identity verification, and any applicable administrative and delivery fees.

Yes. A certificate may be withheld or refused if its requirements have not been met.

Yes. A certificate may be corrected, amended, reissued, or revoked because of non-payment, non-attendance, failure to complete the activity or assigned role, inaccurate information, misconduct, academic-integrity concerns, a breach of Conference rules, administrative error, or unverifiable participation.

Yes. Plagiarism or another academic-integrity violation may lead to refusal or revocation of a certificate.

Yes. An administrative error or incorrect information may justify correction or revocation.

Yes. Issued certificates are intended to be verifiable through a dedicated section of the official Conference website.

Verification may use the document type, purpose of issuance, holder’s name and surname, and unique document ID.

Verification information may remain available indefinitely, subject to applicable law and the operation of the verification system.

Yes, you may submit a request. Removal is subject to applicable law and the Conference’s document-verification obligations; it cannot be guaranteed solely on request.

No. A Conference certificate does not itself grant professional licensing, regulatory authorization, laboratory competence, radiation-safety qualification, chemical-handling qualification, or permission to operate equipment independently.

No. Independent operation requires any authorization specified by the relevant institution, employer, or competent authority.

No. A Conference workshop certificate does not itself provide a radiation-safety qualification or authorization.

No. Workshop participation does not automatically provide a chemical-handling qualification or authorization.

No. Attendance or participation does not automatically create a professional or regulatory qualification.

This has not yet been determined. No continuing-education credit programme is currently confirmed in the Conference materials.

Possibly. Your university or other competent institution makes that decision under its own rules. ERaNS NextGen does not guarantee academic credit.

No. Recognition toward a degree or academic programme depends on the relevant institution’s rules.

Yes. A certificate can document the verified activity or role stated on it. An employer, professional association, university, regulator, or licensing body decides whether to accept it for professional-development credit.

They may describe the training completed or competencies covered. Any statement will reflect the actual scope of the activity and will not imply a professional licence or authorization that has not been granted.

Yes. Certificates will identify the relevant Conference dates and location.

Yes. Presentation certificates will state the presentation title. The certificate may not distinguish between oral and poster presentation formats.

Yes. Each certificate will carry a unique code that can be checked through the Conference website’s verification system.

Yes. Certificates will carry the official Conference stamp and the Conference Chair’s signature. A session chair, trainer, or organizing committee representative may also sign where applicable.

Yes. Certificates will include the applicable Conference, host-institution, and funder logos.

Normally, a registered presenter who delivers the assigned contribution receives a presentation certificate rather than separate attendance and presentation certificates. The Organizer may approve a separate general attendance certificate in particular circumstances.

Yes, if you independently meet the requirements for both certificates.

Yes, if you fulfil and verify both roles.

No. Certificates document the named individual’s verified participation or contribution and cannot be transferred.

Certificates are issued according to actual participation and verified fulfilment of the relevant role. After an approved substitution, the original participant normally has no entitlement to an attendance-based certificate unless the Organizer expressly confirms otherwise.

Yes. An employer can use the relevant certificate details and document ID in the Conference’s online verification system.

Yes. A university can use the certificate’s unique ID in the Conference’s online verification system.

No. A Conference certificate does not guarantee professional recognition, academic credit, licensing, employment benefits, regulatory qualification, or another external outcome.

Yes. ERaNS NextGen is organized primarily as a live, in-person Conference unless a different format is expressly announced on the official Conference website.

No. Virtual participation is not a general registration option. It may be approved individually under the applicable Conference rules.

Participants who cannot attend in person because of a substantiated legal obligation, force-majeure event, or another serious circumstance beyond their reasonable control may submit a documented request.

No. Personal preference, convenience, a change of mind, or an ordinary scheduling conflict is not normally sufficient.

Ordinary scheduling conflicts or unsupported work commitments do not automatically qualify. The Organizer may consider a documented, serious circumstance beyond your reasonable control.

Yes, if a documented legal obligation genuinely prevents in-person attendance.

Yes. The Organizer may consider a substantiated force-majeure circumstance.

Yes, subject to supporting documentation, verification, feasibility, and the Organizer’s approval.

Submit a written request explaining why you cannot attend in person and include appropriate supporting documentation. The Organizer will announce the submission channel on the official Conference website or through the participant dashboard.

Provide documents that support the reason you cannot attend in person. The Organizer may request additional evidence relevant to your circumstances.

The Organizer must receive your request at least 14 calendar days before the Conference begins.

No. Every request is reviewed individually and requires the Organizer’s express approval.

The Organizer may assess the reason for the request, its supporting documents, and whether virtual participation is technically, administratively, scientifically, and operationally feasible.

Yes. Requests are decided individually, subject to applicable law.

No. Approval depends on the circumstances of each request and does not create an entitlement for another participant.

No general fully hybrid format is planned. The Conference remains primarily in person, although selected sessions or approved participants may have virtual access where feasible.

Yes. Selected scientific sessions may offer virtual or hybrid access where technically and operationally feasible.

Yes. The Organizer may change a physical session to an online or hybrid format when necessary.

Yes. Force majeure or other significant circumstances may require the Organizer to modify, reschedule, restrict, or convert the Conference format.

No automatic fee reduction applies. Virtual-participation approval does not itself create a right to a refund, partial refund, fee reduction, or compensation.

Not automatically. A partial refund requires an express decision by the Organizer or an applicable legal requirement.

Only if you submit a virtual-participation request and the Organizer expressly approves it.

Ask the Organizer in advance. A change is subject to approval, registration status, capacity, and administrative feasibility.

Normally, no. Virtual participation allows you to continue using your registration in an approved format. Any separate refund request is considered under the applicable cancellation and refund rules.

Normally, no. An approved substitution replaces the original participant. It does not preserve a separate right for that participant to attend virtually.

No. Access is limited to sessions made available virtually or in a hybrid format. Access to every scientific session is not guaranteed.

Where technically feasible, the Organizer will aim to provide access to as many plenary sessions as possible. Access to a particular session is not guaranteed.

Where technically feasible, the Organizer will aim to provide access to keynote lectures. Access to every lecture is not guaranteed.

Where technically feasible, the Organizer will aim to provide access to as many oral-presentation sessions as possible. Access to every session is not guaranteed.

No. Poster sessions are held in person and are not available virtually.

No. In-person networking events are not available through virtual participation.

No. In-person social events are not available virtually.

No. Virtual access to the physical exhibition is not provided.

Virtual participants cannot take part in practical laboratory components. Theoretical elements may be made available virtually where feasible, but this does not constitute completion of the hands-on workshop.

Generally, no. Training that requires physical equipment, laboratory work, safety controls, or supervised practical participation must be completed in person.

No. Physical site visits are not available virtually.

No. Physical excursions are not available through virtual participation.

No. Approval for virtual Conference participation does not grant remote access to controlled laboratories or equipment.

Yes, if virtual participation was approved and the participant meets the applicable attendance and verification requirements. Unless otherwise stated, the general certificate need not distinguish virtual from in-person attendance.

Generally, no. A completion certificate may be withheld where the required practical, hands-on, or safety-related components were not completed.

Generally, no. Workshops are primarily designed for in-person participants. Access to a theoretical component does not automatically qualify a virtual participant for a workshop attendance or completion certificate.

Yes. Virtual-participation approval does not excuse a presenter from delivering the assigned contribution.

No. If an assigned session chair cannot attend in person, the Organizer will arrange a substitute to chair the session.

Yes. Conference conduct rules apply to both in-person and virtual participation.

Yes. Virtual participants must follow the applicable confidentiality rules.

Yes. The Conference’s intellectual-property rules also apply to virtual participation.

Yes. Virtual participants must follow the applicable recording, photography, confidentiality, intellectual-property, data-protection, and access-control rules.

Yes. Virtual access may be suspended or terminated if a participant disrupts the Conference, shares access credentials, records or distributes restricted content, or otherwise breaches Conference rules.

Selected public sessions may be livestreamed where technically feasible. Other sessions will remain available only on site.

Yes. Selected sessions may be photographed, recorded, livestreamed, or otherwise documented as part of Conference media activities, subject to applicable restrictions.

No. Only selected presentations or portions of the Conference may be recorded. A recording of any particular presentation is not guaranteed.

Only with the required authorization from the relevant rights holders and, where applicable, the Organizer.

Only with the required permission. Attendance or access to a livestream does not grant permission to publish a recording.

Participants may take photos and short personal videos where recording is permitted, provided they do not disrupt the event or infringe on others’ privacy or rights.

Recording an entire session requires prior permission from the Organizer and, where applicable, the relevant speakers or presenters. Session-specific restrictions always apply.

Yes, unless the speaker or Organizer prohibits recording for that presentation. A personal recording may not be published, distributed, or used commercially without the required permissions.

Do not assume screenshots are permitted. Restrictions may apply to unpublished research, presenters, participant lists, chat messages, and other private or restricted material. Follow the instructions for the session and obtain permission where required.

Only with the required permission. Access to a virtual session does not include permission to screen-record it.

Do not use an AI assistant to record or transcribe a restricted, closed, unpublished, or private session without prior permission. The Organizer may prohibit automated tools where confidentiality, copyright, data-protection, or other restrictions apply.

Only with the required permission from the presenter and any other relevant rights holders.

Yes. Contact the Organizer in advance. Recording restrictions may be considered for confidentiality, copyright, unpublished research, data protection, institutional requirements, or other legitimate reasons.

Yes. Recording and livestreaming may be restricted or prohibited in closed or confidential sessions.

Yes. Safety, security, institutional, copyright, or unpublished-research requirements may restrict recording.

Yes, subject to the Conference Terms, applicable law, privacy requirements, and relevant arrangements with presenters.

Authorized Conference media may be edited, stored, published, displayed, distributed, or archived for Conference documentation, academic reporting, education, institutional communication, sponsor or funder reporting, and promotion of current or future editions, subject to applicable law and the Privacy Policy.

Yes. Authors retain ownership of their original academic work unless a separate agreement provides otherwise.

No. Appearing in Conference media does not itself transfer ownership of your underlying academic work.

Rights in Conference media produced by or for the Organizer remain with the Organizer or the applicable licensors, contractors, or other rights holders. This does not transfer ownership of a presenter’s underlying academic work.

Not necessarily. You may submit a request, but complete removal of background, crowd, group, or public-session footage may not be possible, particularly after it has been distributed or stored by third parties. Requests will be handled in accordance with applicable law.

Tell the photographer, videographer, media team, or Organizer as soon as possible, preferably when the recording is made. The Organizer will consider requests in accordance with applicable law and technical feasibility.

No. Complete removal cannot be guaranteed after media has been shared, archived, downloaded, indexed, printed, or distributed outside the Organizer’s direct control. Applicable legal rights remain unaffected.

The Organizer may not control recordings made independently by third parties.

No general publication of presentation slides is planned. Presentation abstracts are expected to be available online through the open-access abstract book. Contact the presenter directly if you would like slides or further information.

No general online collection of poster PDFs is planned. Posters are presented in person. You may contact the presenter for further information using any contact details they provide.

Personal photographs may be taken where the presenter and Organizer permit them. Follow any displayed or announced restrictions. Do not share or publish photographs of presentation slides or posters without the required permission.

You may request removal. Complete removal may not be possible once material has been published, archived, downloaded, indexed, shared, or stored by third parties. Requests will be considered under the applicable procedure and law.

They may be. The Organizer may make appropriate technical and editorial changes before publication, subject to applicable rules and rights.

They may. Conference media can include audience members in crowd, background, group, and public-session footage.

Do not copy, record, distribute, publish, or share chat messages without the required permission and a lawful basis for handling any personal information they contain.

Only where permitted. Respect the applicable privacy, copyright, confidentiality, and recording rules, and obtain permission where required.

Unauthorized recording, copying, publication, livestreaming, transcription, or distribution may lead to suspension of access, removal from the Conference, cancellation of registration, certificate action, deletion requests, institutional reporting, or other appropriate action under the Conference rules and applicable law.

Selected recordings and photographs may be published on the Conference website. Public access to any particular recording is not guaranteed.

Selected recorded materials may form part of a Conference archive. The archive’s contents, access arrangements, and retention period will be determined by the Organizer.

Yes. Sponsorship opportunities and available packages are described on the sponsorship page.

Yes, subject to Organizer approval, Conference rules, and the applicable sponsorship agreement.

Yes. Universities and research institutions may be considered for sponsorship or partnership arrangements, subject to Organizer approval.

Potentially, subject to Organizer approval and an appropriate written arrangement.

Potentially, subject to Organizer approval and an appropriate written arrangement.

Potentially, subject to Organizer approval and an appropriate written arrangement.

Current packages and their benefits are listed on the sponsorship page.

Yes. Compare the available tiers on the sponsorship page.

The price depends on the selected sponsorship tier or an individually agreed arrangement. See the sponsorship page for current packages and prices.

The currency will be stated in the applicable package, quotation, or sponsorship agreement and reflected in the invoice.

Quoted sponsorship prices include applicable taxes. The invoice will show the tax treatment required for the specific arrangement.

Follow the enquiry or application instructions on the sponsorship page.

Sponsorship requests should normally be submitted at least one month before the Conference begins. Earlier contact is recommended for benefits that require printing, production, or venue planning.

Yes. All sponsorship and commercial arrangements require Organizer approval and are subject to the applicable written agreement.

No. Payment alone does not guarantee acceptance of a sponsorship or other commercial arrangement.

Yes. The Organizer may refuse a proposed arrangement if the organization, message, product, material, or activity conflicts with Conference rules, applicable law, institutional requirements, safety, or the Conference’s scientific purpose.

They may. A written sponsorship, partnership, supporter, exhibitor, or advertising agreement may apply in addition to the general Terms and Conditions.

A signed, specific agreement governs the conflicting point to the extent permitted by applicable law.

Benefits depend on the selected package or an individual written agreement. Compare the options on the sponsorship page.

Yes, where logo placement is included in the approved package or written agreement. See the sponsorship page for available options.

Yes, to the extent included in the applicable package or agreement. See the sponsorship page for details.

Yes, where included in the applicable package or agreement and confirmed before the relevant production deadline. See the sponsorship page for details.

Yes, where included in the applicable package or agreement and confirmed before publication. See the sponsorship page for details.

Yes, where included in the applicable package or agreement and feasible at the venue. Compare benefits on the sponsorship page.

Yes, where included in the applicable package or agreement and confirmed before badges are produced. Compare benefits on the sponsorship page.

Yes, where included in the applicable package or agreement. Compare benefits on the sponsorship page.

Yes, where included in the applicable package or agreement. Compare benefits on the sponsorship page.

Yes, depending on the package, written agreement, and available venue space. Compare options on the sponsorship page.

Yes. Depending on the sponsorship package, up to two complimentary registrations may be included. See the sponsorship page for package-specific benefits.

A sponsorship package may include an appropriately identified speaking opportunity where expressly agreed. Sponsorship does not give a sponsor control over scientific speaker selection, peer review, or the independent scientific programme. See the sponsorship page for available benefits.

No. Sponsorship does not guarantee a keynote role.

No. Sponsorship does not guarantee an invited scientific lecture.

No. Sponsorship does not influence scientific review or abstract acceptance.

No. Scientific peer-review decisions must remain independent of sponsorship.

No. Sponsorship does not grant control over editorial or publication decisions.

No. Sponsorship does not grant a right to select scientific award winners or influence their evaluation.

No. The scientific programme remains under the Conference’s academic and editorial control. Any agreed sponsor activity must be identified appropriately and comply with Conference rules.

No. Sponsorship does not provide an automatic right to select scientific speakers.

No. Sponsorship, exhibition, advertising, or logo placement does not constitute endorsement, certification, approval, recommendation, warranty, or guarantee by the Conference or its associated institutions and representatives.

No. Displaying or promoting a sponsor does not constitute endorsement of its products or services.

No. Sponsorship or participation alone does not imply endorsement by the University of Pannonia.

Only if the Organizer has expressly authorized that wording in writing. Sponsorship itself does not mean that the sponsor or its products have been approved or endorsed.

Only within the scope expressly approved in writing by the Organizer.

Only with prior written authorization and in accordance with the applicable branding rules.

Only where expressly authorized and subject to applicable intellectual-property, privacy, media, and data-protection requirements.

Not automatically. Any access to participant information must be expressly authorized and comply with applicable privacy and data-protection rules.

Not automatically. Using attendee information for commercial contact requires an appropriate lawful basis and compliance with applicable data-protection and Conference rules.

Yes. The Organizer may recognize a partner as an honorary sponsor where the partner provides agreed support or services, such as arranging a site visit or supporting a gala dinner. The designation and benefits must be approved by the Organizer and documented in an appropriate arrangement.

Yes. Customized benefits may be agreed in writing with the Organizer. See the sponsorship page for standard packages and enquiry details.

Yes. Packages or individual benefits may be changed where necessary for venue, safety, legal, institutional, technical, operational, or force-majeure reasons, subject to any signed agreement.

Yes. Two main exhibition areas are planned at the Conference venue: one near the presentation area and another in the general Conference area. Other locations may be available by prior agreement. See the sponsorship and exhibition page for details.

Organizations relevant to the Conference may apply, subject to Organizer approval, the selected package or agreement, and venue requirements.

Yes. Participation by scientific-equipment manufacturers is encouraged, subject to Organizer approval and applicable venue, safety, and exhibition rules.

Yes. Laboratory-instrument companies are welcome to apply. The exhibition is intended to give exhibitors opportunities to discuss their products and work with Conference participants.

Yes. Publishers may apply to exhibit. An honorary-sponsor arrangement may also be considered, subject to a separate agreement and written confirmation.

Yes, subject to Organizer approval and the applicable exhibition arrangement.

Yes, subject to Organizer approval and the applicable exhibition arrangement.

Only with the Organizer’s specific authorization. Unauthorized recruitment activity is prohibited.

Submit an enquiry or application through the official Conference website. Instructions are available on the sponsorship and exhibition page.

Exhibition space is included in certain sponsorship packages listed on the sponsorship and exhibition page. Independent exhibition arrangements may also be offered by individual quotation and agreement.

Yes. Exhibitor arrangements and participant registrations are separate categories unless a package expressly includes participant registration.

They may be required to accept a written exhibition agreement covering payment, technical requirements, branding, venue rules, and deadlines.

Exhibition may be included in a sponsorship package. A separate exhibition arrangement can be quoted and customized according to the exhibitor’s needs and available space. Apply through the sponsorship and exhibition page.

The allocated space depends on the agreement. Arrangements may range from a table occupying approximately 0.8 m² with two chairs to an area of up to approximately 4 m² with five chairs, subject to availability and written confirmation.

Yes, where included in the applicable package or written agreement.

Standard 220 V power with up to two sockets may be provided, subject to the exhibition agreement and venue arrangements. Confirm your equipment requirements with the Organizer in advance.

Yes. Sponsors and exhibitors will have access to venue Wi-Fi. Connection details will be provided through the applicable exhibition arrangements. See the sponsorship and exhibition page for package information.

Yes. Submit your requirements before the exhibition agreement is finalized. Provision depends on venue capacity, technical feasibility, availability, and the Organizer’s approval.

Storage may be available by prior agreement. Ask the Organizer before shipping or bringing items that require storage.

Staff badges may be provided according to the applicable package or exhibition agreement.

The number depends on the agreement. Arrangements may cover one to five staff members.

Yes, subject to availability and the applicable registration rules. Additional eligible badges may be offered at a 40% discount on the relevant registration price. Confirm the badge category and final price with the Organizer before purchase.

Access depends on the exhibition agreement and the registration category assigned to each staff member. An exhibitor badge alone does not necessarily include scientific-session access.

Access depends on the agreement and whether the exhibitor’s package includes eligible Conference registrations or social-event tickets.

That depends on the exhibition agreement and whether eligible Conference registrations are included.

Exhibition hours will follow the active Conference programme. The Organizer will confirm the daily schedule and any setup or dismantling times with exhibitors.

Yes, subject to the exhibition agreement and any venue or programme requirements. Inform the Organizer before closing or dismantling a display early.

Yes, where authorized. Products, displays, demonstrations, and promotional claims must be lawful, accurate, safe, and compliant with Conference and venue rules.

No. Exhibition spaces may not operate as direct sales points. Exhibitors may discuss their products and exchange contact information with interested visitors for later follow-up, subject to data-protection rules.

No on-site sales or order processing is permitted. Exhibitors may exchange contact details with interested visitors and follow up separately after the Conference, subject to applicable privacy rules.

Only with the Organizer’s prior approval. Permission depends on the product and applicable safety, legal, and venue requirements.

Potentially, with prior approval. Giveaways must be lawful, appropriate, and compliant with Conference and venue rules.

Only with prior approval and subject to catering arrangements, food-safety rules, allergy information, venue requirements, and applicable law.

Potentially, with the Organizer’s prior approval and subject to applicable law and venue rules.

Yes, where an attendee voluntarily provides one. Exhibitors must handle the information in accordance with applicable data-protection requirements.

Only where badge scanning is authorized and the participant voluntarily agrees. Any collection or use of personal information must comply with applicable data-protection requirements.

No. Scanning a badge does not automatically authorize marketing contact. Exhibitors must meet applicable privacy and consent requirements before using attendee details for that purpose.

Potentially, with prior approval. Demonstrations are subject to technical, safety, legal, venue, and access requirements.

Yes, if the demonstration is agreed in advance and approved by the Organizer, subject to technical and safety requirements.

Only with express prior approval and compliance with all applicable safety, legal, institutional, and venue requirements.

Only with all required legal and institutional approvals and the Organizer’s express authorization. Do not bring such materials to the venue without prior written confirmation.

Yes. A display, product, demonstration, advertisement, logo, message, or activity may be restricted, changed, or removed if it is unlawful, misleading, unsafe, offensive, discriminatory, unauthorized, or otherwise inconsistent with Conference or venue rules.

Yes. The Organizer may remove an exhibitor for a breach of the applicable agreement, Conference or venue rules, safety requirements, or law.

Setup may take place before the Conference begins if requested in advance and included in the exhibition agreement. The Organizer will confirm the permitted time with each exhibitor.

Move-in may take place on the first Conference day or at another time agreed in advance, subject to venue working hours. The applicable date and time will be confirmed in the exhibition agreement.

The dismantling schedule will be stated in the exhibition agreement or confirmed by the Organizer.

Exhibitors must remove their booths, equipment, and materials by the deadline agreed with the Organizer.

Yes, if early dismantling has been agreed in advance and confirmed by the Organizer.

Unless otherwise agreed, exhibitors are responsible for their own displays, equipment, setup, contractors, and compliance with Conference and venue requirements.

Unless otherwise agreed, exhibitors are responsible for dismantling their displays and removing their materials.

Potentially. External contractors must be authorized where required and follow Conference and venue rules. Exhibitors remain responsible for their contractors’ work and conduct.

No additional Conference registration is required for contractors who only assemble or dismantle a display. They must have the required access authorization and leave the Conference areas before sessions begin, unless the Organizer approves another arrangement.

Contractor badges are not normally required, but contractors must be authorized to access the venue for their assigned work.

Yes. Construction and installation must comply with venue, fire-safety, structural, technical, accessibility, institutional, and Conference requirements. Discuss the size and installation needs of your display with the Organizer before confirming the arrangement.

No. Exhibitors may not drill into venue walls or floors. Any installation requiring hanging, fixing, or other venue work must be agreed in advance. The Organizer will arrange approved work under the applicable agreement.

No, unless the Organizer expressly approves and arranges an appropriate installation. Tell the Organizer in advance if you need space to hang posters or other materials so it can be addressed in the agreement.

Yes. Displays and materials must comply with venue safety rules and must never obstruct emergency exits.

No. Displays must not obstruct safe movement, accessible routes, emergency access, or evacuation routes.

Exhibitors are responsible for their own equipment, displays, property, and promotional materials unless a written agreement states otherwise.

Generally, no. Exhibitors are responsible for protecting their property. Any Organizer liability is determined by the applicable agreement and law, including liability that cannot legally be excluded.

Exhibitors are responsible for assessing and arranging insurance appropriate to their property, activities, staff, and legal obligations. Any specific insurance requirement will be confirmed during preparation of the exhibition package.

That depends on the exhibition activity and its risks. Any liability-insurance requirement will be discussed when the package or individual agreement is prepared.

That depends on the equipment and materials being exhibited. Exhibitors should assess their insurance needs; any specific requirement will be addressed during preparation of the agreement.

Yes, if advance delivery has been agreed with the Organizer. Do not ship materials to the venue without written confirmation of the delivery arrangements.

The permitted delivery window depends on the agreement. In some cases, shipments may be accepted from approximately two weeks before the Conference begins. Confirm the exact dates before arranging transport.

Yes, where this service has been agreed in advance and the shipment meets the conditions stated in the exhibition agreement.

Additional delivery or handling services may incur a fee. Applicable charges will be stated in the quotation or agreement.

Yes, unless a written agreement expressly provides otherwise.

The exhibitor or other responsible importing organization must arrange any required customs clearance unless a separate written agreement provides otherwise.

No individualized customs advice is provided. Exhibitors must obtain appropriate advice and complete the required procedures for their shipments.

The exhibitor or other responsible payer bears applicable duties, taxes, and related charges unless expressly agreed otherwise in writing.

Generally, no. Responsibility remains subject to the applicable agreement and any liability that cannot legally be excluded.

Generally, no. Exhibitors must ensure their shipments comply with import, export, customs, safety, sanctions, institutional, and other applicable requirements.

Only with all required approvals and the Organizer’s and venue’s explicit authorization. Do not send hazardous materials without a confirmed written arrangement.

Only under fully authorized legal, institutional, safety, transport, security, and Conference arrangements. Exhibition registration alone does not provide permission to ship or display radioactive materials.

Unless otherwise agreed, exhibitors are responsible for dismantling, packing, transport, and return shipment of their property.

Exhibitors must remove their materials by the agreed deadline. Storage or return of uncollected property is not guaranteed; contact the Organizer promptly if you cannot collect an item.

Not by default. Assistance or equipment may be arranged in advance if available and may incur an additional fee.

Possibly. Vehicle access depends on venue policy and availability. Confirm any permit or access requirements with the Organizer before arrival.

Temporary loading parking is available near the entrance, subject to space and venue rules. Free longer-stay parking is approximately a two-minute walk from the venue, subject to availability.

Yes. An exhibition location or arrangement may be changed where required for venue, safety, technical, legal, operational, institutional, or force-majeure reasons, subject to the signed agreement.

Yes, where permitted under the applicable agreement and Conference rules.

Any adjustment, credit, or refund will be determined under the signed exhibitor agreement and applicable law.

Only within the scope expressly approved in writing by the Organizer or the relevant rights holder.

The Conference name, branding, logos, designs, website content, templates, promotional materials, and other original elements are protected to the extent provided by applicable intellectual-property law. Use of the ™ symbol does not itself indicate that a trademark is registered.

No. Obtain authorization before using the Conference logo.

Only with prior written authorization from the Organizer or relevant rights holder.

No. Unauthorized imitation, adaptation, modification, or use of confusingly similar branding is not permitted.

Only if that partner status and the proposed wording have been officially approved in writing.

Only after the Organizer has formally confirmed that status and approved its use.

It must not claim or imply sponsorship, endorsement, or affiliation before the Organizer has authorized that use.

Yes. Approved sponsors will receive high-quality official logo files for uses permitted by their agreement.

Yes. A branding guide will be provided as an appendix to the sponsorship agreement.

A high-quality PNG file with a transparent background is preferred. The Organizer may request another format for a particular print or digital use.

Yes. A logo or its proposed use may be rejected if it is unauthorized, misleading, unlawful, offensive, discriminatory, or inconsistent with Conference requirements.

Yes. Promotional material must comply with the approved agreement, branding requirements, Conference rules, and applicable law.

The sponsor or exhibitor making the claim is responsible for ensuring that it is accurate, lawful, authorized, and not misleading.

Only if the claims are accurate, lawful, appropriately supported and authorized, and compliant with applicable regulatory and Conference requirements.

No, unless the Organizer has expressly authorized that specific statement and has a lawful basis for doing so. Sponsorship or exhibition alone does not constitute product approval or endorsement.

Yes, where distribution is included in the approved package or otherwise authorized by the Organizer.

Generally, no. Distribution outside an approved exhibition area requires prior authorization from the Organizer.

No. Do not leave promotional materials outside the agreed display area unless the Organizer has expressly approved their placement.

Yes, where this benefit is included in the applicable package or written agreement. See the sponsorship page for available options.

Yes, where included in the applicable package or written agreement and approved before registration materials are prepared. See the sponsorship page for details.

Yes, if the placement is included in the agreement and approved by the Organizer and venue.

Only with express approval. Commercial promotion must comply with Conference rules and preserve the independence of scientific content.

Any product reference or promotional activity must comply with the applicable scientific, disclosure, conflict-of-interest, and programme rules. The Organizer may require disclosure or restrict promotion.

Yes, if agreed with the Organizer in advance. The session’s format, branding, content, and place in the programme must follow the written agreement.

Yes, subject to Organizer approval, appropriate disclosure, and the independence of the workshop’s scientific or educational content.

Sponsorship does not give a company a general right to control academic content. Any agreed involvement must be disclosed and comply with Conference rules.

Potentially, if the Organizer expressly approves it as part of the exhibition or programme. Technical, safety, venue, and disclosure requirements may apply.

Yes, through respectful, voluntary interaction in an authorized exhibition setting. Aggressive or unauthorized solicitation is not permitted.

Only with the Organizer’s express authorization. Recruitment through sessions, networking events, online platforms, participant lists, or Conference communication channels is otherwise prohibited.

Potentially, if recruitment activity has been expressly authorized and applicants voluntarily provide their information. Applicable privacy and data-protection requirements must be followed.

Not merely because they are sponsors. Marketing contact requires an appropriate lawful basis and compliance with applicable privacy, electronic-marketing, and data-protection rules.

No. Access to a directory does not authorize collecting attendee addresses for commercial use.

Not without the attendee’s voluntary agreement and compliance with applicable privacy and data-protection requirements.

Only where access is expressly authorized and lawful. Partnership does not create an automatic right to speaker contact details.

No. Sponsorship does not provide a general right to confidential submissions, reviewer information, or unpublished research.

Only with permission from the relevant rights holder and, where applicable, the Organizer.

Follow the Conference’s photography and intellectual-property rules. Obtain the presenter’s permission where required, particularly for unpublished work. Photographs may not be published or used commercially without the necessary authorization.

Only with authorization and in compliance with applicable copyright, privacy, media, and branding rules.

Potentially, subject to Organizer and venue rules. Filming must respect the privacy and rights of anyone who appears in the footage.

Only with the Organizer’s prior authorization and in accordance with venue, privacy, media, and intellectual-property rules.

Only in compliance with the applicable filming, privacy, consent, and Conference requirements. Participants must not be filmed in a way that violates their rights.

Yes, where website visibility is included in an approved sponsorship or advertising arrangement. See the sponsorship page for available options.

Yes. Banner advertising may be included in an approved package. The Organizer may also offer banner or poster design and printing services by agreement. See the sponsorship page for details.

It may be available under an approved package. An optional sponsor-newsletter sign-up may also be presented during Conference account creation. Attendees must choose whether to subscribe; sponsorship does not automatically give a sponsor their contact details. See the sponsorship page for details.

Yes, where included in the applicable package or written agreement. See the sponsorship page for available options.

Potentially, where expressly agreed and compliant with applicable privacy and electronic-marketing rules. See the sponsorship page for available options.

Advertisers are responsible for substantiating their own claims. The Organizer may refuse or remove content that is inaccurate, misleading, unlawful, or unauthorized. Publication does not mean the Conference has verified or endorsed an advertising claim.

Unauthorized political campaigning or advertising through Conference spaces, platforms, participant lists, or communication channels is prohibited.

Only with the Organizer’s prior written permission.

Only with the Organizer’s prior written permission.

Only where expressly authorized. Unapproved promotion in Conference spaces, sessions, networking events, digital platforms, participant lists, or communication channels is prohibited.

Only with the Organizer’s prior written permission.

No. Gifts or other commercial benefits must not be used to improperly influence abstract review, awards, publication decisions, the scientific programme, or other Conference decisions.

Yes, where included in an approved package or agreement and compliant with applicable anti-bribery, institutional, financial, and ethical requirements. Gifts or hospitality must not be used to improperly influence Conference decisions.

Yes. The Organizer may restrict, change, relocate, or cancel an arrangement for legitimate reputational, safety, legal, institutional, technical, operational, venue, or force-majeure reasons, subject to the applicable agreement and law.

Yes, if the material violates Conference rules, an approved agreement, venue requirements, or applicable law.

No. Sponsorship, exhibition, or other commercial participation does not transfer rights in the ERaNS NextGen name, logo, branding, website, programme, templates, or other Conference materials.

Yes. Supporting scientific and professional development, particularly for students and early-career researchers, is a central part of ERaNS NextGen.

Yes. Mentoring and interaction between early-career and experienced participants are themes throughout the Conference.

The Conference aims to support young researchers through training, scientific discussion, collaboration, leadership opportunities, professional development, and interaction with experienced scientists and professionals.

Students, young scientists, and early-career researchers are encouraged to ask questions, join discussions, and develop professional connections during the Conference.

Yes, where they agree to contribute. Their involvement depends on the final programme and individual arrangements.

Potentially, depending on their availability and any role agreed for the Conference.

Potentially. Their involvement depends on their availability and any role agreed for the Conference.

No formal one-to-one mentoring programme is planned. Mentoring opportunities are integrated into scientific sessions, workshops, discussions, and networking activities.

Participants are encouraged to maintain connections made at the Conference. No formal post-Conference mentoring programme is currently established.

Yes. Hands-on training, including small-group workshops, is a planned feature of the Conference. Places and participation requirements may vary by activity.

Yes. Early-career networking and collaboration are central to the Conference. Access to particular activities may depend on the participant’s registration package.

Potentially. ERaNS NextGen welcomes industry professionals alongside researchers, engineers, policymakers, students, and other participants. Their involvement in specific activities depends on the final programme.

Potentially, depending on the final programme and invited participants.

Only if the Organizer specifically authorizes recruitment activity. Unauthorized recruitment through sessions, networking events, online platforms, participant lists, or Conference communication channels is prohibited.

Only with prior authorization from the Organizer and in accordance with the approved arrangement.

Only where recruitment activity has been authorized. Any interaction must be voluntary and respectful; unapproved solicitation is prohibited.

Only where recruitment activity has been authorized and an attendee voluntarily provides their CV or résumé. Companies must handle the information in accordance with applicable privacy and data-protection requirements.

Yes. The Conference is designed to encourage scientific discussion and new connections. Participation does not guarantee a collaboration or other professional outcome.

No. Conference participation does not guarantee employment, professional advancement, funding, collaboration, or another career outcome.

No. Mentoring and professional interaction do not guarantee a job, grant, research position, or other outcome.

Yes. Participants may voluntarily exchange their own professional contact details, subject to respectful conduct and applicable privacy rules.

No. Unauthorized collection of attendee information or recruitment activity is prohibited.

Yes. The Conference plans to recognize three outstanding young researchers, subject to the applicable award rules.

No. Eligibility depends on the requirements of the specific activity, benefit, or award.

Yes, where activities are scheduled. Session names, times, and participation details will be announced in the Conference programme and on the official website.

It may. The Conference may use authorized suppliers and service providers to deliver particular activities or services.

Providers may include technology platforms, payment processors, publishers, repositories, accommodation and transport services, communication and media providers, venues, caterers, contractors, and other specialist suppliers.

Not necessarily. Some authorized providers act on the Organizer’s behalf for assigned tasks, while others provide independent services. Their role depends on the particular service and agreement.

Yes. A supplier or service provider may have a separate written agreement in addition to the general Conference Terms.

The specific written agreement may govern the conflicting point to the extent permitted by applicable law.

Yes. Interested companies can find enquiry information on the supplier page. Appointment as an official supplier requires the Organizer’s approval and an appropriate agreement.

Only when authorized and subject to applicable venue, identity, safety, security, and operational requirements.

Yes. Authorized suppliers and contractors will receive a designated badge or other access credential appropriate to their assigned duties.

Yes. Contractors must follow applicable Conference, venue, safety, and security instructions.

Yes, when they process personal information. They must also comply with their applicable contractual obligations.

Only where authorized and necessary for their assigned services, subject to the Privacy Policy and applicable data-protection requirements.

Yes, potentially. The use of providers in other countries remains subject to applicable data-protection and contractual requirements.

They may. An external service can be subject to its own terms, privacy policy, technical rules, and service conditions.

Not automatically. Responsibility for a failure depends on the service, the applicable agreements, and the law. The Organizer may not control an independent provider’s technical systems, decisions, or delays.

Only with prior authorization and within the approved scope. Providing a service does not grant rights in the Conference brand.

Only where specifically authorized and necessary for their assigned Conference duties, subject to applicable privacy and intellectual-property requirements.

No, unless the Organizer and any other relevant rights holders have expressly authorized that use.

Generally, yes, subject to the applicable licence or supplier agreement. Working with the Conference does not automatically transfer ownership of a supplier’s pre-existing materials.

Yes. Suppliers must comply with applicable sanctions, export-control, financial-compliance, confidentiality, and other legal requirements relevant to their activities.

Yes. Suppliers must comply with applicable anti-bribery rules and the Conference’s ethical requirements.

No. Bribes, kickbacks, improper payments, gifts, hospitality, or other benefits must not be used to improperly influence procurement or other Conference decisions.

Yes. A provider or its activity may be refused, restricted, suspended, or removed for legal, ethical, security, sanctions, confidentiality, regulatory, or safety concerns, subject to the applicable agreement and law.

They may be, depending on the final catering arrangement. Interested providers can find enquiry information on the supplier page.

They may be. The provider’s responsibilities and relationship with the Organizer depend on the specific transport arrangement and its agreed terms.

They may be Conference staff, contractors, media providers, or other persons authorized by the Organizer.

Only within the authority the Organizer has given them. Use official Conference channels for formal registration, payment, programme, or policy decisions.

Potentially. Journalists and other press representatives must arrange attendance in advance and obtain authorization from the Organizer. Access is subject to the applicable Conference and venue rules.

No. Accreditation does not guarantee access to every activity. Sessions, laboratories, private meetings, unpublished research presentations, and other restricted areas may be closed to media or subject to recording restrictions.

Only with express authorization and in compliance with applicable safety, security, institutional, and recording requirements.

Yes. Interviews depend on the speaker’s agreement and availability, as well as any Conference arrangements that apply.

Accreditation does not provide access to private speaker contact details. Journalists may use contact information that a speaker voluntarily provides or that is otherwise lawfully available for that purpose.

Yes. Submit the request through the Organizer’s official contact channel. An interview depends on the Conference Chair’s availability and the applicable media arrangements.

Yes, where the recording has been agreed with the interviewee and otherwise authorized. Privacy, media, and intellectual-property requirements continue to apply.

An authorized interview may be used for the purposes explained to the interviewee, which may include Conference documentation, education, promotion, reporting, archiving, or communication. The applicable agreement, Privacy Policy, and law govern its use.

Consent may be withdrawn in accordance with the Privacy Policy. Withdrawal does not affect processing that lawfully occurred before it was withdrawn.

Yes, unless giving an interview forms part of a role the participant expressly agreed to fulfil.

Yes. The speaker should communicate that preference before the interview so the conditions can be agreed.

No automatic recording permission is granted. Journalists must follow the rules for each session and obtain any required authorization before recording or distributing presentations, slides, posters, workshops, private discussions, or unpublished research.

Only with the Organizer’s express authorization and any other permissions required for the session.

Only where the presenter’s permissions and Conference rules allow it. Permission to photograph a poster does not automatically permit its publication or other reuse.

Yes, subject to applicable law, intellectual-property rights, confidentiality obligations, Conference access rules, and any restrictions announced for the session.

Yes. Media access, photography, filming, livestreaming, or transcription may be restricted for confidentiality, safety, security, copyright, privacy, unpublished research, institutional, or speaker-related reasons.

Yes. Media representatives must follow the applicable Conference and venue rules and behave professionally and respectfully.

Yes. The Organizer may restrict or withdraw access where a media representative breaches applicable Conference or venue rules.

No. Coverage published independently by a media organization may be outside the Organizer’s direct control.

No. Requests concerning an independent article generally need to be directed to the relevant media organization or platform.

Yes. The Organizer may use Conference media on social media to communicate about and promote the current or future editions of ERaNS NextGen, subject to applicable rules.

Links to official accounts are listed in the Conference website footer and on the Contact page. Check those links before relying on an account that claims to represent ERaNS NextGen.

Yes. Posts must respect confidentiality, intellectual-property, privacy, recording, conduct, and restricted-content rules.

Yes, provided the photograph does not disclose restricted information or violate another person’s rights or applicable Conference rules.

Do not assume that attendance gives you permission to publish an identifiable image of someone else. Respect their preferences and the applicable privacy, image-rights, consent, and Conference rules.

Only where the presenter and Conference rules permit photography and sharing. Do not publish slides containing unpublished research or restricted material without the required permission.

Only where the presenter and applicable Conference rules permit it. Obtain permission before sharing unpublished or restricted research.

Yes, during unrestricted public sessions. Follow any session-specific instructions and respect confidentiality, copyright, recording restrictions, and speaker preferences.

Only with prior authorization from the Organizer and any other relevant rights holders.

Not automatically. Obtain permission before capturing or sharing screenshots that include presenters, chat messages, participant lists, unpublished research, or other restricted content.

Brief, accurately attributed comments from an unrestricted public session may be shared where permitted. Respect the speaker’s instructions, context, confidentiality, copyright, and any session-specific restrictions.

Yes, where appropriate, but respect a speaker’s stated preference not to be tagged or identified in posts.

Yes. It applies to Conference-related social-media interactions and communications.

Yes. Conference-related online interactions must remain professional and respectful. Harassment and discriminatory conduct are prohibited.

Yes, if the conduct violates the Code of Conduct or other Conference rules.

No. Recruitment through official Conference accounts, groups, or other Conference communication channels requires authorization.

Only with the Organizer’s authorization.

Unauthorized political campaigning through Conference communication channels is prohibited.

Only with the Organizer’s prior written permission.

Only with the Organizer’s authorization.

No. Do not impersonate the Conference or use its name, logo, or branding in a misleading or confusing manner.

Only where that use has been authorized. Do not use the logo in a way that suggests an unapproved role, affiliation, commercial relationship, or endorsement.

Yes, once your presentation role has been confirmed. Describe your role accurately and do not imply an endorsement or affiliation beyond what has been granted.

Yes, if their speaking role has been officially confirmed. The description must not suggest broader authority or endorsement by the Conference.

No. Sponsorship or participation does not constitute Conference endorsement of a product or service.

They may be. For the current programme, check the official Conference website, participant dashboard, and direct Conference communications.

Rely on the official Conference website, participant dashboard, and direct Conference communications for deadlines. A social-media post should be treated as authoritative only when the Organizer clearly identifies it as an official update.

Yes. External platforms apply their own terms, privacy policies, technical rules, and content procedures.

The Organizer cannot guarantee uninterrupted access to an independent social-media platform. Any responsibility for an outage depends on the applicable terms and law.

Report Conference-related misconduct through the official channels listed on the Contact page. You may also need to report the post directly to the social-media platform if you want it reviewed or removed there.

Yes. Photography is an expected part of Conference documentation and communication, subject to any restrictions that apply to a particular activity or area.

It may. Selected Conference activities may be filmed.

It may. Selected activities may be audio-recorded.

Selected activities may be livestreamed where feasible. The Organizer will identify any livestreamed sessions through official Conference communications.

Authorized screenshots may be used for Conference documentation. Participants must follow the applicable rules before capturing or sharing online-session content, especially private or restricted material.

Conference Media includes photographs, video and audio recordings, livestreams, screenshots, transcripts, quotations, excerpts, publications, promotional materials, and other media or documentation created or processed in connection with the Conference.

The Organizer and persons it authorizes may create or process Conference Media. They may include staff, contractors, photographers, videographers, communications teams, press representatives, sponsors, partners, venues, institutions, and service providers. Each person must act within the scope of their authorization and applicable rules.

It may occur during public sessions, presentations, workshops, ceremonies, exhibitions, group activities, networking and social events, and online or hybrid activities, subject to any restrictions that apply.

Yes, subject to the Conference Terms, Privacy Policy, and applicable law.

Yes, where the use is authorized and complies with applicable media, privacy, and intellectual-property rules.

Yes, where permitted under the applicable Conference arrangements and law.

Yes, subject to applicable privacy, media, and contractual requirements.

Yes, where permitted under the applicable Conference arrangements and law.

No automatic royalty or payment arises solely from lawful use of general Conference Media, subject to any rights that cannot legally be excluded.

No. Appearing in a photograph does not itself transfer ownership of the photograph to the person shown.

Rights in media produced by or for the Organizer remain with the Organizer or the applicable photographer, contractor, licensor, or other rights holder, according to their arrangements.

Yes. Appearing in Conference Media does not itself transfer ownership of an author’s original academic work.

That depends on the activity and its applicable privacy arrangements. The Organizer will communicate any consent or release form required for a specific recording, interview, portrait, or other media activity.

No. The applicable legal basis depends on the circumstances and the intended use. Consult the Privacy Policy for information about the processing of images and recordings.

Specific consent may be requested for an interview, testimonial, posed portrait, identifiable video statement, or another individually focused media activity where consent is the applicable legal basis.

Yes, in accordance with the Privacy Policy. Withdrawal does not affect processing that lawfully occurred before it was withdrawn.

Yes. You may decline to participate in a posed portrait.

Yes. You may decline to give an individual video testimonial.

Yes, unless an interview is part of a Conference role you expressly agreed to fulfil.

Tell the photographer, videographer, media team, or Organizer as soon as possible, preferably when the image is captured. The Organizer will consider what can be done under the applicable rules and circumstances.

No. Crowd photographs, group images, background footage, public-session recordings, livestreams, and online screenshots may incidentally include participants.

Not automatically. Inform the Organizer if you need a specific accommodation or restriction. Requests will be considered in accordance with applicable law and Conference arrangements.

Yes. Contact the Organizer as soon as possible. A request is easier to address before the image has been published or distributed and will be considered under the applicable privacy and media rules.

Yes. The Organizer will consider the request under applicable law, but complete removal may not be possible once an image has been downloaded, shared, archived, indexed, or distributed by others.

The Organizer cannot directly remove material from an independent website. You may need to contact its publisher or use the applicable reporting or legal process.

No. Search engines control their own indexing and removal processes.

No. The Organizer cannot guarantee removal of copies posted by independent users or platforms.

They may, subject to applicable law, accreditation or access conditions, and any Conference restrictions. The Organizer does not necessarily control a journalist’s later independent publication.

Only where the presenter and applicable Conference rules permit it. Ask before photographing restricted or unpublished material, and obtain permission before sharing images publicly.

Only where the presenter and applicable Conference rules permit it. Obtain permission before publishing or otherwise sharing poster images.

Only with permission from the responsible trainer or laboratory staff and in accordance with safety and institutional rules.

Only with prior permission from the Organizer and, where applicable, the trainer and other relevant persons.

Only with appropriate permission from the people involved.

Only with express permission from the Organizer and any other relevant rights holders.

Only with permission from the presenter and in accordance with any Conference or session restrictions.

Do not assume screenshots are permitted. Follow the session’s instructions and obtain permission where required, especially for unpublished or restricted material.

Only where permitted. Do not copy, publish, or share chat messages containing another person’s information or restricted content without the required permission.

No unauthorized copying, photographing, recording, or sharing of participant lists is permitted.

Only where their use is permitted for the session. The Organizer may restrict or prohibit AI recording, transcription, and summarization tools to protect confidentiality, unpublished research, intellectual property, personal information, safety, or speaker preferences.

Yes. Follow any announced or displayed no-photography restriction.

Yes. Speakers should contact the Organizer in advance. The request will be considered alongside confidentiality, copyright, privacy, unpublished-research, and programme requirements.

Yes. Laboratory staff may restrict photography for safety, security, institutional, confidentiality, or intellectual-property reasons.

Yes. Follow all displayed signs and instructions from authorized Conference or venue staff.

Unauthorized capture or sharing may result in a request to stop or delete the material, suspension of access, removal from the Conference, registration or certificate action, institutional reporting, or legal action where appropriate.

Yes. A certificate may be refused or revoked where a breach of Conference rules justifies that action.

Yes, where warranted under the Conference rules.

Yes, where appropriate under applicable law.

No. Livestreaming a restricted session is prohibited without express authorization.

Yes. Authorized quotations, excerpts, and transcripts may form part of Conference Media, subject to applicable rights and restrictions.

Yes. Authorized interviews may be edited in accordance with the applicable arrangements and law. Editing must not intentionally misrepresent the speaker’s meaning.

Yes. Authorized photographs may be cropped or edited for appropriate Conference uses, subject to applicable rights and legal requirements.

Yes. Official Conference photographers will wear an identifying badge.

A photography-free area is not guaranteed. Contact the Organizer if you have a specific concern about being photographed.

Yes. The use of identifiable images and recordings is subject to the Privacy Policy and applicable data-protection law.

Yes. Everyone involved in the Conference is expected to behave professionally, respectfully, safely, and ethically.

It applies to attendees, authors, presenters, speakers, committee members, reviewers, volunteers, exhibitors, sponsors, staff, visitors, and other people involved in Conference activities.

It applies to Conference sessions, workshops, exhibitions, social events, online and hybrid activities, and Conference-related emails, dashboards, messages, social-media interactions, and other communications.

Yes. It also applies to Conference-related online, hybrid, social-media, email, messaging, and other interactions.

Yes, when they are part of the Conference programme.

Yes.

Yes, when they are official Conference activities.

Yes.

Yes.

Yes. Harassment, bullying, intimidation, stalking, threats, and abusive language are prohibited.

Yes. Sexual harassment, unwanted physical contact, inappropriate comments, and related conduct are prohibited.

Yes. Discrimination and disrespect based on protected or personal characteristics are prohibited.

The Code identifies nationality, race, ethnicity, gender, sex, age, religion, disability, sexual orientation, gender identity, academic status, professional background, institutional affiliation, political opinion, scientific opinion, language ability, and other protected or personal characteristics.

Yes. Participants must treat others respectfully across differences in identity, background, experience, and opinion.

The Code of Conduct contains inclusion, accessibility, non-discrimination, and anti-harassment provisions. A separate standalone policy has not yet been confirmed.

Yes. Academic status and professional background are expressly covered by the Code.

Yes. Respectful scientific disagreement, evidence-based critique, and peer review remain welcome.

Yes. Political opinion is among the characteristics identified in the Code.

Yes. Participants must not disrupt sessions, workshops, presentations, ceremonies, social events, online activities, or Conference operations.

Yes. Facilities, instruments, samples, chemicals, radioactive or hazardous materials, and other Conference resources must be used only as authorized and instructed.

Yes. Unauthorized photography, filming, recording, livestreaming, screenshots, transcription, or sharing of restricted content or participant information is prohibited.

Yes. Plagiarism, fabrication, falsification, authorship misconduct, academic dishonesty, and other research-integrity breaches are prohibited.

Yes. AI tools must be used in accordance with the Conference’s academic-integrity, confidentiality, copyright, and other applicable rules.

Yes.

Yes.

Yes. Participants must not misrepresent their identity, age, affiliation, eligibility, authorship, role, qualifications, or institutional authority.

Yes. This includes unauthorized access to rooms, laboratories, technical areas, private sessions, online rooms, systems, participant lists, data, and materials.

Yes. Retaliation against someone who raises a concern, makes a good-faith report, assists with a review, or refuses inappropriate conduct is prohibited.

Yes. Knowingly false, malicious, or abusive reports are prohibited. A report made in good faith does not become a false complaint merely because it cannot be substantiated.

Yes. Conduct that creates a safety, security, health, legal, operational, or scientific-integrity risk may violate the Code.

Contact an authorized Conference representative as soon as reasonably possible. If you need immediate help, alert on-site staff or security.

Report the concern to an authorized Conference representative as soon as reasonably possible. If there is an immediate safety risk, contact on-site staff or security at once.

You may report a concern to the registration desk, Organizer, venue staff, security personnel, session chair, workshop trainer, laboratory personnel, safety officer, Host Institution representative, online-platform administrator, or another authorized Conference representative.

Where possible, include the date, time, location, what happened, the names or descriptions of those involved, relevant evidence, and whether anyone needs immediate assistance. You can still make a report if some details are unavailable.

Yes. Report urgent safety, security, or misconduct concerns immediately to appropriate on-site staff or security personnel.

The Organizer will make reasonable efforts to limit disclosure. Complete confidentiality cannot be guaranteed where information must be shared for safety, investigation, legal obligations, institutional involvement, or a fair review.

Yes. A warning is one possible response.

Yes, where appropriate under the Code.

Yes, where warranted under the Conference rules.

Yes. Exclusion from future events is a possible response to serious or repeated misconduct.

Yes, where appropriate and in accordance with applicable rules and law.

Yes, where required or appropriate.

The Organizer may consider the nature and seriousness of the conduct, available evidence, urgency, risk, recurrence, and impact on others or Conference operations.

Yes. Temporary or immediate measures may be taken where needed to protect people, facilities, property, safety, security, or Conference operations while a concern is reviewed.

Generally, no. Removal or cancellation for misconduct does not itself create a right to a refund, compensation, certificate, substitution, virtual participation, or other Conference benefit, subject to applicable law.

Yes. Retaliation is a separate breach of the Code.

Yes. Knowingly false or malicious reports may lead to an appropriate response. Good-faith reports are protected even when a concern cannot be substantiated.

Yes. Advertising, recruitment, product promotion, political campaigning, fundraising, petitioning, solicitation, promotional distribution, and collection of contact information require any applicable Conference authorization.

Yes. Retaliation against someone who assists with a review or investigation in good faith is prohibited.

Yes. Disability-related discrimination and accessibility concerns may be reported through the Conference’s complaint channels.

Yes. Language ability is expressly identified in the Code.

Yes. Academic status and professional background are covered by the Code.

Yes. The Organizer will consider reasonable and practicable adjustments in light of applicable legal, venue, technical, safety, and operational requirements.

No. Accessibility arrangements must be compatible with applicable safety, security, evacuation, institutional, and legal requirements.

A separate appeals process has not yet been established. If one applies to a particular decision, the Organizer will communicate its procedure.

Through official Conference contact details, on-site information, or other official communications.

Yes, where the interaction remains connected to Conference activities, platforms, communications, or follow-up processes.

Yes. The Privacy Policy explains how personal data is collected, used, stored, shared, protected, and retained in connection with Conference services.

Personal-data processing is subject to applicable data-protection law, including the General Data Protection Regulation (EU) 2016/679 (GDPR).

The Privacy Policy identifies Dr. Király Amin, Conference Chair and Organizer, Senior Research Fellow at the Research Centre for Biochemical, Environmental and Chemical Engineering, University of Pannonia, as the Data Controller.

The Data Controller’s listed address is available in the Privacy Policy.

Personal data must be processed lawfully, fairly, and transparently; collected for specified purposes; limited to what is necessary; kept accurate; retained for an appropriate period; and protected by suitable technical and organizational measures.

Access is limited to authorized people who need the information for Conference administration, scientific review, technical operation, or legal compliance.

Data is obtained mainly from participants, authors, reviewers, and website visitors through registration, submissions, emails, uploaded materials, cookies, and platform use. Limited information may also come from coauthors, affiliated institutions, payment processors, or technical providers where necessary.

Purposes include registration, submissions and peer review, communications, Conference administration, certificates, payments and invoicing, technical operation and security, and required record keeping.

Depending on your interaction with the Conference, data may include your name, contact details, professional information, CV or résumé, scholarly-profile links, accessibility or logistical requirements, academic documents, research information, account credentials, IP address, cookies, device information, billing details, and activity records.

It may, where needed to assess and arrange an accessibility adjustment or logistical support.

Yes, where needed for payment, invoicing, accounting, or legal compliance.

Yes. IP addresses are among the categories identified in the Privacy Policy.

Yes. The website or platform may use session, authentication, and similar technologies.

They may support authentication, session management, security, fraud prevention, and essential registration-system functions.

Yes, where required by applicable law.

No. Provide sensitive information only when it is requested and necessary for a specific Conference purpose.

Only when it is necessary and you are appropriately authorized to provide it.

Depending on the activity, the Privacy Policy identifies consent, contractual necessity, legal obligation, and legitimate interests as applicable bases.

Consent may apply to requested or optional materials, such as certain abstracts, CVs, résumés, or application documents, as described in the Privacy Policy.

It may apply to registration, ticketing, and management of active Conference participation.

It may apply to required tax, accounting, and invoicing records.

They may apply to Conference organization, relevant communications, and the security and operation of Conference systems, as explained in the Privacy Policy.

Yes, where processing relies on consent. Withdrawal does not affect processing that lawfully occurred before it was withdrawn.

Yes. If consent is needed to process materials for an application, withdrawing it may prevent the Organizer from continuing the assessment.

The Privacy Policy describes the use of secure infrastructure and service providers, including EU-hosted infrastructure and secure storage systems, subject to applicable data-protection safeguards.

Yes, where appropriate safeguards and applicable data-protection arrangements are in place.

Potentially, where necessary for a Conference service or international review. Applicable transfer safeguards must be used, including European Commission Standard Contractual Clauses where appropriate.

Generally, up to 6 months after the Conference, unless a continuing legal, tax, academic, or other applicable obligation requires longer retention.

Generally, up to 24 months, or longer where required for proceedings, publication, or another applicable purpose.

According to the Privacy Policy, they are deleted within 6 months after the relevant assessment period, subject to any applicable retention requirement.

Up to 7 years, according to the retention period stated in the Privacy Policy for applicable Hungarian legal obligations.

Approximately 6–12 months for security and technical purposes, according to the Privacy Policy.

The Privacy Policy states that residual copies are removed through the backup-retention cycle within 1 week.

Personal data is deleted or anonymized unless a continuing lawful obligation or purpose justifies its retention.

Yes. Registered users may request deletion through the user dashboard after logging in, subject to applicable legal, tax, publication, or academic-record requirements.

Yes. Contact the Data Controller using the details in the Privacy Policy.

No. Some records may need to be retained for legal, tax, accounting, publication, academic, or archival purposes.

No. The Privacy Policy states that personal data is not sold or shared with third parties for their commercial purposes.

Not for unrelated purposes without an appropriate legal basis. The Privacy Policy explains the circumstances in which information may be shared.

Recipients may include authorized Conference staff, Scientific or Review Committee members, publishers or publication services, IT processors, and public authorities where disclosure is legally required.

Yes. Authorized processors are subject to applicable confidentiality and data-protection requirements.

Yes, where reasonably necessary for scientific review or Conference administration and subject to applicable privacy requirements.

Yes, where necessary for an applicable publication process.

Yes. Author names, affiliations, abstract titles, and other relevant academic information may appear in Conference programmes and publications under the applicable publication arrangements.

Yes. Published academic information may remain available for scientific, archival, citation, and academic-record purposes.

Yes. Published proceedings may remain publicly accessible or archived long term, subject to the applicable publisher’s arrangements.

Potentially, where the relevant permissions and publication arrangements allow it. Presentation slides are not automatically published.

Yes. An image or recording may contain personal data when a person can be identified from it.

The Privacy Policy identifies the Organizer’s legitimate interests in documenting, reporting, communicating, archiving, and promoting the Conference as the basis for general event photography and similar media activities, subject to applicable data-protection rights.

The applicable legal basis depends on the circumstances and intended use. The Organizer may request consent where appropriate.

Yes, where an objection right applies. You may also request review or removal of material under applicable data-protection rules.

No. You may request removal, but complete removal cannot be guaranteed after material has been published, archived, indexed, downloaded, or shared by third parties.

Depending on the processing, rights may include access, rectification, erasure, restriction, objection, data portability, withdrawal of consent, and the right to lodge a complaint with a supervisory authority. Details are provided in the Privacy Policy.

Yes. Contact the Data Controller using the details in the Privacy Policy.

Yes. You may request rectification of inaccurate information.

Yes, subject to any applicable grounds for continued lawful retention.

Yes, where the right applies under data-protection law.

Yes, where the right applies to the processing concerned.

Yes, where the GDPR data-portability right applies.

Yes. The Privacy Policy identifies the Hungarian National Authority for Data Protection and Freedom of Information (NAIH) or another competent supervisory authority.

Contact the Data Controller through the privacy contact details in the Privacy Policy.

Measures described in the Privacy Policy include HTTPS communication, role-based access, secure storage, limited administrative access, activity monitoring, and safeguards against unauthorized access, alteration, or loss.

No. Reasonable safeguards are used, but no system can be guaranteed completely secure.

The Organizer will investigate, take appropriate steps to secure affected systems and data, document the incident, and make any notifications required by applicable data-protection law.

Yes, where notification is required by applicable data-protection law.

Where notification to a supervisory authority is required, the GDPR calls for notification without undue delay and, where feasible, within 72 hours after becoming aware of the breach. The specific requirement depends on the risk presented by the incident.

No. Necessary communications about active Conference participation are separate from optional newsletters and future-event marketing.

They may include registration confirmations, submission updates, review outcomes, programme changes, payment notices, and other important Conference information.

Yes. Non-essential updates may be sent when you voluntarily subscribe.

Yes.

Use an unsubscribe link, change your account preferences where that feature is available, or contact the Data Controller.

No. You may still receive communications needed for active participation, Conference administration, security, or legal compliance.

It may. Updates will be published with a revised “Last Updated” date.

The English version controls, according to the current Privacy Policy.

No public attendee directory has been confirmed. Any directory and its access rules will be announced if that feature is introduced.

No general publication of private participant email addresses has been established. Any publication or sharing must follow the Privacy Policy and applicable law.

No automatic right exists. The Privacy Policy states that personal data is not sold or shared with third parties for their commercial purposes.

Anyone may make an enquiry, but an employer has no general right to receive your private information. Any disclosure requires an appropriate legal basis.

Yes, where disclosure is required by law.

A participant has no general right to obtain another attendee’s private information from the Organizer.

No. Recruitment activity and use of personal information must comply with Conference rules and applicable data-protection requirements.

No. Unauthorized collection, copying, or misuse of participant information is prohibited.

The Privacy Policy describes login credentials as protected rather than stored as readable plain text.

Some actions and transactions, including their dates, times, and relevant policy versions, may be logged for administration, security, audit, and legal purposes.

No general public disclosure is planned. Accessibility information should be used only as necessary for the relevant Conference arrangements and handled under the Privacy Policy.

No, unless its inclusion is necessary, appropriate, and properly authorized. Do not submit sensitive personal information unnecessarily.

Contact the Data Controller using the details in the Privacy Policy.

The interface has not yet been confirmed. Any consent controls required by applicable law will be provided.

Dashboard preferences may be provided. Where that feature is unavailable, contact the Data Controller or use the unsubscribe link in an optional newsletter.

The Privacy Policy and applicable data-protection law govern the processing of personal data.

Yes. Participants may submit complaints or report concerns through the Conference’s official channels.

You may report misconduct, harassment, discrimination, safety concerns, academic-integrity issues, payment or registration problems, accessibility concerns, privacy issues, or other possible breaches of Conference rules.

Use the official contact details published on the Conference Contact page or provided during the event. For an urgent on-site concern, contact an authorized Conference representative immediately.

Where possible, include your name and contact details, the people or issue involved, the date, time and location, a description of what happened, relevant evidence, and any immediate safety or confidentiality concerns. You may still report an issue if you do not have every detail.

Yes. The Organizer will review complaints in a fair and reasonable manner.

The Organizer may consider the nature and seriousness of the concern, its urgency, available evidence, and any risk to people or Conference operations.

Depending on the circumstances, action may include clarification, a warning, mediation where appropriate, correction of records, removal from a session, restricted access, cancellation of registration, certificate action, withdrawal of academic material, exclusion from future events, institutional notification, security involvement, or referral to authorities.

The Organizer will make reasonable efforts to limit disclosure. Complete confidentiality cannot be guaranteed where information must be shared for investigation, safety, legal obligations, institutional involvement, or a fair review.

Yes. Report harassment through an official Conference channel or to an authorized on-site representative.

Yes.

Yes. Contact the Organizer about an accessibility barrier or an adjustment you need.

Yes. Include your registration details and a description of the problem when contacting the Organizer.

Yes. Provide the relevant invoice or transaction details through an official Conference channel.

Yes. Contact the Organizer or the Data Controller using the details in the Privacy Policy. You also retain any applicable right to complain to a data-protection supervisory authority.

Yes. Provide the relevant details and supporting material to the Organizer through an official channel.

Yes. Report an immediate safety risk at once to laboratory staff, the trainer, venue staff, security, or another authorized Conference representative.

Seek immediate help from venue staff, security, the Organizer’s on-site representatives, or emergency services, as appropriate. Do not wait for the ordinary complaints process.

Yes, where appropriate to the issue and the people involved. Mediation is one possible response, not a requirement for reporting a concern.

Yes, where a review identifies an error that should be corrected.

Yes, if the findings and applicable Conference rules justify revocation.

Yes, where an academic-integrity concern or another applicable rule justifies that action, subject to the relevant publication procedure.

Yes, where appropriate and in accordance with applicable rules and law.

Yes, particularly where there is an immediate safety or security concern.

Yes, where required or appropriate.